Warning Letter format to Employee for Drinking Alcohol on Duty

Drinking on duty / intoxication at work is a major violation of one of the general terms of a company's policy for its employees. It would be a grave mistake to make it a habit of such silly things and getting caught at work in a drunken state.

The employer may take severe action against an employee for such behavior. But if the employee's performance is especially very good, then they may give you only warning initially. If after warning the employee still commits the mistake, no matter how productive or important he is for the organisation, they may terminate your service in the company.

Format of such warning letter to employee for intoxication at work is given hereunder for your reference.—

SAMPLE #1

(Drinking Alcohol on Duty)

Ref: ..................

Date: ................

To

(Name of the Employee)

(Designation)

(Department)

(Employee Code)

Sub.: Drinking Alcohol on Duty - Violation of Company Policy

Dear Mr. / Ms. (First Name of the Employee),

It has come to our attention that on (Date) and (Date) you were drinking alcohol on duty in the ........... area of the company. We have the cctv footage of this incident. You are well aware that no person is allowed to drink alcohol in the company premises.

You are in violation of Clause #..... of the Policy for Employee of the company, a copy of which was handed over to you during your joining time. As such, Management has taken a decision to suspend you from duty for .... days without pay.

You are advised to not to repeat such incidents in the future. Management will be forced to take necessary disciplinary action, if you continue to show such unacceptable acts, which may ultimately result in the termination of your employment.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

For (Name of the Company),

  (signature)

(Name of the Officer)

(Designation)

SAMPLE #2

(Being drunk at work)

Ref: ...............
Date: ..............

To
(Name of the Employee)
(Designation)
(Department)
(Employee Code)

Sub.: Drunk at work - serious violation of employee code of conduct

Dear Mr. / Ms. (First Name of the Employee),

It has been brought to our notice that on (Date) you were working under the influence of alcohol at the office. This is a violation of the Code of Conduct prescribed for employees by the company.

Such misconduct on your part not only shows your unprofessional approach towards work but also portrays your character as bad in the eyes of the company and its employees. Further, such drunken state at work of any employee adversely impacts the goodwill of the company.

As such you are hereby given a first and final warning not to repeat such incidents again in the future. If you continue to show such unethical behavior, it will result in the suspension or termination of your employment.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

For (Name of the Company),

  (signature)

(Name of the Officer)
(Designation)