Letter of Sponsorship to University for Student Admission

A letter of sponsorship is a letter of assurance and promise by someone to pay the dues on behalf of a student in order to help him pursue his educational journey in a particular institution for a specific duration.

Such sponsorship may come from an individual or an organization, who is willing to sponsor the student for his educational purposes.

Following templates could be used for such purposes.
(Do refer the website/ office of the concerned educational institution to find out if they have any particular format of sponsorship letter which they  only accept.)

SPONSORSHIP LETTER FROM AN INDIVIDUAL

Not all times the sponsorship comes from an organization, sometimes the sponsorship may be done by an individual, who could be any of the known persons of the student, viz. a friend or a family member, or it could any other person of repute and wealth or otherwise, who is willing to bear the expenses on behalf of the student.

TEMPLATE

Date: .............................

(Name of the University)
(Complete Address)
(Telephone Number)

To Whom It May Concern

RE: Name of the Student: .............................

(Name of the Student) has been selected for admission to (University Name) for the curriculum - (Name of the Course) from (year) to (year). Reference to your letter no. ....... dated ...... to him.

Sponsor name: ..............

Sponsor’s relationship to the student: ..................

I hereby agree to pay all the expenses for the above-named student at the (University Name) for the said curriculum for the following expenses i.e. admission and tuition fee, textbooks cost, hostel room rent, food expenses, health center fee and health insurance charges. The sponsorship from my side will be for a period of ..years from (year) till (year).

Please note that this sponsorship will not be limited to only the above mentioned expenses and that I may sponsor other expenses as may be necessary in special circumstances.

Please send your invoices at the following address:
(Sponsor Name, Communication Address, Contact Number)

I understand you require some proofs to ensure that I will have sufficient financial resources to cover the expenses for this sponsorship. Hence, I have enclosed herewith my bank statement for the last three months for your kind perusal.

In case you need any further information from me or would like to clarify anything, please feel free to contact me as and when necessary.

Sincerely,

(signature)

(Name of the Sponsor)
(Residential/Communication Address)

(Telephone Number)
(Fax Number)
(Email id)

SPONSORSHIP LETTER FROM AN ORGANIZATION

The following is a sample letter of sponsorship, if the student's admission fee including tuition fees, books, room charges, food expenses and others are to be paid by an organization or a company / corporation or a firm etc.

Key things to remember:

1) The sponsorship letter must clearly specify as to what all expenses are being sponsored, viz. admission and tuition fee, food expenses, room rent, books to be bought, health center fee, health insurance, etc.

2) The sponsorship letter must be printed on the letterhead of the Company sponsoring it.

3) The sponsorship letter must be signed by the Authorized Signatory of the Company for such purposes, preferably by a Financial Officer. If needed, affix the official seal of the officer, beside the signature in the letter.

Some universities may be very strict on the above requirements. Do check their website or their office before finalizing and submitting the sponsorship letter to them.

TEMPLATE

Ref.: ............................
Date: ............................

(Name of the University)

(Complete Address)
(Telephone Number)

To Whomsoever It May Concern

RE: Name of the Student: .............................

(Name of the Student) has been selected for admission to (University Name) for the curriculum - (Name of the Course) from (year) to (year). Reference to your letter no. ....... dated ...... to him.

(Name of the Company) hereby agrees to pay all the expenses for the above-named student at the (University Name) for admission to the said curriculum.

Following are the details of sponsorship for your kind information:

(a) Expenses Heads Sponsored

While raising your invoice on our Company, please charge the following as necessary:

     - Admission/Tuition Fee
     - Room rent and food expenses

     - Charges for Textbooks
     - Health center fee
     - Health insurance premium fee

This sponsorship includes, but is not limited to, the above mentioned expenses only. On special requirements, our organization may agree, in writing, to sponsor any other contingent expenses.

(b) Period of Sponsorship

This sponsorship will cover the student beginning on (Date) and ending on (Date). We may extend it for further period, after communicating it in writing.

(c) Billing Address

Please direct all your invoices to the following address:

(Name of the Person)
(Designation/Title)
(Name of the Company)

(Communication Address)

(Telephone Number)
(Fax Number)
(Email Id)

We will notify you of any changes in the above, if needed, in writing.

In case, you have any queries regarding this, please do not hesitate to contact me.

Sincerely,

 (signature)

(Name of the Officer/Person)
(Designation/Title)

(Name of the Company)

(Complete Address)

(Contact Number)
(Email Id.)