Letter to EPF Office Provident Fund Claimed But Not Received

In case you have applied for withdrawal of your provident fund (PF) amount, but you have not received the money after waiting for several days, then you should lodge a complaint on this.

Depending upon the particular case, a complaint can be lodged either against the employer or the concerned EPF office.

(1) Complaint against Employer - if PF withdrawal/claim form is submitted with the Employer but they have not forwarded it to EPF office after completing necessary formalities;

(2) Against EPF officials - if PF claim form was submitted by Employer at EPF office but EPF office is taking too much time to process it.

The employee should at least wait for a month before proceeding to lodge complaint.

You can also register your grievance online at EPFiGMS portal developed by Employees' Provident Fund Organisation, Ministry of Labour and Employment, Government of India.

Please also note that now employee also has an option to submit PF claim form directly to the EPF office without going through the employer.

Template #1 - Complaint letter against Employer

Date: ...............

To

Office of the Addl. Central Provident Fund Commissioner, .......

(Zonal/Regional Office Full Address)

Sub.: Complaint regarding negligence by ex-employer in processing PF claim

Ref: UAN .................. PF Number ...............

Dear Sir,

I beg to state that I was an employee of (Name of the Company) during (date) to (date). Few days after resigning from the company, I had submitted my request for withdrawal of my provident fund with the said company. I had completed all the documentation and signing formalities and had handed over all the necessary documents to the company during my visit on (date).

It has been over ...days since then and I have not yet even got any acknowledgment number or receipt regarding the submission. I have also not received any acknowledgement email or sms from your EPF office. I had tried to check the online at EPF site and through Umang app but I could not find any information on the status of my PF withdrawal application.

It seems my application has not yet been forwarded to your office for processing. I have been trying to reach the company for an explanation, but they are avoiding the matter indirectly and putting me through unwanted inconvenience.

Therefore, I request your goodself to kindly instruct the company to take necessary action from their side in this matter and may your office be kind enough to process it without any more delays. Further, I request you that strict action be taken against the said company for such negligence and for causing harassment to ex-employees like me.

Thanking you in expectation that my complaint will be resolved at the earliest.

Sincerely,

signature

(Name of the Person)

Template #2 - Complaint letter against EPF office

Date: ............

To

Office of the Addl. Central Provident Fund Commissioner, .......

(Zonal/Regional Office Full Address)

Sub.: Complaint regarding delay in processing my PF claim

Ref: UAN .................. PF Number ...............

Dear Sir,

Respectfully, I would like to draw your kind attention to my grievance on the undesired delay caused in processing my application for withdrawal of provident fund by your EPF office.

With reference to the captioned UAN and PF number, I beg to state that I had submitted my PF claim form with all necessary documents with my ex-employer on (date). The concerned official at my ex-employer organisation has informed that they had submitted my PF claim form at your office on (date). Acknowledgement number for the same is .................

I was informed that it takes generally 15 days to process the claim and to transfer the money to my bank account. However, I regret to inform that it has been over 45 days since then, but my application status still shows pending and I have not received any money in my account.

For your kind information, to the best of my knowledge, my PF claim form was complete in all respects and all supporting documents were submitted along with it. Hence, I can not possibly comprehend the circumstances leading to such delay in processing.

Therefore, I kindly request your goodself to instruct the concerned official to take immediate action on this. I will be grateful to you for your help.

Thanking you in expectation that my grievance will be attended to soon.

Sincerely,

signature

(Name of the Person)

Copy To: Employees' Provident Fund Organisation (EPFO), 14, Bhikaiji Cama Place, Bhavishya Nidhi Bhawan, New Delhi-110066

EPF Joint Declaration Form by Member (Employee) & Employer

If an employee wants to correct his/her basic details in the records of Provident Fund (PF) account, then that employee and his employer are required to submit a joint request to the concerned EPFO field office by submitting a Joint Declaration Form. (Manual Application)

The basic details of the PF member (ie. the employee) that can be requested for correction are:

1) Name of the employee;

2) Father/ Husband Name;

3) PF / EPS Account No.;

4) Date of Birth (DD/MM/YYYY);

5) Date of joining (DD/MM/YYYY);

6) Date of leaving (DD/MM/YYYY).

If there are any other details that may be wrongly entered in the PF records, you can consult with your Employer or EPFO office, they will guide you to the appropriate procedure for rectifying the error.

In order to reduce paperwork and delay in processing the manual applications, EPFO has developed a Unified Portal where members can submit online requests to his/her employer at Member Interface in the Unified Portal for correction in the basic details. (Online Application)

The physical form to be submitted i.e. joint declaration form as prescribed by EPFO is provided hereunder. The format may change from time to time. Do check with the EPFO office or your employer before proceeding.

How to Download the form in word format (.doc) 
1) Go to the document: available here

2) At the top left - click on "File" option - then click on "Download" option - choose 'Microsoft Word (.docx)'

FORMAT

Joint Declaration by the Member and the Employer

Date: .... . .... . ....

To

The Regional P F Commissioner

..................................................... (Branch Office Name)

..................................................... (Complete Address)

Sub: Joint declaration by the member and the employer for correction of ..............
Ref: PF No. ............................, UAN ...........................

Dear Sir,

I, ..........(Name of the Employee)............. am / was an employee / ex-employee of ...........(Name of the Organization)......................., furnishing below herewith correct details with aforesaid establishment. My PF number is ........................ and UAN is .............................

Particulars	Correct	Wrong
Name
Father/ Husband Name
PF / EPS Account No.
Date of Birth (DD/MM/YYYY)
Date of joining (DD/MM/YYYY)
Date of leaving (DD/MM/YYYY)

I am also enclosing herewith self attested copy of ID proof (Any one of PAN card/ Voters’ Identity Card / Passport / Driving License / Aadhar Card) for your ready reference and verification purposes in support of the correct details as mentioned above.

Therefore, you are requested to make necessary changes in your records (if required) under intimation to me.

An early action in this regard will be highly appreciated.

Thanking you,

Yours faithfully,

Name & Signature of Applicant : .......................

Name of Authorized Signatory : .........................

Signature With Establishment Seal : ...................

Encl.: As Above