Prior Intimation Letter as per Annx H for Govt Employee Passport

In India, a passport is issued under the Passports Act, 1967. While applying for a passport, a person has to submit some supporting documents along with the passport application form. One of such documents is prior intimation (pi) letter. Each person is not required to submit all the supporting documents prescribed under the law. Depending upon the criteria applicable upon a person, the requirement of supporting documents is determined.

Government/ Public Sector/ Statutory body employees and Applicants having Diplomatic/ Official Passport and applying for ordinary Passport while in service are required to provide a copy of prior intimation letter duly signed and sealed by his/her employer.

Following is the prior intimation letter format as per Annexure H prescribed by the Passport authorities of India. The format may undergo change from time to time. Please check the official website of Passport Seva maintained by Ministry of External Affairs, Government of India for the latest version of the format.

.....................................................................

ANNEXURE ‘H’

PRIOR INTIMATION (PI) LETTER FROM THE GOVERNMENT/PSU/STATUTORY BODY EMPLOYEE TO HIS/HER ADMINISTRATIVE OFFICE FOR SUBMISSION OF PASSPORT APPLICATION FOR HIMSELF/HERSELF (ON PLAIN PAPER)

                                                                                Place: ......................

                                                                                Date: ......................

[To be addressed to the Controlling/Administrative Authority with full postal address]

.....................................................................

......................................................................

.......................................................................

PIN: ...................

Tel: ………….................................................

Fax: ..............................................................

Email: ...........................................................

Subject: Prior Intimation for Submission of Passport Application.

Sir/Madam,

I hereby give prior intimation that I am applying for an ordinary Passport to Regional Passport Office, ......................

This is for your kind information and record.

                                                            Yours faithfully,

Employer Signature: ......................    Signature: .........................

                                                            Name: ...............................

Employer Office Seal: ...................    Date of Birth: ....................

                                                            Designation: ......................

                                                            Name of Office Where Working: ..................

                                                            Name of Organisation: ...........................

                                                            Address of Present Office: .....................

                                                            Residential Address: ..............................

Note: The Prior Intimation Letter (under this Annexure) shall be accepted by the Passport Authority for processing the passport application if the same bears the signature and seal of the employer of the applicant acknowledging its receipt.

Authority Letter for Submission of Passport Application Form

Authority letter is a letter from a person addressed to another person/organisation authorising someone else to do something on his behalf, as he is unable to attend to that on that particular date and time because of some other important work to be attended to.

Here, in this case, a passport applicant is authorising another person to submit his/her application form at the Passport office.

During the visit to the passport office, the representative must carry his original identity document bearing his/her photograph. This will be verified by the concerned official at Passport office during submission of application and authority letter. A copy of identity document should also be attached along with authority letter. Identity proofs viz. Driving license, social security card, taxation identity card, etc.

Please note the Authority letter can be given only in case of submission of passport application. However, on the date of appointment at Passport office for application and supporting documents verification, the applicant has to be personally present. He can not authorise anyone else for this purpose.

The format of the Authority letter is as follows. You may refer Passport office website for a specimen copy of such authority letter, if there is any prescribed format already.

FORMAT

Authority Letter

Date:.....................

To

The Passport Officer

..... Passport Office

(City name)

Dear Sir/Madam,

I am hereby authorizing Mr./Ms. ................. (Full name of the authorized representative) son/wife/daughter of ...….........., resident of ......…............., whose signature is attested below, to submit, on my behalf, my passport application form along with other original documents at the passport office.


Kind request to your goodself to accept my passport application form from the above mentioned authorized representative of mine.

Thanking you,

Yours faithfully,

  (signature)

(Name of the applicant)

Signature of authorized representative: ..................

Name of the authorized representative: ......................

Above name and signature verified by:

Signature of the applicant: .......................
Name of the applicant: .................................