How to Write a Letter to Close or Deactivate a Demat Account

If you want to close your demat account with your bank or any other company who are known and registered as Depository Participants, then you should visit their branch office or website to get the application form for closure of demat account and to submit it. Because, most probably, they will accept closure request only if you submit their prescribed application form for it.

However, some companies may also accept the closure request in written application letters if it contains all required information and is properly signed. So it is advisable that you carry a written letter for closure from your side too. Also while visiting the branch office, do carry your identity and address proof and any other documentary proof of the demat account of yours.

Following format could be used as it mostly covers all such required points.

Important: If the demat account is held by more than one person, than all persons should sign it at the bottom with their full name under the signature.

FORMAT

Date: .....................

To

(Name of the Bank/Company)

(.......... Branch office)

(Branch address: ...................)

Sub.: Request for closure of my demat account

Dear Sir/Madam,

I/We am/are the sole holder / joint holders of the demat account, details of which are given below.

DP ID: ......................

Client ID: ..................

Name of the 1st/Sole holder: ...................

Name of the 2nd holder: ................

Communication Address: ................................

Phone no.: .......................

I/We hereby kindly request you to close my/our above mentioned account with effect from the date of receipt of this application by you.

I/We confirm that there are no holdings/balances in this demat account.

I/We confirm that we have already surrendered/destroyed all unutilized delivery instruction slips.

Kindly do the needful and oblige.

Thanking you!

Yours faithfully,

signature                                   signature

(Name of the 1st/Sole Holder) (Name of the 2nd Holder)

Request Letter to Bank for Cancellation/ Closing of Credit Card

Circumstances: A person may request the bank to close his credit card account permanently under various circumstances viz. he doesn't want to continue to use credit cards because of high use of it causing an increase in expenses, or he is not satisfied with that bank's credit card features or charges, or there was some unwanted dispute relating to the credit card transactions, etc.

Think twice: Whatever the reasons be, it would be wise to evaluate the situation properly and then only apply for closure of credit card account and surrendering of the credit card. Because in many cases it is seen that just after a few days the person realizes that he has done a mistake by giving up the credit card and then he again applies for the credit card.

Demerits: If you don't have a credit card, then (1) In the time of need, you may not have enough money to buy urgently needed things; (2) Once you surrender the credit card and then again apply for it, the bank might not approve it; (3) If bank approves it again, then some charges may be levied again.

Surrender: Anyways, if you are sure to apply for the closure of the credit card, then you can visit the bank's branch and submit the necessary form for it. Or else you can download the form from the bank's website and submit it at their branch or send it at the address given therein. Or else if the bank so allows you can write a simple letter with the credit card details and submit it at the bank's branch office.

Following format can be useful. Fill in the necessary details and submit it to the bank only.

FORMAT

Date: .................

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Application for closure of my credit card.

Dear Sir/Madam,

I am hereby kindly requesting you to cancel/close my credit card account. Details of which are mentioned below.

Credit Card Number: .............................

Name of the Card Member/Holder: .....................

Reason for card cancellation/closure: I have been using it recklessly for last few months and it is affecting my monthly savings in money. Hence, I want to close it.

There is a loan active in the said credit card account. The same may be closed too and the necessary amount including interest, if any, may kindly be debited from my savings account with your bank bearing account number ..............................

I have read and understood the terms and conditions of the bank regarding this closure of credit card and I agree to abide by the same.

Kindly do the needful and communicate accordingly.

Thanking you!

Yours faithfully,

signature

(Name of the Credit Card holder)

Letter to Lawyer Requesting Information on Court Case Status

It is always important to keep a tab on your legal cases pending in a court of law or any other legal forum, no matter the fact that you have appointed one or more lawyers for handling the case. Sometimes lawyers or their assisting officers may forget to update you on the case, this may lead to problematic situation under certain circumstances.

Write a letter to your lawyer enquiring about the case status or you can even write an email regarding this or even you can call over phone directly to find out the status. Though it is advisable that you seek the information in writing by letter or email, so that the lawyer can provide the information after finding out the status and once given in writing he won't be able to deny it later.

(Attorney and Lawyer words are synonyms of each other. Though there is believed to be a small difference in their meaning i.e. Lawyer is a person who has passed the bar exam and when he gets the license to practice law he becomes an Attorney. No need to confuse yourself on this though.)

Following format could be used to write to your lawyer. Fill in the necessary details and modify it as may be necessary.

Sample #1

(Letter to Lawyer from a Person)

Date: .......................

To

(Name of the Lawyer)

(Address)

(Tel. No.)

Sub.: Need information on current case status of my pending court case

Dear Mr. ...............,

Greetings! I hope you are doing well.

It has been quite some time now I haven't been able to get in touch with you regarding my pending court case. I would therefore request you to kindly update me on the current status of the case. When is the next hearing due? What is the progress on the case so far?

Case no. ............. Court: ......................

If there is any information or documents needed from my side, then please let me know.

Looking forward to receive the information as soon as possible.

Thanking you,

Yours faithfully,

signature

(Name of the Person)

Sample #2

(Letter to Law Firm from a Company)

Ref: ..................

Date: .................

To

(Name of the Attorney)

(Law Firm Name)

(Address)

(Tel. No.)

Sub.: Case status information needed

Ref: Case no. ................ court ...........

Dear Sir,

Greetings of the day! I hope all is going well at the office and personally.

Our MD/CEO was enquiring about the current status of our case no. ............... in the court ............... Would you be kind enough to update us on the latest status of the case please.

Kindly provide the following information:

(1) Progress of the case in court till date;

(2) Next hearing date and purpose;

(3) Documents or information, if any, required from us.

Looking forward to receive the information as soon as possible at your end.

Thanking you,

Yours faithfully,
For (Name of the Company),

signature

(Name of the Officer)

(Designation)

Faulty electric meter not working Complaint letter to electricity co.

Any defect in your electric meter may lead to error on electricity consumption reading in the meter and ultimately leading to wrong billing. It may end up with high billing or even low billing in some cases.

Hence, it is always advisable for you to keep a tab on your billing amount and units consumption every month. So that if any error happens you will able to know it instantly.

Sample #1

(SHORT Complaint Letter)

Date: ..............

To
(Name of the Electricity Company)
(......... Branch)
(Address)

Sub.: Complaint against wrong meter reading in the electric meter

Dear Sir/Madam,

I, (name of the consumer), would like to lodge a complaint regarding faulty electric meter at my house. My electricity consumer no. is ............... with area code ........... My address is ......................................................

Generally, my electricity bill per month is around (amount) with approximately ...units of consumption monthly. But for the last two months I received bill for a very huge amount. Our regular electricity consumption is almost the same and therefore I can not possibly imagine why the bill will be so much. Last four months bills copies are enclosed herewith for your reference.

I, therefore, request your goodself to kindly send your representative to check our electric meter and have it replaced. Also I kindly request you to reissue the bills for the last two months as they are wrongly billed. I shall be grateful if my complaint is attended to as soon as possible.

Yours faithfully,

signature
(Name of the Consumer)

Sample #2

(DETAILED Complaint Letter)

Date: ..............

To

(Name of the Electricity Company)

(......... Branch)

(Address)

Sub.: Complaint regarding faulty electric meter

Ref: Consumer no. ..............., Area code ..........

Dear Sir/Madam,

I have been a loyal customer of your electricity company for many years. I have always tried to make the payments in due time and never cheated on the electricity consumption by any way. Recently I realized that I have been receiving bills for almost twice the amount I was being billed earlier. I analyzed the daily electricity consumption of my household carefully for the last few months and I am very sure our electricity consumption has not increased that substantially compared to the billing received. Hence, there must be some error in the electric meter. It might have become defective or faulty.

My electricity connection consumer number is ................. with area code .............. at my residential address ........................... I was receiving a billing amount in the range of .......... to .......... For the last two months I have received bills for an amount much higher than the average amount. Last five months bills copies are enclosed herewith.

Therefore, I kindly request you to send your representative to change the current electric meter at our home. I further request you to kindly reissue bills for the earlier two months as they were wrong. In my opinion, the average billing amount of the earlier period can be taken for generating new bills for the last two months or a refund can be adjusted in the next billing.

I shall be grateful to your goodself if my complaint is addressed to at the earliest and solution is provided soon.

Yours faithfully,

signature

(Name of the Consumer)

Notice Letter to Society Members for Maintenance Charges Due

Every member of a housing society i.e. the flat owners are required to pay the maintenance charges incurred by the society committee for the maintenance expenses of the society. The amount of maintenance charges are generally prefixed by the society committee based on previous year's expenditure trend. If the flat owner fails to pay the maintenance charges in time, then the society committee has the right to seek legal remedies in the matter. But at first they do send reminders on payment to the society members.

Therefore, the society members should ensure that the payment is done timely and if the payment is not done in time then to at least seek additional time from the society committee for making the payment or at least try to amicably decide the payment schedule before the matter goes to court.

Society committee as a responsible committee should operate sincerely in the best interest of the society and hence if any society members are not paying maintenance charges in time or cooperating in the matter properly, then the society committee should serve a notice on the member for immediate payment on the due amount.

Following format could be used. Fill in the necessary details and modify it as may be required in your case.

Template #1

(Simple payment reminder letter to society member - Initially send few times)

Ref: ...................
Date: .................

To
(Name of the Society Member)
(Flat No. ............., .... Wing,)
(Name of the Society)
(Address)

Sub.: Maintenance charges payment due but not paid

Dear Mr. ............,

You are kindly requested to pay the monthly maintenance charges for the month of ....... and ............ which are due but not paid by you yet. This has been over ...days since the payments were due but not received by us till now.

As such, you are required to make the necessary payment at the earliest in the interest of the society and oblige us.

Thanking you for your cooperation in the matter!

Sincerely,

signature
(Name of the Society Committee Member)
(Designation)

Template #2

(Detailed payment demand letter to society member - Final notice hinting legal action)

Ref: ......................
Date: ....................

To
(Name of the Society Member)
(Flat No. ............., .... Wing,)
(Name of the Society)
(Address)

CC to: (Other address of the Society member),

Sub.: Non-payment of due society maintenance charges
Ref: Our letters no. .......... dated ............. and no. ......... dated ..............

Dear Sir/Madam,

We invite your kind attention to our letters no. ................ dated .................. and no. ............. dated ............... sent to you earlier. This is to once again notify you for the final time that the monthly society maintenance charges are due but not paid yet for your flat no.  ...... in the "..." wing of the (name of the society) for last ...months. As you are well aware, every member of the society is required to pay a sum of (amount) per month towards maintenance charges by the 10th day of the succeeding month.

As per the society bye-laws, any delay in such payment attracts an interest on the payment due at the rate of 18% per annum. Hence, you are also required to pay a sum of (amount) towards interest in addition to the maintenance charges due.

We, therefore, kindly request you to pay the above mentioned due amounts at the earliest. You can deposit the payment in cash at our society's office or you can pay it online to the society's bank account (society name ..................... bank name ........... account number ............, IFSC ................, branch ..............).

Kindly note that as per the society's bye-laws, the society committee will wait for a maximum of 6 months from the payment due date to receive the payment, failing which the society committee is required to take legal action against the society member in the appropriate legal forum.

We surely hope we do not have to go that route in your case. Kindly make the payment soon.

Thanking you for your understanding and cooperation in the matter!

Sincerely,

signature
(Name of the Society Committee Member)
(Designation)

Application Letter for Change of Nominee in Bank Account

A bank account holder might want to add or change nominee for its account for several reasons viz. existing nominee died, dispute with existing nominee, prefer to add different person as nominee, changing nominee because of a mutual understanding, etc.

The banks generally take the nomination details during the opening of a new account, which can then be changed by the account holder as and when he so likes. If the nomination details are not added in the beginning, then it can be added at any point of time later.

To add a nominee or remove it, most of the banks have a specific application form for it. You can enquire about it at the branch office of the bank and fill in the details and submit there. Some of the banks might not have specific form for it or even if they have it - they might be still allowing written and signed letter from the account holders for such addition and deletion of nomination details.

The following format would be sufficient for this purpose.

Sample #1

Application for Modification in Nominee

Date: ....................

From

(Name of the Account-holder)

(Address)

(Tel. No.)

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Application for modification in nominee details for the bank account
Ref: Savings account number ............................

Dear Sir/Madam,

I/We, the account holders of the savings account bearing number .................. in your bank's ......branch, do hereby cancel the nomination made by me / us in favour of (existing nominee name and address) for the said savings account.

Further, I/we do hereby nominate the following person to whom in the event of my/our/minor's death, the amount of lying in the said account, particulars whereof are given below, may be returned by (bank name, branch and address).

Details of Deposits etc:
(1) Balance lying in the savings account number ...............................
(2) Fixed and recurring deposits : FD No. ........... dated ............. at branch ...............
(3) Any other investment with the bank: ....................................

Nominee personal details:
(1) Name: ......................
(2) Date of birth: ....................
(3) Address: ...........................
(4) Relationship with Nominee: brother/father/son/daughter/mother/... others
(5) Photograph of the Nominee is enclosed herewith.

(*write this only if applicable) As the nominee is a minor on this date, I/we appoint (name, age & address) to receive the amount of the deposit on behalf of the nominee in the event of my/our/minor’s death during the minority of the nominee. 

Details of Witnesses:

Witness #1:
Name: ............................... Address: ...................
Signature: ...................
Date: ............ Place: ....................

Witness #2:
Name: ............................... Address: ...................
Signature: ...................
Date: ............ Place: ....................

Kindly do the needful and oblige.

Thanking you!

Yours faithfully,

signature

(Name of the Account-holder)

Sample #2

Application for newly Addition in Nominee

Date: ....................

From

(Account-holder Name)

(Residential Address)

(Tel. No., Email id)

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Application for addition of Nominee details for my bank account

Ref: Savings account number ................................

Dear Sir/Madam,

I/We, the primary holder(s) of the savings account bearing number ........... in your bank, do hereby nominate the following person to whom in the event of my/our/minor's death, the amount of lying in the said account, particulars whereof are given below, may be returned by (bank name, branch and address).

Details of Deposits etc:
(1) Balance lying in the savings account number ...............................
(2) Fixed and recurring deposits : FD No. ........... dated .............. at branch ...............
(3) Any other investment with the bank: ....................................

Nominee personal details:

(1) Name: ......................

(2) Date of birth: ....................
(3) Address: ...........................
(4) Relationship with Nominee: brother/father/son/daughter/mother/... others

(5) Photograph of the Nominee is enclosed herewith.

(*write this only if applicable) As the nominee is a minor on this date, I/we appoint (name, age & address) to receive the amount of the deposit on behalf of the nominee in the event of my/our/minor’s death during the minority of the nominee. 

Details of Witnesses:

Witness #1: Name: ............................... Address: ................... Signature: ................... Date: ............ Place: ....................
Witness #2: Name: ............................... Address: ................... Signature: ................... Date: ............ Place: ....................

Kindly do the needful and communicate once it is done.

Thanking you!

Yours faithfully,

signature

(Name of the Account-holder)

Resignation Letter Due to Bad and Rude Behaviour of Boss

Unprofessional behavior of bosses may not go so well with some of the employees. Hence, some of them end up taking drastic decisions like resigning from work. Here, the important thing to note is what all behavior of a boss should be considered as unprofessional and what shouldn't be.

In the course of conducting daily business and official affairs, it is seen many a times that the senior officials get angry on their subordinates for any delay in completion of work or for mistakes committed in such works. But as a responsible employee and a civilized human being such behavior should still be conducted in a professional manner rather than in an uncivilized way by being rude to the employee and humiliating it inhumanly.

Therefore, employees should at least give some time to themselves in analyzing the incident that had happened with them and decide accordingly, instead of taking any hasty decisions that may hamper their future career. After all, bosses are humans too and sometimes mistakes do happen with them too.

Following resignation letter should be appropriate in this matter.

You can write such resignation letter to the boss or the HR head or other officer as may be appropriate in your case.

Sample #1

(Resigning with notice period for misbehavior of boss in general)

Date: .................

To

(Name of the HR head)

(Designation)

HR Department

(Company Name)

CC to: (Name of the CEO), CEO

Sub.: Tendering resignation from the post of (employee designation, department)

Dear Sir/Madam,

I hereby tender my resignation from the post of (designation, department). I will serve the 30 days' notice period as required under my employment agreement with the company. Hence, my last working date at this office will be (date).

Reasons for resigning:

I have been trying to conduct my work at office sincerely and punctually at all times from the beginning. I have tried to complete the assignments given to me to the best possible outcome that can happen with current expertise and skills. However, my immediate senior officer Mr. ......... has been very rude and unprofessional to me at work. I would have not considered such behavior rude unless I have strong reasons to believe so. I would not mind certain scoldings and anger from my senior official in the course of conducting daily affairs if it was for genuine reasons and purely relating to my work performance or conduct at work. He would humiliate me in front of many employees just for the sake of a good laugh. He would start rudely behaving with me in the department over a small matter of work.

I have been tolerating this for a long time now. I can not tolerate this misconduct any longer. I hope you would understand my situation and I would request that your goodself enquire about this with my colleagues. They would be able to confirm these incidents as most of it happened in front of everyone present in the department.

I will duly complete the handover formalities by the last working day. I kindly request you to relieve me from my duties on that day and provide me with a relieving certificate to that effect. I would appreciate if an experience letter is issued to me for the period of work completed here in this organization.

Thanking you for your understanding! I wish your esteemed organization all the success and growth.

Yours sincerely,

signature

(Name of the Employee)

Sample #2

(Resigning immediately for a specific misconduct event by the boss)

Date: .................

To

(Name of the HR head)

(Designation)

HR Department

(Company Name)

Sub.: Tendering resignation from the post of (employee designation, department)

Dear Sir/Madam,

I am hereby resigning from the post of (designation), (department) with immediate effect. Even though I am interested to work in an esteemed company like this, I am bound to resign for the following reasons.

On (date), my boss - Mr. ........ called me to his cabin around (time). He then enquired about a previous assignment and the progress on it. I had briefed him on the matter thoroughly and explained the reasons because of which the assignment could not be completed in time. He then got furious over the matter and started scolding inappropriately. It was still okay for me till then as I knew it was some way my responsibility to complete the task in time. But, after so much of scolding me, he started raising hands on me and beat me badly.

No employee could tolerate such gross rude behavior by a boss. Therefore, I have decided to resign from my position. I wanted to keep the name of company in good state and hence I did not lodge any police complaint for this.

I hope you would appreciate my situation and the reason for resigning as such. I would, therefore, request your goodself to kindly waive the serving of notice period in my case and relieve me from my duties immediately. Kindly also issue an experience letter for the period of my association with your company.

I would complete all the handing over formalities properly within the next couple of days.

Thanking you for your understanding! I wish your organization's continued success.

Yours sincerely,

signature

(Name of the Employee)

Sample Get Well Soon Message by Letter or Email to Employee

In order to establish a good relationship between employee and the employer, it is the duty of the company senior officials to build a professional as well as personal emotional bonding between them. There are many measures taken by the employers in this regard in addition to just paying salary at month end viz. distributing gifts to employees during holiday seasons, allowing variety of essential allowances as necessary, providing medical insurance, etc.

Likewise, even a small effort may mean a lot to the employee. Hence, when an employee has fallen sick and is on leave - the Boss or the HR head or the CEO should convey a get-well-soon message to the employee either by personal meeting or by email message or by writing a letter to him. This is not only a professional responsibility but also done from a humanity point of view.


Important: Write get well soon message very carefully, none of it should be even slightly hurtful in any way to the sick employee.

Modify the following format appropriately as per your need. You can delete few unwanted lines if you want to keep it short.

Template #1

(Letter from the Boss to the Employee)

GET WELL SOON

To
(Name of the Employee)
(Designation-Department)

Dear ..............,

I am saddened to hear about your current state of health. I hope you are taking proper treatment and getting all medical attention as may be needed.

Sorry, I have not been able to visit you at the hospital yet, I am planning to drop by next week for sure as soon as I am a little relieved from the work burden now.

We are hopeful you will be out of this illness anytime soon. So please do not stress yourself at all. Everything is going to be alright in due time.

And, do not worry about any of your pending works here at the office. As you may be aware, Mr. ........... has been temporarily assigned for taking over all of your works. As soon as you are fit enough to join back at work, the post is all yours. Stay absolutely worry free on this.

Looking forward to see you in good health and spirits, happy and cheerful soon.

Please do not hesitate to let us know if you need any help for this.

Praying for your quick recovery.

See you soon.

Yours truly,

signature
(Name of the Boss)

Template #2

(Email from the HR head/CEO to the Employee)

Dear ..........,

I felt so sorry to learn about your sick state of health presently. Praying to lord almighty for a quick recovery. I wish you to get well soon at the earliest possible. May God bless you with courage and strength to fight the illness and getting better health.

We are surely feeling your absence at work. But nothing to worry about any of your pending activities, everything is being taken care of. Do not stress yourself about work at all. Try to take sufficient rest to get better.

Do get in touch without hesitation if you need any kind of help for this.

We hope to see you in your happy and cheerful state in the department soon.

Best wishes from all your well-wishers here.

Take extra care,

With warm regards,
(Name of the HR head/CEO)

Date of Birth Change in Bank Account - Formal Letter to Bank

A bank will change the date of birth of a customer in its records only after receiving proper documentary proof backing the accuracy of this. Therefore, just writing an application letter to the bank for changing your date of birth in your bank account won't be sufficient, bank will most likely reject it.

The documents, which are considered mostly for valid date of birth proof, are matriculation certificate (grade 10), passport, aadhar, pan card, driving license, etc.

Following application letter to bank format could be useful.

FORMAT

Date: ....................

From
(Name of the Account-holder)

(Address)

(Phone No.)

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Date of birth error correction in my bank account records

Dear Sir/Madam,

I have recently noticed an error in my personal details in the banking records for my savings account in your bank. I was checking my bank passbook and in the front page I noticed that the date of birth mentioned of mine is incorrect.

Kindly note the following details carefully.

Savings account number: ..........................

Account holder name: ...............................

Wrong date of birth (at present in bank records): ..................

Correct date of birth (as per valid documentary proof): ..........................

Therefore, I request you to kindly correct the same in your records for my account at the earliest. I am enclosing herewith copies of my matriculation certificate and aadhar card for verification purposes.

Declaration:

I do hereby solemnly declare and confirm that my date of birth as per the documentary proof available is ............ The said date of birth is correct and the same can be used in my banking records at all places.

I agree and undertake to indemnify (bank name) against all claims arising as a result of this corrective action taken by the bank for updating my date of birth as requested by me herein above.

Kindly do the needful in this regard and communicate accordingly.

Thanking you!

Yours faithfully,

signature

(Name of the Account-holder)

Enclosures:

(1) Matriculation certificate copy

(2) Aadhar card copy

NOC Letter from Society to Flat Owner for Renovation of Flat

Sometimes, for major renovation activities to be carried out for a flat in a society, the flat owner or tenants might have to seek a No Objection Certificate (NOC) from the society committee in advance before starting any such activities. It is a permission taken in accordance with the rules and regulations of the society.

It is necessary to seek such NOC in advance because the society committee will then decide whether or not to allow such renovation activity in the near future because of any pre-planned activity and to take some actions based on this viz. issuing notice in general to all members of society to be careful of the construction works carried on in that flat, to put caution banners in the surroundings, etc as may be needed.

At first the flat owner will seek permission through a formal letter or email in writing and then only the society will issue the NOC. The society will not issue the NOC on their own suo moto.

The format of NOC from society could be as under. Modify it suitably as per your requirement. Delete whatever is not applicable.

FORMAT

Ref: ...................

Date: .................

To

(Name of the Flat Owner)

(Flat No. ....., "..." Wing)

(Name of the Society)

(Phone no.)

Sub.: NOC for Renovation of Flat No. ......

Dear Mr./Mrs. ...................,

We are in receipt of your letter/email dated .................. regarding the renovation work to be carried out in your flat no. ........ from (date) onwards for around ...weeks, wherein you have sought for a NOC from the society committee in this regard.

We have considered your request and we do appreciate your situation and the need to carry out renovation at the earliest. Hence, we hereby convey our no objection for the renovation activities on your flat in the society from (date).

However, we would like to suggest the following:

(1) Next week there will be 3 days of national holidays because of ............ celebration. The kids will be playing around outside most of the time, senior members and others will be mostly expecting a joyful atmosphere free from unwanted noise. Hence, we suggest you to start the renovation activity after these holiday period to avoid any kind of trouble to others.

(2) We also suggest that you put few caution banners / safety signs around the place where the construction instruments (outside the flat and inside the society) are going to be stored. And, do cordially seek cooperation from the neighboring flats to avoid any kind of undesired disputes.

Kindly note that as per the bye-laws of our society (bye-law no. ........), a flat owner of the society is required to pay a fee of (amount) to the society committee in case of renovation of his flat towards administrative expenses in this matter. Please deposit the same at the office of the society and collect the receipt.

Thanking you for your understanding and co-operation!

Sincerely,

signature

(Name of the Society Committee's Member)

(Designation)

Demand Draft DD stop payment Letter to Bank for cancellation

Cancellation of Demand Draft (DD) i.e. stopping payment of such DDs, only happens under special circumstances unlike stopping payment of Cheque which is rather simple. Once the Demand Draft is issued by the bank and you have given it to the party for encashment, then it will not be possible for the bank to cancel it for you.

DDs are cancelled only in few situations like :

a) if you have the original demand draft then you can return it to the bank - requesting for cancellation and refund of money;

b) in case you've lost the demand draft for any reason like misplaced it, it got stolen, it's destroyed, etc, then you'll have to produce the proof of original DD issued - a photocopy of it, some banks might insist on additional documents as a proof of DD lost i.e. police FIR copy, affidavit, undertaking, etc.

Do enquire with your bank first about the documents requirement as per your situation.

Following request letter to bank for cancellation of DD is a sample template, each bank might have their own application form for this.

FORMAT

Date: ...........................

From

(Name of Person/DD/Account-holder)

(Address, Tel. No., Email id)

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Request for Cancellation of Demand Draft

Ref: DD Number .................. dated ....................

Dear Sir/Madam,

I am a customer of your bank having savings account number ....................... and customer id ...................... I had earlier obtained a Demand Draft from the bank bearing number .............. dated ................... for a sum of (amount) favoring (name of the party), which was issued to me on my request.

I hereby kindly request you to cancel the above mentioned DD and refund the amount thereof to me. The refund amount can be credited to my savings account bearing number ...........................

Reason of cancellation: Since the transaction has been cancelled with the party to whom the said Demand Draft was to be given, there is no more requirement of the DD.

I am enclosing herewith the original copy of the Demand Draft for your records and cancellation purpose.

Appropriate charges for cancellation of the said Demand Draft may kindly be debited to my said savings account with your bank.

I have read and understood the terms and conditions of the bank with regard to cancellation of Demand Draft and I agree/undertake to abide by the same at all times, including any amendments thereto in future.

I further agree and undertake to indemnify your bank against all claims, demands and losses suffered by the bank as a result of this cancellation of demand draft.

Kindly do the needful in this regard and oblige.

Thanking you!

Yours faithfully,

signature

(Name of the DD/Account-holder)

Application Letter for Linking Aadhaar Card to the Bank Account

Updation of Aadhar card numbers in the bank accounts of customers was made compulsory earlier by the Government, but due to a recent Supreme Court judgment the customers can't be forced anymore to link their bank account with Aadhar. But if you are still interested to link your Aadhar with your bank account for some purposes like receiving gas connection subsidies etc, then you should apply to your bank for such updation.

There are different methods to update your Aadhar number in bank account.

(1) Through Netbanking portal of bank - login and update the details;

(2) Submit application form at the bank's branch office;

(3) Write a letter to bank with all the details and submit it.

Following format of request letter to the bank for updating Aadhar number in your bank account can be used. Do check with your bank first to know the procedure and documents requirement accurately.

FORMAT

Date: ....................

From

(Account holder Name)

(Address)

(Tel. No.)

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Request for updation of Aadhar number in bank account

Dear Sir,

I am having a savings account bearing number ............ maintained with your bank's branch. I would like to update my Aadhar card number for this account. This will further enable me to receive various benefits like Direct Benefit Transfer DBT given by Government of India.

I hereby give my consent voluntarily to link my Aadhar card number with my bank account as per the following details:

(1) Savings account number: ............................
(2) Customer id: ............................
(3) IFSC Code: ..................................

(4) Aadhar card number: ...................

(5) PAN card number: .........................

I do hereby solemnly declare and confirm that the information provided herein above is correct. I will not hold the bank or its official responsible for any information provided by me for use by the bank for the purposes mentioned herein above.

I authorize (bank name) to authenticate my Aadhar number with UIDAI and further link it with my bank account and other things associated with it.

Kindly update as requested and communicate once it is done.

Thanking you!

Yours faithfully,

signature

(Name of the Account-holder)

Letter to bank for conversion of NRE account to resident account

In case you were a non-resident earlier and living in foreign country permanently for job or business purposes, but if you have left the foreign country and come back to India for settling down at India forever as a resident of it, then in addition to many other formalities of changes you have to also apply for conversion of your NRE/NRO/FCNR bank account to normal resident account.

For this you may have to provide several documents to the bank as proof of your permanent residency in India now - including a letter of request with declarations, KYC documents of identity and residence proof in India, duly filled in and signed resident account opening form, etc.

Do enquire with your bank for better clarification on procedure and documents requirements.


Following format of request letter with declarations to the bank for conversion of non resident bank account to resident bank account could be used if the bank doesn't already have a pre-printed form for it.

FORMAT

Date: .................

From
(Account-holder Name)
(Residential Address)
(Phone No., Email)

To
The Manager
(Name of the Branch)
(Name of the Bank)
(Branch Address)

Sub.: Conversion of my existing NRE account to resident account

Dear Sir/Madam,

I am an existing customer of your bank, holding a NRE account for last few years. Following are my account details:

Name of account holder: ...............................
NRE account number: ...................................
Customer Identification Number: ..................

I would like to inform you that I have come back to India last month from my earlier resident country i.e. ................... I am going to permanently settle down in India. Therefore, I hereby request you to kindly convert my non-resident account into resident account.

I hereby declare and confirm that:
o I will re-designate my NRE account as Resident account at all required places.
o I have destroyed the existing cheque book for this account and have applied for a new cheque book in the application form attached herewith.
o I will maintain necessary average monthly balance in my re-designated resident account as may be required from time to time.
o I will close my current ISA and will apply for opening of a new resident Investment Services Account.
o I will inform NSDL/CDSL about my change in residential status and will have it changed to being Resident for my account maintained with them.
o I will close the current NRE Demat and trading account and transfer the holding to a new Demat account after opening it under Resident category.
o In case there are more than 2 account holders in the non resident account and I am a joint holder in that account, then my name will be removed from that account.
o In case I am a joint holder in any Non resident account then my status will remain as resident Indian but the mode of operations will be changed to former or survivor.
o I am aware that existing FDs may get re-designated into a resident FDs and on maturity it will be renewed as resident FDs.
o I am aware that my current Debit and Credit cards may be hotlisted and/or migrated to new cards to  be issued to me.


I have enclosed herewith the following documents for your records and verification purposes.
(1) Resident Account Opening Form duly filled in and signed by me;
(2) KYC document - Identity proof - Self-attested copy of Passport/Aadhar/PAN etc;
(3) KYC document - Address proof - Self-attested copy of Aadhar/Passport/DL etc;
(4) TDS waiver form duly filled in and signed by me.

I hope the above information and documents will be sufficient for you to process my application. Let me know in case there is anything else required in this regard.

Kindly do the needful and oblige.

Thanking you!

Yours faithfully,

signature
(Name of the Account holder)

Letter to Bank Requesting for Activation of SMS Alert Service

At first, please know the difference between SMS banking and SMS alert service of your bank account. SMS banking is accessing/monitoring your bank account details and making transactions through your mobile sms. SMS banking service once activated by your bank - you can start doing activities on it. Whereas SMS alert service once activated by your bank upon your request - you do not have to do anything, you just keep receiving SMS about your bank balance, info on certain transactions and some other important banking alerts.

So, in order to activate this SMS alert service you have to specifically request for it to your bank. Most of the time these are requested during the opening of the bank account. Otherwise you can request activation or deactivation of it at any point of time.

Method of requesting the bank for activation of SMS alert service:

(1) Go to bank's branch office - collect the application form for this - fill up details, sign and submit it there;

(2) Carry a written request letter (with your signature on it) which has all the necessary basic details about your bank account for identification and submit to the bank;

(3) Some banks are providing options for alerts activation through their online netbanking portal.

1st and 3rd methods are most popular with digitally equipped banks. 2nd method is more popular at rural or digitally less equipped banks.

For writing a letter to the bank and submitting your request following format should be sufficient.

FORMAT

Date: .............

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Request for activation of SMS alert service for my account

Ref: My savings account number ..................

Dear Sir/Madam,

I am currently holding a savings account in your branch. I hereby kindly request you to activate SMS alert service for the said savings account.

My bank account information are as follows:

Name of the account holder (in BLOCK letters): .................................

Savings Account number: ........................................

Customer id: ...........................

Debit/ATM card no.: ...................................

Mobile number for receiving Alerts: .................

Email id: .......................................

Type of Alerts: .....................

I hereby give my consent and authorize your bank to send me SMS for the above said purposes irrespective of the DND choice activated for my mobile number.

I have read and understood the terms and conditions of the bank with regard to such communications and I hereby agree to abide by the same including any amendments thereto in future.

I authorize your bank to debit appropriate service charges as applicable from time to time from my said savings account for this sms alert services to be provided by your bank.

Enclosed herewith a copy of my PAN card duly self-attested for your verification purpose.

Thanking you!

Yours faithfully,

signature

(Name of the Account-holder)

..............................................................................................................................

Important FAQs

Query: What are the information provided in such SMS alerts?

Ans.: Information viz. Debit/credit transactions greater than certain amount as chosen by you, Weekly/daily account balance, Salary credits, Cheque realization or bounce due to some reason, Utility bill payments, etc.

Query: Is there any eligibility criteria to receive the sms? What are the charges/fees for it?

Ans.: No such specific criteria. You should have at least one account in the bank. Approximately, bank's charges are below 50 rupees per quarter.

Query: What happens in joint holding cases? Does the 2nd holder get alerts too?

Ans.: If you register the 2nd holder's phone number also for sms then he will receive.

Query: How do I deactivate the SMS alert service again?

Ans.: You have to make an application to the bank at any time later for the deactivation either by letter or through netbanking site.

Query: Will I also receive Email for the alerts?

Ans.: Generally, the application form for activating SMS and Email alerts are the same. You have to tick in the appropriate places of your choices for receiving emails alerts.