Warning letter to Employee for not following Uniform Dress code

Dress codes could be different for different cadre of employees in an organisation or they could be the same for all. Following the dress code is the duty of each employee.

Failure to follow the dress code repeatedly may lead to disciplinary action against you like salary deduction, suspension from work or even termination of your job.

At first, the employer will warn you about your disobedience of the dress code and will give you a chance to start following the dress code every day.

Format of such warning letter to employee for not following the dress code of the organisation is given hereunder for your reference.—

SAMPLE

Ref: ..................

Date: .................

To

(Name of the Employee)

(Designation)

(Department)

(Employee Code)

Sub.: Regarding dress code - Violation of company's policy

Dear Mr. / Ms. (First Name of the Employee),

It has come to our attention that you have been ignoring the 'Dress Code' guidelines of our company. We noticed that on several days during the last month/week you were not wearing uniforms in the office premises during working hours.

You are well aware this is a clear violation of company's policy for employees. Such misconduct on your part may attract disciplinary action against you viz. deduction of salary or may adversely impact the evaluation process of your appraisal in the company or termination of your employment.

We hope that you will abide by the rules strictly and wear the uniform while on duty.

Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

For (Name of the Company),

   (signature)

(Name of the Officer)

(Designation)