Landlord letter to Tenant cleaning repairs maintenance charges

Regarding cleanliness, repairs, maintenance of the property given on rent/lease to the tenant, there is mostly a pre-understanding, between landlord and tenant, either through writing i.e. conditions in the agreement or through oral communications before handing over the possession by the landlord.

The responsible party (landlord or tenant), as may be agreed upon, has to pay for the charges/expenses to be incurred from time to time. Mostly, it is the responsibility of the Tenant and Landlord can check upon the status periodically.

Sample#1: Letter to Tenant

(in case rent agreement has conditions on repairs payment)

Date: ...............

To

(Name of the Tenant)

(Address)

Subj.: Repairs and cleaning of the Flat / apartment

Hello ......,

I hope you are doing well. I wish to check with you about the status and progress on the cleaning and repairs of the Flat, which is due for this quarter. As you may recall we have a mutual understanding on repairs and maintenance matter and you may kindly refer the same which was documented through clause 5 under the rent agreement dated ..........

Trust the cleaning and necessary repairs on damage, if any, has already been carried out. If not, I would kindly request you to do the same within the next 7 days. I would be coming for a visit and will also be checking upon the status of cleanliness and any kind of damage.

If you need any assistance in finding professionals for this work, then feel free to let me know. I shall be happy to assist you for this purpose. I have few good contacts who would do good work at a reasonable rate. Of course, you will have to make up-front payment to them without fail.

Looking forward to hearing from you. Contact me for any assistance / queries.

Thanking you,

Yours truly,

  (signature)

(Name of the Landlord)

Sample#2: Letter to Tenant

(in case no pre-agreement /understanding on repairs payment)

Date: ...............

To

(Tenant Name)

(Full Address)

Sub.: Maintenance work to be carried out in the Flat / apartment

Hello ......,

How have you been? Trust everything is going alright with you.

I am writing to you to enquire about the status of repairs and maintenance work of the Flat that I have rented to you. This has been almost 7 months since you have been living in that Flat. I hope you have been carrying out regular cleaning work of the Flat to keep it in good state. Although I am sure you must be a careful person in maintaining of things, I would still like to suggest that if there are any damages that have been done to the Flat no matter how minor they may be in nature, the repairs of the same be carried out at the earliest.

Though we have not put any conditions in the rent agreement or discussed about the bearing of repairs costs, I believe that it would not be unfair on my part to request you to do the needful in repairing the things that might have been (unintentionally) damaged by you. Therefore, I request you to check upon the same and do the necessary repairs.

If you need any assistance in getting good service providers in this regard, please do let me know. I know few good professionals in that area who would do a good job and you can very well bargain the charges with them, they will be happy to help you out in the best way possible.

I look forward to hearing from you on the status of this matter.

Have a good day!

Thanking you,

Yours faithfully,

  (signature)

(Landlord Name)

Letter to Society or Office for Car / Bike Parking Space Allotment

A simple application letter, to the concerned officer of the Company where you have a job or to the office of the society where you are owning /renting a flat, requesting for allotment of parking space for your vehicle will be good enough unless there are specific criteria or restrictions otherwise.

The letter from your side could be in any one of the templates given below.

Template #1

(Letter to Society from Flat Owners/Tenants for Parking space allotment)

Date: ......................

To

(Name of officer in the Society)

(Designation)

(Name of the Society)

(Address)

Sub.: Allotment of Parking lot for my vehicle

Dear Sir,

I am residing in the (Flat details) in this (Society name). I have been living here since last 6 months. One of the conditions informed to me during my Flat booking and also as per the sale agreement, I was supposed to be allotted parking space for my vehicles. However, I regret to say that I have not been allotted any parking lot till date. This is causing me terrible trouble and annoyance in finding a parking space on a daily basis. I am totally ridiculed by such trouble everyday. Therefore, I am requesting your goodself to take immediate action on this matter without further delay.

I have a car, a bike and a small cycle of my son. I trust your good office will arrange the allotment of a suitable parking space for me during the next 3 days. Please let me know if I have to fulfil any formalities for that.

Thanking you for your cooperation!

Yours truly,

 (signature)

(Name of owner/tenant)

Template #2

(Letter to Company from Employee for Parking space allotment)

Date: ..................

To

(Name of the officer)

(Designation)

(Name of the Company)

(Address)

Sub: Application for parking space allotment

Dear Sir/Madam,

I am working as a Brand Manager in the Promotional Department of the Company (Name: .................., Employee Code: ......). Daily I am facing trouble in finding a parking space for my bike in the premises of the Company. Yesterday, I almost spent more than 15 minutes just to find a proper parking space for my bike. I spend most of my working hours inside the office premises and on very rare occasions I go out for official purposes.

Therefore, I kindly request you that a permanent parking lot be allotted to me for parking my vehicle. I shall be grateful to you for this.

Thanking you,

Yours truly,

  (signature)

(Name of the Employee)

How to Write a Formal Letter or Email Asking for Interview Result

Once you attend the interview as scheduled with the recruiting company, the next step quite obviously, is to know the outcome of the interview i.e. whether you have been selected or not.

In the interview meet, the HR officer will probably inform you about an approximate date by which you can expect the interview result. On or after this date, if the interview outcome is not conveyed to you, then you may write a follow up email or a letter to the Company, enquiring about the interview result.


One of the greatest things about qualifying for a job is to stay positive at the interview and at all times after the interview too. So, do not write negatively at anywhere in the follow up letter or email or over the phone neither give any ultimatums in it.

The format of such email or letter could be as follows.

FORMAT OF LETTER

Date: ..............

From

(Name of the person /interviewee)

(Address)

(Contact No.)

To

(Name of the HR officer /interviewer)

(Designation)

(Company Name)

(Company Address)

Subj.: Enquiring about the result of my interview

Ref: Interview date ............... for the Post ............

Dear Sir,

Thank you for calling me for an interview on (date) for the post of ............... in your Company. I hope my performance at the interview was to your satisfaction. I was told that the outcome of the interview would be conveyed by (date). As I have not received any feedback from your good office yet, I was wondering if you would be kind enough to let me know about the status of my interview. I shall very much appreciate that.

Looking forward to a positive response. I will await for the response for another 5 days, after which I will be compelled to look for other job opportunities. I would like to convey that if I am given a chance to work for your Company, I shall dedicatedly perform for the growth of the Company.

Thanking you,

Yours faithfully,

  (sign)

(Name of the person)

FORMAT OF EMAIL

Dear Mr. / Ms. ................,

I was interviewed for the post of ............ in your Company on ..(date).... I thank you for the opportunity given to me. I was wondering if the results of the said interview has been declared by now. It has been more than 3 weeks from the date of the interview and I have not received any communication in this regard. I believe I had performed well during the interview. Hence, I was waiting for a positive response.

I would greatly appreciate if you would be kind enough to communicate the result of my interview. I would wait for another 1 week to hear from you. Thereafter, I would be bound to proceed for job interviews and joining in other Companies.

Have a nice day!

Thanks & Regards,

(Name of the person)