Request Letter for Closure of Bank Account of Company Sample

In order to close the bank account of a company, the company will have to collect the account closure form from the bank and have it submitted along with the required documents viz. board resolution, etc.

A representative has to be authorised to collect in cash the balance lying in the bank account at the time of closure if the amount is below a certain level as prescribed under law. Otherwise the company will have to specify the mode in which the payment can be made by the bank to refund the balance money.

Generally, banks don’t charge any amount if the closure is requested within 14 days or after 1 year period of opening of the account. But if the closure of the account is requested after 14 days and before 1 year period, the bank may levy closure charges on the company.

Sample letter for closure of company bank account is given hereunder for your reference.—

TEMPLATE

(Letter to a bank requesting closure of a current account of the company)

(Print it on the letterhead of the company and have it signed & submitted along with other supporting documents to the bank.)

Ref: .............................

Date: ...........................

To

The Manager

....................... Bank

................. Branch

(Address)

(Tel. No.)

Dear Sir/Madam,

Sub.: Closure of current account of the company

Ref.: Current account no. ...............................

We hereby request you to kindly close the current account of our company, bearing no. ............................. A resolution has been passed in the ...th meeting of the Board of Directors of the company for the closure of the said current account and regarding the remaining proceeds in the said account.

The certified true copy of the said board resolution is attached herewith for your records.

The unused cheque leaves of the cheque book bearing no. .................. for the above mentioned account is surrendered herewith.

Further, we kindly request you to return the balance amount in cash to our following representative, the signature of whom is attested hereunder:

Representative:

signature

(Name of the Employee)

Employee Code: ...........

Attested by:

signature

(Name of the Senior Officer)

Employee Code: ...........

Kindly acknowledge the receipt and do the needful at the earliest.

Thanking you,

Yours Sincerely,

For ..................................... Private Limited

   signature

(Name of the Director)

Managing Director

Enclosures:
1) Certified true copy of board resolution
2) Cheque book
3) Account closure form

Right to Information (RTI) Application to Bank Authority (Sample)

Which banks provide RTI info?

First of all, you need to know that — not all banks are coming under the purview of RTI Act. Hence, you can only make applications to the public sector banks/ govt banks i.e. the banks who satisfy the criteria as a "public authority" as defined under the RTI Act, 2005.

Hence, if you make an RTI application to private sector banks - they may not provide the requested information as they are not bound by the Act to provide the information. It is entirely their discretion whether to reply to your RTI application or not. However, if you can write or call their customer care department to enquire about any information needed by you - they will provide to the extent possible/allowed by them.

Public sector bank, example - SBI. Private sector bank, example - HDFC.

Who can apply?: All citizens have the right to seek information under RTI Act.

What are the Fees?: Min. Application fees INR 10. Additional charges are depending upon your request for printing info in papers or taking soft copies on CD. Please check bank's website for mode of payment of fees.

Whom and where to send RTI application?: All banks coming under RTI Act, have information regarding RTI application in their website. So, check out their sites to find out details of the Public Information Officer and the address where the application copy has to be sent.

Electronic RTI application: Some banks are also accepting RTI application through the email ids. There is a government RTI website wherein you can submit your RTI application online.

Format of application: Check the bank's website to find out if they have any RTI application format, it is better to follow that. If they don't have any such format, you can prepare your application letter covering all required details about you and the information required. You can refer the following specimen.

SAMPLE

RTI Application to Bank

1. Date of Application: .......................

2. Details of Public Information Officer: (Name, Designation, Address)

3. Name of the Applicant: .........................................

4. Address of the Applicant: ......................................

(Address to be used for communication purposes.)

5. Phone number: ..............................

6. Email id: ........................................

7. Additional Details of Applicant:

    Gender ...........

    Age .......yrs

    Citizenship .............

    Below Poverty Line? Yes / No

8. RTI Fees paid: .....................

9. Mode of payment: ...............

10. Information sought:

      (a) ......................................

      (b) ......................................

      (c) ......................................

11. Mode of delivery of information: (Tick your preferred mode)

      (i) By post;

      (ii) By courier;

      (iii) By email;

      (iv) Hand-delivery in-person.

12. Whether Information sought pertains to third party? Yes / No (If Yes, provide details)

13. Does it concern the Life or Liberty of a Person? Yes / No (If Yes, enclose proof)

14. Declaration: I declare and affirm that the information provided by me herein above is true to the best of my knowledge. The information sought shall be used for Public Interest. I shall not use or share the information received in any manner which would be detrimental to the unity / sovereignty or against the interest of the country.

(Signature)

(Name of the Applicant)

Authorized Signatory's Signature Verification Letter from Bank

What is a Signature Verification Letter?

These letters serve as proof letters. Sign verification letters not only validate and confirm the signature of the party in concern but also the identity along with any other important details like address, etc of that party in concern which could be an individual or an organization.

When needed? Signature verification letters may be asked for, when an organization is applying for something, viz. new telephone/internet connection, permission from a statutory authority, etc.

Who issues it? Signature verification letters are issued by the official banker of an organization.

Whose sign verified? In case of an organization, the signature of the Authorized Signatory, who is authorized to sign the necessary documents, is verified/attested by the banker.

Format: At first, check with the institution to whom the letter is to be submitted, if they have any specific template of the signature verification letter, which they insist upon, then use that format. If no specific format is there, then you can use your own format or the sample below to prepare the letter.

Printing: The letter could be printed either in the letter of the organization or their banker. Either way it should serve the purpose.

SAMPLE #1

TO WHOMSOEVER IT MAY CONCERN

 This is to certify that (Name of the Organisation), having their registered/branch officer at (Address of the Organisation), is maintaining a current bank account bearing number .................... with our Bank i.e. (Name of the Bank), and have been operating the said account in the normal course of its business since (year).

 Presently, as per the records available with the bank, (Name of Authorized Signatory) is the official authorized signatory for the operation of the account on behalf of the said organization. Further, as per our records, his/her signature as appearing hereunder is duly attested.


Authorised Signatory:

 (Signature)

Name: ............................................
Designation: ..................................
Phone No.: .....................................
Date: ..............................................

  (Affix Official Seal Here)


Banker:

 (Signature)

Name: ............................................
Designation: ..................................
Phone No.: .....................................
Date: ..............................................

  (Affix Bank Seal Here)

SAMPLE #2

Ref: ....................
Date: ...................

To
(Name of the Institution to whom letter to be submitted)
(Complete Address)

Sub.: Submission of Verification Letter
Ref: Our application regarding ............

Dear Sir/Madam,

(Name of the Organization), situated at (office address), has been maintaining a current account no. ...................... with our bank at (branch name). They have been operating the said account in the normal course of its business since (year).

As per the records available with the bank, we hereby attest the followings:


Signature: ........................              (Official Seal)

Name of the Authorized Signatory: ........................
Designation: ............................
Name of the Organization: .........................
Office Address: ......................................
Tel. No.: ............................

The verification letter has been issued on the request of the said Authorized Signatory for purpose of applying for (mention purpose details viz. new broadband connection) as required for the organization.


Sincerely,

(Signature)
(Name of the Banking Official)
(Designation)
(Phone No.)
(Bank Seal)



...............................................................

Imp. Notes:

(1) Print the sign-verification-letter on the letterhead of the organization/banker;

(2) The letter must be signed by the Authorized Signatory and the Banker with their official seal /rubber stamp with their full name, designation, employee code, telephone number, etc;

(3) The Banker, who is attesting the letter, should preferably be the Branch Manager or any other employee of the bank of the same or higher rank of that bank;

(4) The Authorized Signatory should provide copies of other necessary documents:
 (i) self attested copies of identity and address proofs;
 (ii) proof that he's the authorized signatory viz. board resolution, authorization letter from senior official, etc;
 (iii) all other required documents as asked for.

(5) Before submitting the original copy of the signature verification letter to anyone, keep a photocopy of it for future reference.

New Format of Bank Certificate for Issue of IEC Code

While making an application for issue or modification in the Importer Exporter Code (IEC) Number, along with other supporting documents the applicant is required to provide a bank certificate. The applicant will have to obtain a duly signed and sealed bank certificate from its banker. Such bank certificate essentially gives information regarding the banking details of the applicant.

Source: DGFT

The format of bank certificate for issue of IEC is available in the DGFT's official website. Directorate General of Foreign Trade (DGFT) is an attached office of the Ministry of Commerce and Industry, Government of India. It is headed by the Director General of Foreign Trade. DGFT has its headquarters at New Delhi at present. DGFT is responsible for regulation and promotion of foreign trade in India.

At present, the format of Bank certificate for issue of IEC as prescribed is as follows. Please check DGFT site for latest version before going ahead. In the following format, the licensing authority means the authority authorised by the Director General to grant or renew such IEC licence. Fill in the details of the names and address of the licensing authority i.e. the authority you are applying to get the IEC license.

FORMAT OF BANK CERTIFICATE FOR ISSUE OF IEC

(To be issued on the official letter head of the Bank)

Ref No. .......................

To

....................................

....................................

....................................

(Name and address of the licensing authority)

Dear Sir/Madam,

We certify that M/s. .......................................... (Name and Address of the applicant) are maintaining a Savings Bank Account / Current Account (tick whichever is applicable) No. ............................. with us since .........

Affix Passport Size Photograph of the applicant

Note : The Banker must identify and attest the photograph.

(Signature of the Banker)

Name: ....................................

Designation: ..........................

Email id of the Banker: ........................

[Email ID of the official issuing this Bank Certificate]

Date: ....................

Place: ...................

(Bank's Stamp)

Cancellation Letter for Credit Card Auto Debit Instruction Sample

A bank activates the auto pay facility for credit card only after receiving written request from a customer. Once the bank activate auto debit option, then at any point of time later the customer can also request for deactivation of the auto debit facility in case he/she so wishes for due to any reasons whatsoever.

How to apply for cancellation: Customer can visit the bank's branch to collect the application form for it and submit it there. Some of the banks are providing the application form for it on their website, please download it, print it, fill in the details and submit it at the bank's branch office or send it by post to the address given in the form.

Some banks may accept the cancellation request through a written letter duly signed by the customer. Following template could be used, which has all necessary details. Submit it at the bank.

FORMAT

Date: .........................

From

(Name of the Credit Card holder)

(Full Address)

(Mobile No.)

(Email Id)

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Request for cancellation/deactivation of auto debit instruction on credit card

Dear Sir/Madam,

I am a holder of credit card of (bank name). Currently, as per my earlier request, auto debit facility is active in my credit card. I hereby request you to kindly cancel the auto debit facility opted for total amount due / minimum amount due in the credit card.

Kindly note my credit card details as follows:

Credit card number: .................................

Savings / current account linked for auto debit: ....................................

I agree to pay subsequent credit card bills before the due date of payment through any other modes of payment made available by your bank.

I agree to oblige by the terms and conditions in this regard. Necessary charges for this may kindly be debited from the savings / current account linked with my credit card.

Kindly do the needful and communicate once done.

Yours faithfully,

signature

(Name of the Credit Card holder)

How to Write a Letter to Close or Deactivate a Demat Account

If you want to close your demat account with your bank or any other company who are known and registered as Depository Participants, then you should visit their branch office or website to get the application form for closure of demat account and to submit it. Because, most probably, they will accept closure request only if you submit their prescribed application form for it.

However, some companies may also accept the closure request in written application letters if it contains all required information and is properly signed. So it is advisable that you carry a written letter for closure from your side too. Also while visiting the branch office, do carry your identity and address proof and any other documentary proof of the demat account of yours.

Following format could be used as it mostly covers all such required points.

Important: If the demat account is held by more than one person, than all persons should sign it at the bottom with their full name under the signature.

FORMAT

Date: .....................

To

(Name of the Bank/Company)

(.......... Branch office)

(Branch address: ...................)

Sub.: Request for closure of my demat account

Dear Sir/Madam,

I/We am/are the sole holder / joint holders of the demat account, details of which are given below.

DP ID: ......................

Client ID: ..................

Name of the 1st/Sole holder: ...................

Name of the 2nd holder: ................

Communication Address: ................................

Phone no.: .......................

I/We hereby kindly request you to close my/our above mentioned account with effect from the date of receipt of this application by you.

I/We confirm that there are no holdings/balances in this demat account.

I/We confirm that we have already surrendered/destroyed all unutilized delivery instruction slips.

Kindly do the needful and oblige.

Thanking you!

Yours faithfully,

signature                                   signature

(Name of the 1st/Sole Holder) (Name of the 2nd Holder)

Request Letter to Bank for Cancellation/ Closing of Credit Card

Circumstances: A person may request the bank to close his credit card account permanently under various circumstances viz. he doesn't want to continue to use credit cards because of high use of it causing an increase in expenses, or he is not satisfied with that bank's credit card features or charges, or there was some unwanted dispute relating to the credit card transactions, etc.

Think twice: Whatever the reasons be, it would be wise to evaluate the situation properly and then only apply for closure of credit card account and surrendering of the credit card. Because in many cases it is seen that just after a few days the person realizes that he has done a mistake by giving up the credit card and then he again applies for the credit card.

Demerits: If you don't have a credit card, then (1) In the time of need, you may not have enough money to buy urgently needed things; (2) Once you surrender the credit card and then again apply for it, the bank might not approve it; (3) If bank approves it again, then some charges may be levied again.

Surrender: Anyways, if you are sure to apply for the closure of the credit card, then you can visit the bank's branch and submit the necessary form for it. Or else you can download the form from the bank's website and submit it at their branch or send it at the address given therein. Or else if the bank so allows you can write a simple letter with the credit card details and submit it at the bank's branch office.

Following format can be useful. Fill in the necessary details and submit it to the bank only.

FORMAT

Date: .................

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Application for closure of my credit card.

Dear Sir/Madam,

I am hereby kindly requesting you to cancel/close my credit card account. Details of which are mentioned below.

Credit Card Number: .............................

Name of the Card Member/Holder: .....................

Reason for card cancellation/closure: I have been using it recklessly for last few months and it is affecting my monthly savings in money. Hence, I want to close it.

There is a loan active in the said credit card account. The same may be closed too and the necessary amount including interest, if any, may kindly be debited from my savings account with your bank bearing account number ..............................

I have read and understood the terms and conditions of the bank regarding this closure of credit card and I agree to abide by the same.

Kindly do the needful and communicate accordingly.

Thanking you!

Yours faithfully,

signature

(Name of the Credit Card holder)

Application Letter for Change of Nominee in Bank Account

A bank account holder might want to add or change nominee for its account for several reasons viz. existing nominee died, dispute with existing nominee, prefer to add different person as nominee, changing nominee because of a mutual understanding, etc.

The banks generally take the nomination details during the opening of a new account, which can then be changed by the account holder as and when he so likes. If the nomination details are not added in the beginning, then it can be added at any point of time later.

To add a nominee or remove it, most of the banks have a specific application form for it. You can enquire about it at the branch office of the bank and fill in the details and submit there. Some of the banks might not have specific form for it or even if they have it - they might be still allowing written and signed letter from the account holders for such addition and deletion of nomination details.

The following format would be sufficient for this purpose.

Sample #1

Application for Modification in Nominee

Date: ....................

From

(Name of the Account-holder)

(Address)

(Tel. No.)

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Application for modification in nominee details for the bank account
Ref: Savings account number ............................

Dear Sir/Madam,

I/We, the account holders of the savings account bearing number .................. in your bank's ......branch, do hereby cancel the nomination made by me / us in favour of (existing nominee name and address) for the said savings account.

Further, I/we do hereby nominate the following person to whom in the event of my/our/minor's death, the amount of lying in the said account, particulars whereof are given below, may be returned by (bank name, branch and address).

Details of Deposits etc:
(1) Balance lying in the savings account number ...............................
(2) Fixed and recurring deposits : FD No. ........... dated ............. at branch ...............
(3) Any other investment with the bank: ....................................

Nominee personal details:
(1) Name: ......................
(2) Date of birth: ....................
(3) Address: ...........................
(4) Relationship with Nominee: brother/father/son/daughter/mother/... others
(5) Photograph of the Nominee is enclosed herewith.

(*write this only if applicable) As the nominee is a minor on this date, I/we appoint (name, age & address) to receive the amount of the deposit on behalf of the nominee in the event of my/our/minor’s death during the minority of the nominee. 

Details of Witnesses:

Witness #1:
Name: ............................... Address: ...................
Signature: ...................
Date: ............ Place: ....................

Witness #2:
Name: ............................... Address: ...................
Signature: ...................
Date: ............ Place: ....................

Kindly do the needful and oblige.

Thanking you!

Yours faithfully,

signature

(Name of the Account-holder)

Sample #2

Application for newly Addition in Nominee

Date: ....................

From

(Account-holder Name)

(Residential Address)

(Tel. No., Email id)

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Application for addition of Nominee details for my bank account

Ref: Savings account number ................................

Dear Sir/Madam,

I/We, the primary holder(s) of the savings account bearing number ........... in your bank, do hereby nominate the following person to whom in the event of my/our/minor's death, the amount of lying in the said account, particulars whereof are given below, may be returned by (bank name, branch and address).

Details of Deposits etc:
(1) Balance lying in the savings account number ...............................
(2) Fixed and recurring deposits : FD No. ........... dated .............. at branch ...............
(3) Any other investment with the bank: ....................................

Nominee personal details:

(1) Name: ......................

(2) Date of birth: ....................
(3) Address: ...........................
(4) Relationship with Nominee: brother/father/son/daughter/mother/... others

(5) Photograph of the Nominee is enclosed herewith.

(*write this only if applicable) As the nominee is a minor on this date, I/we appoint (name, age & address) to receive the amount of the deposit on behalf of the nominee in the event of my/our/minor’s death during the minority of the nominee. 

Details of Witnesses:

Witness #1: Name: ............................... Address: ................... Signature: ................... Date: ............ Place: ....................
Witness #2: Name: ............................... Address: ................... Signature: ................... Date: ............ Place: ....................

Kindly do the needful and communicate once it is done.

Thanking you!

Yours faithfully,

signature

(Name of the Account-holder)

Date of Birth Change in Bank Account - Formal Letter to Bank

A bank will change the date of birth of a customer in its records only after receiving proper documentary proof backing the accuracy of this. Therefore, just writing an application letter to the bank for changing your date of birth in your bank account won't be sufficient, bank will most likely reject it.

The documents, which are considered mostly for valid date of birth proof, are matriculation certificate (grade 10), passport, aadhar, pan card, driving license, etc.

Following application letter to bank format could be useful.

FORMAT

Date: ....................

From
(Name of the Account-holder)

(Address)

(Phone No.)

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Date of birth error correction in my bank account records

Dear Sir/Madam,

I have recently noticed an error in my personal details in the banking records for my savings account in your bank. I was checking my bank passbook and in the front page I noticed that the date of birth mentioned of mine is incorrect.

Kindly note the following details carefully.

Savings account number: ..........................

Account holder name: ...............................

Wrong date of birth (at present in bank records): ..................

Correct date of birth (as per valid documentary proof): ..........................

Therefore, I request you to kindly correct the same in your records for my account at the earliest. I am enclosing herewith copies of my matriculation certificate and aadhar card for verification purposes.

Declaration:

I do hereby solemnly declare and confirm that my date of birth as per the documentary proof available is ............ The said date of birth is correct and the same can be used in my banking records at all places.

I agree and undertake to indemnify (bank name) against all claims arising as a result of this corrective action taken by the bank for updating my date of birth as requested by me herein above.

Kindly do the needful in this regard and communicate accordingly.

Thanking you!

Yours faithfully,

signature

(Name of the Account-holder)

Enclosures:

(1) Matriculation certificate copy

(2) Aadhar card copy

Demand Draft DD stop payment Letter to Bank for cancellation

Cancellation of Demand Draft (DD) i.e. stopping payment of such DDs, only happens under special circumstances unlike stopping payment of Cheque which is rather simple. Once the Demand Draft is issued by the bank and you have given it to the party for encashment, then it will not be possible for the bank to cancel it for you.

DDs are cancelled only in few situations like :

a) if you have the original demand draft then you can return it to the bank - requesting for cancellation and refund of money;

b) in case you've lost the demand draft for any reason like misplaced it, it got stolen, it's destroyed, etc, then you'll have to produce the proof of original DD issued - a photocopy of it, some banks might insist on additional documents as a proof of DD lost i.e. police FIR copy, affidavit, undertaking, etc.

Do enquire with your bank first about the documents requirement as per your situation.

Following request letter to bank for cancellation of DD is a sample template, each bank might have their own application form for this.

FORMAT

Date: ...........................

From

(Name of Person/DD/Account-holder)

(Address, Tel. No., Email id)

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Request for Cancellation of Demand Draft

Ref: DD Number .................. dated ....................

Dear Sir/Madam,

I am a customer of your bank having savings account number ....................... and customer id ...................... I had earlier obtained a Demand Draft from the bank bearing number .............. dated ................... for a sum of (amount) favoring (name of the party), which was issued to me on my request.

I hereby kindly request you to cancel the above mentioned DD and refund the amount thereof to me. The refund amount can be credited to my savings account bearing number ...........................

Reason of cancellation: Since the transaction has been cancelled with the party to whom the said Demand Draft was to be given, there is no more requirement of the DD.

I am enclosing herewith the original copy of the Demand Draft for your records and cancellation purpose.

Appropriate charges for cancellation of the said Demand Draft may kindly be debited to my said savings account with your bank.

I have read and understood the terms and conditions of the bank with regard to cancellation of Demand Draft and I agree/undertake to abide by the same at all times, including any amendments thereto in future.

I further agree and undertake to indemnify your bank against all claims, demands and losses suffered by the bank as a result of this cancellation of demand draft.

Kindly do the needful in this regard and oblige.

Thanking you!

Yours faithfully,

signature

(Name of the DD/Account-holder)

Application Letter for Linking Aadhaar Card to the Bank Account

Updation of Aadhar card numbers in the bank accounts of customers was made compulsory earlier by the Government, but due to a recent Supreme Court judgment the customers can't be forced anymore to link their bank account with Aadhar. But if you are still interested to link your Aadhar with your bank account for some purposes like receiving gas connection subsidies etc, then you should apply to your bank for such updation.

There are different methods to update your Aadhar number in bank account.

(1) Through Netbanking portal of bank - login and update the details;

(2) Submit application form at the bank's branch office;

(3) Write a letter to bank with all the details and submit it.

Following format of request letter to the bank for updating Aadhar number in your bank account can be used. Do check with your bank first to know the procedure and documents requirement accurately.

FORMAT

Date: ....................

From

(Account holder Name)

(Address)

(Tel. No.)

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Request for updation of Aadhar number in bank account

Dear Sir,

I am having a savings account bearing number ............ maintained with your bank's branch. I would like to update my Aadhar card number for this account. This will further enable me to receive various benefits like Direct Benefit Transfer DBT given by Government of India.

I hereby give my consent voluntarily to link my Aadhar card number with my bank account as per the following details:

(1) Savings account number: ............................
(2) Customer id: ............................
(3) IFSC Code: ..................................

(4) Aadhar card number: ...................

(5) PAN card number: .........................

I do hereby solemnly declare and confirm that the information provided herein above is correct. I will not hold the bank or its official responsible for any information provided by me for use by the bank for the purposes mentioned herein above.

I authorize (bank name) to authenticate my Aadhar number with UIDAI and further link it with my bank account and other things associated with it.

Kindly update as requested and communicate once it is done.

Thanking you!

Yours faithfully,

signature

(Name of the Account-holder)

Letter to bank for conversion of NRE account to resident account

In case you were a non-resident earlier and living in foreign country permanently for job or business purposes, but if you have left the foreign country and come back to India for settling down at India forever as a resident of it, then in addition to many other formalities of changes you have to also apply for conversion of your NRE/NRO/FCNR bank account to normal resident account.

For this you may have to provide several documents to the bank as proof of your permanent residency in India now - including a letter of request with declarations, KYC documents of identity and residence proof in India, duly filled in and signed resident account opening form, etc.

Do enquire with your bank for better clarification on procedure and documents requirements.


Following format of request letter with declarations to the bank for conversion of non resident bank account to resident bank account could be used if the bank doesn't already have a pre-printed form for it.

FORMAT

Date: .................

From
(Account-holder Name)
(Residential Address)
(Phone No., Email)

To
The Manager
(Name of the Branch)
(Name of the Bank)
(Branch Address)

Sub.: Conversion of my existing NRE account to resident account

Dear Sir/Madam,

I am an existing customer of your bank, holding a NRE account for last few years. Following are my account details:

Name of account holder: ...............................
NRE account number: ...................................
Customer Identification Number: ..................

I would like to inform you that I have come back to India last month from my earlier resident country i.e. ................... I am going to permanently settle down in India. Therefore, I hereby request you to kindly convert my non-resident account into resident account.

I hereby declare and confirm that:
o I will re-designate my NRE account as Resident account at all required places.
o I have destroyed the existing cheque book for this account and have applied for a new cheque book in the application form attached herewith.
o I will maintain necessary average monthly balance in my re-designated resident account as may be required from time to time.
o I will close my current ISA and will apply for opening of a new resident Investment Services Account.
o I will inform NSDL/CDSL about my change in residential status and will have it changed to being Resident for my account maintained with them.
o I will close the current NRE Demat and trading account and transfer the holding to a new Demat account after opening it under Resident category.
o In case there are more than 2 account holders in the non resident account and I am a joint holder in that account, then my name will be removed from that account.
o In case I am a joint holder in any Non resident account then my status will remain as resident Indian but the mode of operations will be changed to former or survivor.
o I am aware that existing FDs may get re-designated into a resident FDs and on maturity it will be renewed as resident FDs.
o I am aware that my current Debit and Credit cards may be hotlisted and/or migrated to new cards to  be issued to me.


I have enclosed herewith the following documents for your records and verification purposes.
(1) Resident Account Opening Form duly filled in and signed by me;
(2) KYC document - Identity proof - Self-attested copy of Passport/Aadhar/PAN etc;
(3) KYC document - Address proof - Self-attested copy of Aadhar/Passport/DL etc;
(4) TDS waiver form duly filled in and signed by me.

I hope the above information and documents will be sufficient for you to process my application. Let me know in case there is anything else required in this regard.

Kindly do the needful and oblige.

Thanking you!

Yours faithfully,

signature
(Name of the Account holder)

Letter to Bank Requesting for Activation of SMS Alert Service

At first, please know the difference between SMS banking and SMS alert service of your bank account. SMS banking is accessing/monitoring your bank account details and making transactions through your mobile sms. SMS banking service once activated by your bank - you can start doing activities on it. Whereas SMS alert service once activated by your bank upon your request - you do not have to do anything, you just keep receiving SMS about your bank balance, info on certain transactions and some other important banking alerts.

So, in order to activate this SMS alert service you have to specifically request for it to your bank. Most of the time these are requested during the opening of the bank account. Otherwise you can request activation or deactivation of it at any point of time.

Method of requesting the bank for activation of SMS alert service:

(1) Go to bank's branch office - collect the application form for this - fill up details, sign and submit it there;

(2) Carry a written request letter (with your signature on it) which has all the necessary basic details about your bank account for identification and submit to the bank;

(3) Some banks are providing options for alerts activation through their online netbanking portal.

1st and 3rd methods are most popular with digitally equipped banks. 2nd method is more popular at rural or digitally less equipped banks.

For writing a letter to the bank and submitting your request following format should be sufficient.

FORMAT

Date: .............

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Request for activation of SMS alert service for my account

Ref: My savings account number ..................

Dear Sir/Madam,

I am currently holding a savings account in your branch. I hereby kindly request you to activate SMS alert service for the said savings account.

My bank account information are as follows:

Name of the account holder (in BLOCK letters): .................................

Savings Account number: ........................................

Customer id: ...........................

Debit/ATM card no.: ...................................

Mobile number for receiving Alerts: .................

Email id: .......................................

Type of Alerts: .....................

I hereby give my consent and authorize your bank to send me SMS for the above said purposes irrespective of the DND choice activated for my mobile number.

I have read and understood the terms and conditions of the bank with regard to such communications and I hereby agree to abide by the same including any amendments thereto in future.

I authorize your bank to debit appropriate service charges as applicable from time to time from my said savings account for this sms alert services to be provided by your bank.

Enclosed herewith a copy of my PAN card duly self-attested for your verification purpose.

Thanking you!

Yours faithfully,

signature

(Name of the Account-holder)

..............................................................................................................................

Important FAQs

Query: What are the information provided in such SMS alerts?

Ans.: Information viz. Debit/credit transactions greater than certain amount as chosen by you, Weekly/daily account balance, Salary credits, Cheque realization or bounce due to some reason, Utility bill payments, etc.

Query: Is there any eligibility criteria to receive the sms? What are the charges/fees for it?

Ans.: No such specific criteria. You should have at least one account in the bank. Approximately, bank's charges are below 50 rupees per quarter.

Query: What happens in joint holding cases? Does the 2nd holder get alerts too?

Ans.: If you register the 2nd holder's phone number also for sms then he will receive.

Query: How do I deactivate the SMS alert service again?

Ans.: You have to make an application to the bank at any time later for the deactivation either by letter or through netbanking site.

Query: Will I also receive Email for the alerts?

Ans.: Generally, the application form for activating SMS and Email alerts are the same. You have to tick in the appropriate places of your choices for receiving emails alerts.

Letter to Bank for Interest Certificate of the Fixed Deposit (FD)

Interest Certificates, just like TDS certificates, are issued at the end of the financial year for the given financial year only or even for years preceding that. Interest certificate on the Fixed Deposits opened in a bank can be obtained by submission of written request in a letter at the bank's branch office. Some of the banks are also providing option in their online netbanking site for the customer to download the certificate or to request for it.

These interest certificates are mainly required for income tax return filing purposes for verifying the accuracy of the figures and transaction as well. Interest on Fixed/Term Deposits are subject to income tax, though certain exemptions are allowed subject to fulfillment of eligible conditions under the Income-tax Act.

Following format of letter to bank manager can be used. Fill in all the details accurately. Add any other points as may be necessary from your point of view.

FORMAT

Date: ...................

From

(Name of the Customer)

(Full Address)

(Phone no.)

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Address)

Sub.: Request for issue of interest certificate of Fixed Deposit

Ref: Savings account number .......................

Dear Sir/Madam,

I am currently maintaining a savings account bearing number ................... with your branch. I had opened a FD with your branch last year. I need the interest certificate on the said FD for some taxation purposes.

Kindly note the details of the Fixed Deposit as under:

(1) FD Number: ................

(2) Opening Date: .............

(3) Amount: .................

(4) Tenure: ..............

Therefore, I request your good office to kindly issue the interest certificate on the said fixed deposit for the previous financial year 20..-20... 

I am also enclosing a copy of the fixed deposit receipt along with my identity proof, both self-attested, for your verification purposes.

Please note the interest certificate need not be sent by post to me, I will pick it up from your office once it is ready.

Kindly do the needful and oblige.

Thanking you!

Yours faithfully,

signature

(Name of the FD holder)

Encl.: As above