Request Letter for Closure of Bank Account of Company Sample

In order to close the bank account of a company, the company will have to collect the account closure form from the bank and have it submitted along with the required documents viz. board resolution, etc.

A representative has to be authorised to collect in cash the balance lying in the bank account at the time of closure if the amount is below a certain level as prescribed under law. Otherwise the company will have to specify the mode in which the payment can be made by the bank to refund the balance money.

Generally, banks don’t charge any amount if the closure is requested within 14 days or after 1 year period of opening of the account. But if the closure of the account is requested after 14 days and before 1 year period, the bank may levy closure charges on the company.

Sample letter for closure of company bank account is given hereunder for your reference.—

TEMPLATE

(Letter to a bank requesting closure of a current account of the company)

(Print it on the letterhead of the company and have it signed & submitted along with other supporting documents to the bank.)

Ref: .............................

Date: ...........................

To

The Manager

....................... Bank

................. Branch

(Address)

(Tel. No.)

Dear Sir/Madam,

Sub.: Closure of current account of the company

Ref.: Current account no. ...............................

We hereby request you to kindly close the current account of our company, bearing no. ............................. A resolution has been passed in the ...th meeting of the Board of Directors of the company for the closure of the said current account and regarding the remaining proceeds in the said account.

The certified true copy of the said board resolution is attached herewith for your records.

The unused cheque leaves of the cheque book bearing no. .................. for the above mentioned account is surrendered herewith.

Further, we kindly request you to return the balance amount in cash to our following representative, the signature of whom is attested hereunder:

Representative:

signature

(Name of the Employee)

Employee Code: ...........

Attested by:

signature

(Name of the Senior Officer)

Employee Code: ...........

Kindly acknowledge the receipt and do the needful at the earliest.

Thanking you,

Yours Sincerely,

For ..................................... Private Limited

   signature

(Name of the Director)

Managing Director

Enclosures:
1) Certified true copy of board resolution
2) Cheque book
3) Account closure form

Covering Letter for Submission of Bank Guarantee (Sample)

In order to comply with the terms of a contract, a party may be required to submit one or more bank guarantees to the other party before commencement of the work as agreed.

A bank guarantee is an agreement between three parties, i.e. the bank and another two parties, wherein one party seeks the bank guarantee from the bank and after approval from the bank the said party gives it to the other party the bank guarantee copy and wherein the bank agrees to pay a specified amount as mentioned in the bank guarantee to the party to whom bank guarantee is given.

Important thing about a cover letter for bank guarantee submission is to mention clearly (1) the details of bank guarantee number, date and amount; (2) the agreement number and date; (3) the details of tender. So that the copy of cover letter can be used for reference in future. Do try to keep the original receipt of postal or courier by which cover letter was sent, alongside the cover letter. It will be useful for tracking and also reference in legal cases.

Following format of covering letter while sending across the bank guarantee could be used.

FORMAT

(To be printed on the letterhead of the company)

Ref. No.: .................

Date: .......................

To

(Name of the Officer)

(Designation)

(Name of the Organization

to which bank guarantee given)

(Address) (Tel. No.)

Sub.: Submission of original Bank Guarantee

Ref: (1) Tender no. ........... dated ............

        (2) Agreement no. ............ dated ...........

Dear Sir/Madam,

We are enclosing herewith an original Bank Guarantee bearing number ................. for (amount) issued by (name of the bank) in favor of (name of the organization) in compliance of the terms of the agreement between our organizations ie. (name of one party) and (name of another party) by agreement no. ............... dated ............... as required under clause no. ..... of the said agreement and Tender no. ............. dated ........... issued by your organization.

We hereby agree and consent that your organization shall have an irrevocable and unconditional authority to invoke the said bank guarantee at any time with prior notice to us for violation of contract terms by us.

Kind request to please grant the Commencement Certificate to enable us to start the work at the earliest. Kindly acknowledge the receipt and oblige.

Thanking you!

Yours faithfully,

For (Name of the Organization),

signature

(Name of the Authorized Signatory)                            (Official Seal/Stamp)

(Designation)

Cover Letter for New Calendar from Organization to its Clients

Many companies, business firms, banks, etc distribute new calendars to their clients and associates just few days before the beginning of a new year so that they can start using it immediately once the new year starts.

This is one of the brand building approaches from the organization side to keep the bonding good with its customers. The logo and tagline of the organization on the calendar is a very important thing here. One mustn't just distribute simple calendars.

Most of the times, the calendars along with the cover letters from senior officers are personally handed over to the intended recipients through the staff of the organization or through its distributors or wholesalers or dealers etc.

Cover letter format for the new calendar to be given to the client is as under. Modify it suitably for your own use.

FORMAT

Date: .............

To

(Name of the Officer)

(Designation)

(Name of the Client/Organization)

(Address)

Sub.: Happy New Year, 20**!

Dear Mr. .....................,

We would like to wish you and your organization a very happy new year in advance. May your organization continue to prosper in all respects!

We heartily thank you for the association and for giving us the opportunity to serve your organization. We are grateful for the trust and confidence your organization have placed in us.

We have designed and printed some very colorful and artistic calendars for some of our selected clients and chosen executives like your goodself. The calendar is enclosed herewith. We hope it will be of use to you.

Our team is coming up with some new attractive schemes which we sincerely hope to be of great benefit to your organization. It will be shared with you shortly.

Once again I am taking this opportunity to wish you and your family members a successful and joyous year ahead.

Thanking you for your continued patronage and assuring you of our best services at all times!

Yours faithfully,

  signature

(Name of the Officer)

(Designation)

Covering Letter for Bid Submission with Tender Documents

Cover letters are always a sign of good business conduct / etiquette. While submitting bidding documents to the tender-inviting company, the bidder should write an impressive cover letter with it to offer and convey their interest to take the job/project and showcase in brief why they should be the chosen one.

In the following letter - the "Date" at the beginning is essentially the date of the letter drafted and printed and submitted to the officer for signature and the "Date" at the end is the date when the letter was signed by that officer. It is not mandatorily necessary to have both dates in the letter. You can have any one of it as you like.

FORMAT

(To be printed on the letterhead of the bidder)

Ref: ...................                                                Date: .................

To

(Name of the Organization)

(Complete Address)

(Tel. No. / Email)

Kind Attn: (Name of the Officer), (Designation)

Sub.: Our bid/offer submission for the .................... work

Ref: Your Tender specification no. ........... dated .............

Dear Sir/Madam,

We are herewith submitting our Bid documents against the Tender floated by your Company bearing no. ............. dated .............. We are willing to offer our services to carry out the work specified in the said Tender document.

We have gone through the following documents and information made available by you along with the tender document and we hereby agree to abide ourselves with the terms and conditions mentioned therein.

(1) Notice Inviting Tender (NIT)

(2) Price Bid

(3) Contract clauses

(4) General Forms

(5) Letter of Undertaking

(6) Performance Bank guarantee terms
(7) Integrity pact/agreement
(8) Indemnity agreement

We understand and acknowledge that:
(a) Your company reserves the right to reject any or all bids including ours without assigning any reasons for it and we hereby waive our right to challenge the same in future.
(b) Your company is not bound to accept the lowest bid received by you.
(c) If our bid is accepted, we shall be required to execute all the works mentioned in Tender document and comply with the terms and conditions of the contract, a draft of which was attached along with it.

The Tender forms duly filled in and signed by the authorized representatives of our organization are enclosed herewith along with a Demand Draft (DD) towards the Earnest Money Deposit (EMD) for a sum of ...(amount).

We strongly hope that our bid will be considered positively. We are a reputed company, our employees and staff show a great deal of commitment towards the work of our clients.

We look forward to associate with your organization.

Sincerely,

For (Name of the Company),

signature

(Name of the Officer)

(Designation)

(Department Name)

Place: ..................

Date: ...................

Sample Cover letter for Call center Manager/Supervisor position

If you want to apply for a call center job, then just sending across a copy of the resume would not be quite an act of intelligence and is untactful. Hence, it would be advisable that you write an impressive cover letter and enclose the resume along with it.

The cover letter would consist of the details about the job area you are looking for, your expertise in brief, your commitment level for work, etc. The format of such covering letter could be as given hereunder.

FORMAT

Date: ................

From

(Name of the Applicant)

(Complete Address)

(Telephone No.)

(Email id)

To

(Name of the Officer)

(Designation)

(Name of the Company)

(Full Address)

(Telephone No.)

Sub.: Application for Call Center Manager position

Dear Sir,

I have been looking for a good managerial position in a leading call center. Today, while going through your advertisement in a jobs portal, I noticed that you have a few vacancies for Manager position in the customer service department of your Company. I would gladly like to offer my services to your Company for the said position.

I have worked with 5 call center companies during last 9 years. During this period, I was initially working as a tele-operator for first 3 years, as a team leader for 5 years and as a manager for last 1 year. I have handled my job profile obediently and have always shown dedication towards the growth of the Company.

I can now confidently say that I have the necessary qualities for carrying out the Managerial position. I have the following specialties:

1) Good vocabulary and clear communication with customers;

2) Multi-tasking abilities and problem solving capabilities;

3) Interpersonal qualities and team leading capabilities;

4) Tech savvy - good computer & mobile skills and typing speed.
5) Positive, outgoing, confident and energetic professional attitude;
6) Patiently listening customers and timely reverting on each of their enquiries;

7) Keenness to have thorough knowledge about products & services of the clients;

I am enclosing herewith a copy of my resume that has some of my key personal and work experience details for your consideration. I will be grateful if you would kindly allow an appointment with me for a personal interview. I hope you would consider my application for the job favorably.

I look forward to hearing from you soon.

Thanking you,

Yours sincerely,

   (signature)

(Name of the Applicant)