Work & Job Experience Letter/Certificate Sample for Cashier

A cashier is a person who handles receipt and disbursement of money in an organisation viz. retail store, bank, business shop, hotel and restaurant, company, etc. He is responsible for maintaining the cash register(s). In a company, a cashier is generally responsible for disbursement of petty cash.

A cashier also moves forward in his career from one job to another and hence may be asked to produce an 'experience certificate' from his previous employer in order to get the new job.

Following are templates of such work experience certificate for cashier for your reference.

SAMPLE #1

(To be printed on the letterhead of the organisation)

EXPERIENCE CERTIFICATE

To Whom It May Concern

This is to certify that (Name of the Cashier), aged .... years, son / daughter / wife of (name of the person) had worked as a 'Cashier' in the finance department of our organisation i.e. (Name of the Organisation) from (date) till (date).

During her/his tenure as a cashier in our organisation, he/she was mainly responsible for maintenance of the cash registers accurately, collection and disbursement of cash or cheques to employees or other parties in relation to various transactions as and when required.

His/Her work performance and behavioral conduct was satisfactory.

This certificate is being issued at the request of (Name of the Cashier).

We wish her/him lots of success in her/his future endeavors.

 signature

(Name of the Boss)

(Designation)

(Organisation Seal/Stamp)

Dated ...........................

SAMPLE #2

(Experience letter for hotel cashier)

(To be printed on the letterhead of the organisation)

TO WHOMSOEVER IT MAY CONCERN

This is to certify that Mr./Ms. (Name of the Cashier), aged .... years, son / daughter / wife of (name of the person), was working with our hotel i.e. (name of the organisation) as a Cashier from (date) to (date).

During his/her employment term, he/she was responsible for the following:

1) Taking and inputting bookings of the customers in the system;

2) Collecting money in the form of cash or card or otherwise;

3) Checking and ensuring customers' ID proofs are collected;

4) Directing hotel staff to assist customers in luggage carriage and room services;

5) Taking customers' orders for food and any other room services;

6) Issue all kinds of receipts, refunds and credits as required;

7) Answering and resolving customer queries; and

8) Any other works as and when assigned.

We are happy to say that his/her behavioral conduct was good and his/her performance was satisfactory. He/She was completing the assignments timely in an efficient manner.

This is to declare and affirm that the above mentioned information are correct and based on the service records available in our organization.

 signature

(Name of the Boss/Superior Officer)

(Designation)

(Affix Hotel Seal/Stamp)

Date: ................

Place: ...............

Warning Letter to Employee for Poor Unsatisfactory Performance

As a manager you are vested with the responsibility to get the work done from your subordinates. If they do not perform as expected from them, then you will have to take action to address the situation in the best interest of the company.

Before taking against an employee for poor performance, it would be advisable for a superior officer to get to the root cause of the problem to find out whether the poor performance is caused because of the lack of ability of the subordinate employee or  because of the low motivation from the employer side.

If even after addressing the cause of the problem either by providing appropriate training to the employee for improvement in performance or by motivating the employee through higher pay or other modes, there is still no satisfactory improvement in his work then a warning letter may be issued to him in this regard.

Format of warning letter to employee for poor performance is given hereunder for your reference—

SAMPLE

Ref: ...................
Date: .................

To
(Name of the Employee)
(Designation)
(Department)
(Employee Code)

Sub.: Poor unsatisfactory performance at work

Dear Mr. / Ms. (First Name of the Employee),

We have been evaluating your performance at workplace for the last few weeks/months and we regret to note that it has been below minimum performance level that is expected from you.

You were provided with appropriate training initially and your superior has been giving due guidance to you at work. And, additionally considering your academic qualification, a consistent performance is desired from you, which you have been failing to show in your work.

Hence, consider this letter as the first warning in this matter. In the coming period, your performance will be closely monitored and if you continue to perform poorly at work, then the company will be forced to take necessary disciplinary action against you viz. deduction of salary, termination from work, etc.

We strongly advise you to be more proactive at work and give your full attention in completion of your assignments in a timely and effective manner. In case you are facing any troubles with work, do consult the issue with your superior without any hesitation.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

All the best to you! Do not let us down.

Sincerely,

   (signature)

(Name of the Officer)
(Designation)

Warning Letter to Employee for Not Following Procedures/ Rules

Every company has prescribed a certain set of procedures or instructions or rules or policies which the employees have to follow while performing their duties at work. It may be for the production of the goods or rendering of the services or simply some common ethics to be followed at the workplace.

It would be in the best interest of the employee to follow such procedures, failure of which may put him in trouble. If the employee finds it difficult to follow the procedures and wants to work in a different way, then he should consult about it with his superior.

Employer will initially issue a warning letter to the employee for not following the regular company procedures. If the employee continues to disobey, then he will be issued a final warning, failure to obey the same will result in disciplinary against him by the company.

Format of such warning letter to employee for not following company's procedures or policies is given hereunder for your reference.—

SAMPLE

Ref: ..................

Date: ................

To

(Name of the Employee)

(Designation)

(Department)

(Employee Code)

Sub.: Non Adherence to Procedures and Rules of the Company

Dear Mr. / Ms. (First Name of the Employee),

It has come to our attention that you have not been following the procedures and rules prescribed by the company for the employees to carry out their duties at the workplace. More specifically, you have been found in violation of Clause nos. ...., .... and ... of the Guidelines for Employees at Work handbook which was handed over to you earlier.

It is your primary responsibility to ensure that the instructions prescribed by the company are followed so that the final outcome as desired will be hampered in any respect.

Failure to implement such procedures will attract disciplinary action against you which may lead to deduction of salary or suspension from work or termination of your employment or any other appropriate action as decided by the management.

You are hereby strongly advised to follow the rules and procedures of the company strictly.

We look forward to seeing improvement in this regard.

For (Name of the Company),

   (signature)

(Name of the Officer)

(Designation)

How to Write a Warning Letter to Employee for Insubordination

Insubordination simply means refusal to obey orders. If an employee does not follow the orders or instructions given by his senior officer or boss or any other higher authority, the employer won't appreciate such misconduct.

Most of the time a warning message will be given to you in writing for such a misbehavior towards boss. But some companies may not be so tolerant and may fire you from job immediately if your misconduct was severe.

It would be in the best interest of the employee to simply follow the orders of the superior, but if the employee has any suggestions for working in a different way rather than the way ordered by the boss, he should discuss the same with his boss.

Format of such warning letter to employee for insubordination or misconduct is given hereunder for your reference.—

SAMPLE

Ref: ..................

Date: .................

To

(Name of the Employee)

(Designation)

(Department)

(Employee Code)

Sub.: Insubordination at Work - Violation of Employee Code of Conduct

Dear Mr. / Ms. (First Name of the Employee),

Your superior Mr. / Ms. ............ .............. has reported that you have been disobeying his/her orders/instructions on duty and also behaving badly during the working hours with your colleagues. Please note that any act of insubordination without valid/genuine reasons are strictly dealt with by the company.

A meeting has been scheduled between you, HR Head Mr./Ms. ............ and your superior Mr./Ms. ............ on (Date) at (Time am/pm) at the conference hall # ....... of the company. At which, you would explain yourself of this irresponsible conduct on your part with genuine reasons. After hearing the case, we will take further action in this regard.

Please note that if it is found that your act of insubordination was intentional without any valid reasons, then it may result in disciplinary action against you viz. penalty in terms of deduction from salary reduction suspension from work or termination from your employment or any other appropriate action as decided by the company.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

For (Name of the Company),

  (signature)

(Name of the Officer)

(Designation)

Warning Letter to Employee for Smoking in Office Premises

Smoking in the office premises is not only a sign of bad behavior or bad work ethics but also it is a major violation of policy for employees formulated by most companies who do not tolerate this kind of actions at work.

Smoking at work may result in monetary penalisation or get you fired from the job or the employer may take any other severe legal action as prescribed in their company policy.

Some employers may give just warning initially considering it's your first of such mistakes but if you continue to do it, you will have to face the consequences.

Format of such warning letter to employee for smoking in office premises is given hereunder for your reference.—

SAMPLE

Ref: .................

Date: ................

To

(Name of the Employee)

(Designation)

(Department)

(Employee Code)

Sub.: Smoking at work - Violation of code of conduct

Dear Mr. / Ms. (First Name of the Employee),

It has come to our attention that on (Date) you were found smoking tobacco in the .......... area of the company. As per the Code of Conduct for employees of the company, smoking tobacco is prohibited within the premises of the company.

We found your conduct to be unprofessional and against the ethics of work. Such an act is quite unacceptable to the company. Hence, you are strongly advised not to repeat such an act in the future.

As this is your first of such misconduct, the company is not taking any severe disciplinary action against you. If you do this again in the future, we will not tolerate the same and this may very well impact your performance appraisal and may result in penalisation by deduction in salary or suspension from work or termination of your employment.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

For (Name of the Company),

  (signature)

(Name of the Officer)

(Designation)

Warning Letter format to Employee for Drinking Alcohol on Duty

Drinking on duty / intoxication at work is a major violation of one of the general terms of a company's policy for its employees. It would be a grave mistake to make it a habit of such silly things and getting caught at work in a drunken state.

The employer may take severe action against an employee for such behavior. But if the employee's performance is especially very good, then they may give you only warning initially. If after warning the employee still commits the mistake, no matter how productive or important he is for the organisation, they may terminate your service in the company.

Format of such warning letter to employee for intoxication at work is given hereunder for your reference.—

SAMPLE #1

(Drinking Alcohol on Duty)

Ref: ..................

Date: ................

To

(Name of the Employee)

(Designation)

(Department)

(Employee Code)

Sub.: Drinking Alcohol on Duty - Violation of Company Policy

Dear Mr. / Ms. (First Name of the Employee),

It has come to our attention that on (Date) and (Date) you were drinking alcohol on duty in the ........... area of the company. We have the cctv footage of this incident. You are well aware that no person is allowed to drink alcohol in the company premises.

You are in violation of Clause #..... of the Policy for Employee of the company, a copy of which was handed over to you during your joining time. As such, Management has taken a decision to suspend you from duty for .... days without pay.

You are advised to not to repeat such incidents in the future. Management will be forced to take necessary disciplinary action, if you continue to show such unacceptable acts, which may ultimately result in the termination of your employment.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

For (Name of the Company),

  (signature)

(Name of the Officer)

(Designation)

SAMPLE #2

(Being drunk at work)

Ref: ...............
Date: ..............

To
(Name of the Employee)
(Designation)
(Department)
(Employee Code)

Sub.: Drunk at work - serious violation of employee code of conduct

Dear Mr. / Ms. (First Name of the Employee),

It has been brought to our notice that on (Date) you were working under the influence of alcohol at the office. This is a violation of the Code of Conduct prescribed for employees by the company.

Such misconduct on your part not only shows your unprofessional approach towards work but also portrays your character as bad in the eyes of the company and its employees. Further, such drunken state at work of any employee adversely impacts the goodwill of the company.

As such you are hereby given a first and final warning not to repeat such incidents again in the future. If you continue to show such unethical behavior, it will result in the suspension or termination of your employment.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

For (Name of the Company),

  (signature)

(Name of the Officer)
(Designation)

Warning letter to Employee for not following Uniform Dress code

Dress codes could be different for different cadre of employees in an organisation or they could be the same for all. Following the dress code is the duty of each employee.

Failure to follow the dress code repeatedly may lead to disciplinary action against you like salary deduction, suspension from work or even termination of your job.

At first, the employer will warn you about your disobedience of the dress code and will give you a chance to start following the dress code every day.

Format of such warning letter to employee for not following the dress code of the organisation is given hereunder for your reference.—

SAMPLE

Ref: ..................

Date: .................

To

(Name of the Employee)

(Designation)

(Department)

(Employee Code)

Sub.: Regarding dress code - Violation of company's policy

Dear Mr. / Ms. (First Name of the Employee),

It has come to our attention that you have been ignoring the 'Dress Code' guidelines of our company. We noticed that on several days during the last month/week you were not wearing uniforms in the office premises during working hours.

You are well aware this is a clear violation of company's policy for employees. Such misconduct on your part may attract disciplinary action against you viz. deduction of salary or may adversely impact the evaluation process of your appraisal in the company or termination of your employment.

We hope that you will abide by the rules strictly and wear the uniform while on duty.

Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

For (Name of the Company),

   (signature)

(Name of the Officer)

(Designation)

Warning Letter to Employee for Regular Late Coming to Office

Punctuality is one of the greatest traits of an employee. It not only shows your seriousness for work but also helps you in achieving the targeted assignments in a timely manner and puts a good record in the books of your employer, which will help you get promotions ultimately.

Being late to work once in a while is mostly a negligible mistake which your boss won't be bothered with. But if you make a habit out of it and start coming to late almost everyday then you may lose the job eventually.

Initially, a warning is issued to such an employee by his boss / manager in expectation that the employee would start becoming punctual at work. The employee should not ignore such warning.

Format of such warning letter to employee for late coming to work is given hereunder for your reference.—

SAMPLE

Ref: ..................

Date: .................

To

(Name of the Employee)

(Designation)

(Department)

(Employee Code)

Sub.: Regular Late Coming to Office - Violation of Company Policy

Dear Mr. / Ms. (First Name of the Employee),

We regret to note that for most of the days in the last few weeks you have been coming to office beyond the time prescribed for reporting to duty. We noticed these are major time gaps and not just a minor delay of few minutes.

You are well aware, such delayed reporting entails penalty as per the company's policy. Hence, your half-day salary will be deducted for the days of delays. Please note that such late-coming is considered quite adversely during the evaluation process of your appraisal or promotion in the company. We hope that you will abide by the rules to the letter.

You are further advised in your own interest to be punctual at work and not to repeat such late comings in the future. Please note the company will be forced to take necessary disciplinary action, if you continue to arrive late at work. This may even result in the termination of your employment.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

For (Name of the Company),

   (signature)

(Name of the Officer)

(Designation)

Warning Letter for Absence from Work without Permission

An employee can be absent from work or take leave from office only after seeking prior permission of his superior. Or in case there is any emergency, where he could not take prior permission, he should apply for leave after being absent from work.

If an employee has neither sought prior permission for leave nor has intimated genuine reasons of his absence from work, then it may lead to absconding from work. In which case, the employer can give a warning to the employee for such a violation of duty and expect reporting back to duty by certain date.

If the employee does not report back by that date, then the employment may be terminated at the discretion of the employer and further they may take legal action against you if they suffer any loss because of your absence or if you do not return the company properties remaining in your custody.

Format of such warning letter to employee for absenteeism from work is given hereunder for your reference.—

SAMPLE #1

(warning letter to employee for absence without permission)

Ref: ...............
Date: ..............

To
(Name of the Employee)
(Designation)
(Department)
(Employee Code)

Sub.: Absenteeism from work - Violation of Company Policy

Dear Mr. / Ms. (First Name of the Employee),

We regret to note that you were absent from work from (Date) to (Date) without taking any prior permission neither have you informed the causes of your absence during the leave. We understand that you have joined back to the office today.

Our company does not appreciate such unprofessional conduct from its employees. All employees are required to follow the working hours guidelines and leave application procedure before going on any leave.

You are hereby strongly advised not to repeat such incidents in the future. As this is your first mistake, we are not taking any severe disciplinary action against you and not deducting any amount your salary. In case of repetition of such incidents, the company will be forced to terminate your employment.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

For (Name of the Company),

  (signature)

(Name of the Superior Officer)
(Designation)

SAMPLE #2

(warning letter to employee for absconding from work/duty)

Ref: ...............

Date: ..............

To

(Name of the Employee)

(Designation)

(Department)

(Employee Code)

Sub.: Absconding from duty - Violation of employment contract

Dear Mr. / Ms. (First Name of the Employee),

It has come to our attention that you have been absent from work since (Date) without applying for leave to your superior. Such absenteeism for a long period is considered as "absconding from work", which is a very serious misconduct on the part of an employee as you may be well aware.

You are hereby given ...days time to report back to duty by ...p.m. on (Date). Failing which, your employment with the company will stand terminated. Further, a penalization of ...days salary will be deducted from your balance payment due from the company.

We understand you have some of the important documents and company properties with you. Do hand it over to your superior in case of termination from employment after the due date for reporting time given to you as mentioned above.

After termination from employment, you will be relieved from duties only after complete handover of work to your superior.

You are advised not to repeat such incidents in the future. This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

For (Name of the Company),

   (signature)

(Name of the Officer)

(Designation)

Warning letter to Employee for Theft/Stealing Company property

Stealing of company properties would be one of the biggest mistakes in life of an employee. Here are three major reasons for it:

1) The employee may go to jail if the employer lodges complaint with police. And if the news gets spread in media, then you can consider your career is over.

2) If the employer decides not to go to police, then they may charge heavy monetary penalty on the employee. They will not be giving any experience certificate for your work tenure. They may write to some of the top companies where you may apply for a job mentioning about the incident.

3) Even if you get a job in another organisation, there is always a chance that somebody who knows about your stealing incident might tell them about it, which may lead to termination of your job.

If the company property is of very low value, then the company may let the employee off the hook by just giving him a warning.

Format of such warning letter to employee for stealing company's property is given hereunder for your reference.—

SAMPLE #1

(Only warning, no termination of job)

Ref: ...............
Date: ..............

To
(Name of the Employee)
(Designation)
(Department)
(Employee Code)

Sub.: Theft of Office Utilities -  Violation of Code of Conduct

Dear Mr. / Ms. (First Name of the Employee),

It has come to our attention through cctv footage that caught you stealing some office utilities items from our branch office on (date). Though the items are of low value, we do not appreciate such action from your side. It is not only a shameful act but also very professionally unethical.

You are advised to not to repeat such incidents in the future. Management will be forced to take necessary disciplinary action, if you continue to show such unacceptable acts, which may ultimately result in the termination of your employment.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

Sincerely,

  (signature)

(Name of the Officer)
(Designation, Department)

SAMPLE #2

(Warning plus termination of job)

Ref: ................

Date: ...............

To

(Name of the Employee)

(Designation)

(Department)

(Employee Code)

Sub.: Stealing of Company Property - Violation of the Employee Code of Conduct

Dear Mr. / Ms. (First Name of the Employee),

You are aware that on (date) a laptop was reported stolen from Marketing Department of our Company. We have carried out the investigation process in this regard including checking of CCTV footage. The evidence clearly suggests you are to be held responsible for this theft.

You're hereby directed to produce the laptop by the end of the working hours i.e. 6:30pm of (Date) in the same condition as before. As per the Company policy, a monetary penalty of half-month's salary is to be deducted from your pending payments. Further, the event will be reported to the police.

We strongly suggest that you produce a written affidavit signed by you to the effect that you admit the stealing of the Company property and you will not repeat any such action in future. On production of such affidavit we might forgo the reporting of this event to the police. Please do not fail to take appropriate action as mentioned above by the given time i.e. by 6:30pm of (Date).

Further, please note that as per the Company policy, such acts by employees lead to termination of their employment. Hence, your employment with the Company is hereby terminated with immediate effect. Balance salary payment after adjustment of the penalization amount will be credited to your bank account. We hope you would not repeat such acts in future with your future employers.

This letter will be placed on your personnel employment file. Please acknowledge receipt of this letter by signing one copy of this letter as enclosed herewith.

For (Name of the Company),

  (signature)

(Name of the Officer)

(Designation)

Work Experience Letter or Certificate for School Teacher Format

Just like many other job profiles, many teachers do move on from one job to another in order to further their careers and to earn better pay scale.

Though this does not usually happen in public sector / govt schools' teachers, and more often it is the private schools' teachers who opt for such change in school where they teach.

While applying for and during the selection process for teachership in another school, the school authority may ask the teacher for an experience certificate from its previously employed school.

Following samples of experience certificate for school teacher can be used for your reference.—

FORMAT #1

(To be printed on the letterhead of the school)

EXPERIENCE CERTIFICATE

To Whom It May Concern

This is to certify that (Name of the Teacher), aged .... years, son / daughter / wife of (name of the person) had worked as a (Subject) Teacher / Assistant Teacher in our school i.e. (Name of the School) from (date) till (date).

During her/his tenure as a teacher in our school, his/her work performance and behavioral conduct was satisfactory.

This certificate is being issued at the request of (Name of the Teacher).

We wish her/him lots of success in her/his future endeavors.

signature

(Name of the Principal)

Principal

(Affix School Seal/Stamp)

FORMAT #2

(To be printed on the letterhead of the school)

TO WHOMSOEVER IT MAY CONCERN

This is to certify that Ms./Mr./Mrs. (Name of the Teacher), aged .... years, son / daughter / wife of (name of the person) had worked as a Teacher / Asst. Teacher in our school i.e. (Name of the School) from (date) till (date).

He/She was teaching to the students of Class .... to .... in the subjects namely, ...................., ..............., and ...............

On the basis of the feedback we have received from time to time, we believe she/he has profound knowledge in the subjects she/he teaches. She/He is also very hardworking, punctual, responsible and enthusiastic at work. She/He has good communication skills and shows high professionalism in her/his teaching.

During the tenure of his/her association with our school, we have found his/her behavioral conduct and performance to be very satisfactory.

This is to declare and affirm that the above mentioned information are correct and based on the service records available in our organization.

This certificate is being issued at the request of Ms./Mr./Mrs. .........................................

We wish her/him all the very best and success in her/his future endeavors.

signature

(Name of the Principal)

Principal

(Affix School Seal/Stamp)

Date: ................

Place: ...............

Format of Request Letter to Principal to Postpone Exam Date

Sometimes, due to inadvertent situation, a student (or the parents on behalf of the student) may apply to the Principal of the school to defer the exam only for that student to later date(s). Such situations arise especially when the student has to compulsorily spend his time on something due to the urgency, for which it becomes difficult to go to school on exam date.

Generally, it happens when the student is ill himself or any of his family member is seriously ill and he has to spend time at home/ hospital looking after the patient or if the date of wedding of a very close family member is on the same day of the wedding and likewise for many other reasons.

Hopefully, the following formats will be useful. Do necessary modifications as needed in your case.

FORMAT #1

(Letter from Student to Principal) (Reason - Mother is ill)

Date: ...................

To

The Principal

(Name of the School)

(Address, Phone No.)

Sub.: Request for postponement of my appearing in the ensuing examination

Respected Sir/Madam,

I am a student of ..th standard of your school. Our ensuing quarterly examination is scheduled to be held on ................... In this regard, I beg to state that my mother's health is in critical condition. I am the only child of my parents. I have to spend a lot of my time attending to the daily needs of my mother since she is mostly bedridden throughout the day, while my father is at work and since there is no one else presently available to do it.

I am sad to say that her condition is worsening and she might be needed to be taken to the hospital anytime, for which my presence is required at all times at the house.

Therefore, I will not be able to attend the ensuing quarterly examination on the scheduled dates. I kindly request you to grant me a postponement for this examination. Once the situation gets better, I will be in a position to go to school and attend the exam at any date as may be set forth by the school authority.

I would be grateful to you for your kind consideration in this regard.

Thanking you!

Yours sincerely,

signature

(Full Name of the Student)

Standard: ............
Roll Number: ............


.....................................................

FORMAT #2

(Letter from Parents to Principal) (Reason - child/student is ill)

Date: .............

To

The Principal

(School Name)

(Address)

(Tel. No.)

Sub.: Request for adjournment of half-yearly examination

Ref: Student Name: ..................., Class: ...th, Roll Number: ............

Respected Sir/Madam,

I am the father/mother of (Name of the Student), a ...th standard student of your school. I understand the half-yearly exam of ...th standard students is scheduled to be held from (date).

I have to inform you that (First Name of Student) is very sick presently. He/She has been strictly advised by the doctor for bed rest for the next few days. Hence, it seems he/she will not be able to attend the exam on scheduled dates.

Therefore, I have to kindly request your goodself to reschedule the exam date only for him/her to later date(s) after he/she resumes going to school.

Your kind consideration in this regard is appreciated.

Thanking you!

Sincerely,

signature

(Name of the Father/Mother)


.............................................................


Other Reasons

1) Natural Calamities viz. Flood, Cyclone, etc.

We are the parents of the undersigned students. We beg to state that, and as you are well aware, our locality has been greatly affected by the recent cyclone. The school was also closed for several days for this purpose, which affected the scheduled completion of some of the chapters of the papers in class.

We understand the quarterly examination is scheduled to begin from (date). You would appreciate the students' studies have been distracted by the cyclone and during the days the school was closed.

Therefore, we would like to kindly request your goodself to postpone the exam to a later date. This would not only help the school to complete the pending chapters of the papers in class but would also help the students prepare well for the exam.

Thanking you for your kind consideration in this regard!


2) Wedding of any family member.

I am a student of ..th standard, having roll number ................ The monthly exam for us is scheduled to be held from ............. onwards. I would like to inform you that my elder sister's marriage is on ..........

Therefore, I would be unable to attend the exam on that date for .........subject. However, I would try to appear the exam for the rest of the subjects/ papers.

A wedding invitation card is annexed herewith for your kind perusal.

Therefore, kind request to your goodself to allow me to appear the exam for that paper on any day at a later date.

3) Death of any family member/ relative.

I am a student of ..th standard (roll no. ...............). I am sorry to inform you that my grandmother passed away yesterday night due to heart attack.

The half-yearly exam for us is scheduled to be held from tomorrow onwards. I will not be able to attend the exams for the papers on (date) and (date) as I will be busy attending funeral activities and other rituals.

Therefore, I humbly request you to kindly postpone my exam for the said two papers on any later dates. I will be grateful for your kind consideration.

Format of Notice of Adjourned Annual General Meeting (AGM)

A company can adjourn its upcoming Annual General Meeting of the members/ shareholders of the company after obtaining approval of the Registrar of Companies.

In accordance with the 3rd proviso of sub-section (1) of section 96 of the Companies Act, 2013, the Registrar may, for any special reason, extend the time within which any annual general meeting, other than the first annual general meeting, shall be held, by a period not exceeding three months.

FORMAT

............................................................................ LIMITED
CIN: ............................................

Regd. Office: ......................................

Tel.: ......................., Fax: ...................., Email: ............., Website: ....................

NOTICE OF THE ADJOURNED ANNUAL GENERAL MEETING

NOTICE IS HEREBY GIVEN that the ...th Annual General Meeting of ............................... Limited, adjourned sine die from ...date... will be held on ......day, the ...th day of ...month..., 20XX at ...:...a.m./p.m. at the Registered Office of the Company at ........................................., to transact the following business:

Ordinary Businesses:

1. ......................................................................................;

2. ......................................................................................;

3. .......................................................................................

Special Businesses:

4. ......................................................................................;

5. ......................................................................................;

                                              By order of the Board
                                                   Sd/-

                                              (Name)

                                              (Designation)

                                              (DIN/ Memb. No.)

Dated: .................

NOTE REGARDING ADJOURNED ANNUAL GENERAL MEETING:

............................................................................................................................
............................................................................................................................

OTHER NOTES:

.................................................................................................................................
.................................................................................................................................
.................................................................................................................................

EXPLANATORY STATEMENTS

(pursuant to section 102 of the Companies Act, 2013)

Item No. ...
........................................................................................
........................................................................................

Item No. ...
........................................................................................
........................................................................................


                                              By order of the Board of Director
                                                   Sd/-
                                              (Name)
                                              (Designation)
                                              (DIN/ Memb. No.)
Dated: .................

ROUTE MAP TO THE AGM VENUE

...................................................................

ATTENDANCE SLIP

...................................................................

Form No. MGT-11

PROXY FORM

...................................................................

Affidavit Format for New Electricity Connection

While applying for new electricity connection, the applicant has to submit to the Electricity Company / Board, an Affidavit along with application form and other supporting documents viz. applicant's proof of identity & address, proof of occupancy (purchase deed / rent agreement with noc from landlord), passport photograph, etc.

An affidavit has to be signed by the applicant in the presence of two witnesses who shall sign too, and has to be attested by a Notary Public before submitting it to the Electricity Company.

Either prepare the affidavit in a format prescribed by the Electricity Company or take the help of an advocate for this, otherwise you may refer the below template.


FORMAT

AFFIDAVIT

I, (Name of the Person), age ... years, son / daughter of (Father's Name), resident of (address) do hereby solemnly affirm and declare as under:

1. that I am the legal occupant of premises at (address), bearing property registration no. ............... for which a new electricity connection has been required in the capacity as the tenant/ owner on the basis of the documents of legal occupancy of the premises;

2. that the Competent Authority of (Name of the Electricity Company) vide letter no. ................ dated .................. has sanctioned a new connection in the said premises and sanctioned a load of ........... KW/KVA;

3. that I undertake to pay the dues, if any, found outstanding against any Electricity connection earlier obtained for the said premises;

4. that I agree to abide by the terms and conditions mentioned in the application form for electricity connection;

5. that the electricity connection sanctioned in the said premises in my name for using electricity for my building for residential / commercial purposes shall be used for the same purpose as sanctioned;

6. that the electricity connection shall not confer any legal right of regularization of my premises including its land use;

7. that in case of electricity is to be used for a licensable trade, I shall obtain N.O.C. / License from the Competent Authority as may be required;

8. that I undertake to abide by the Electricity Act, 2003 and relevant electricity laws of the State of .................. as may be applicable for this connection from time to time;

9. that (Name of the Electricity Company) shall be at liberty to disconnect, without prior notice, the electricity supply including disconnection of electricity of my other premises, and may may take all possible action as per law for recovery of dues including penalties or additional charges, under the following circumstances:
(i) failure on my part to pay the electricity bills on time by the due date or extended due date;
(ii) failure on my part to abide Electricity laws of the country applicable as applicable for my electricity connection;
(iii) the electricity connection is found to be used for any purpose other than for which it has been sanctioned; and
(iv) violation of the terms and conditions mentioned in the application form for electricity connection.

signature

DEPONENT

VERIFICATION

I, (Name), age ......years, s/o (Name), resident of (address) do hereby confirm that the statements made in the above affidavit are true and correct to the best of my knowledge and belief and nothing has been concealed therefrom.

signature

DEPONENT

WITNESSES

1.
     signature
Name: .......................
Address: ...........................

2.
     signature
Name: .......................
Address: ...........................

NOC Letter Format for Change of Name in Electricity Bill

The No Objection Certificate (NOC), from the Landlord/ Owner/ Occupant/ Previous Registered Consumer of the premises where electricity connection is given, has to be submitted to the Electricity Board / Company while making an application for change of name for the electricity connection.

Following template of NOC for change of name in Electricity Connection can be referred.

FORMAT

Date: ....................

TO WHOMSOEVER IT MAY CONCERN

I, (Name), son/ daughter/ wife of (Name), aged ...years, residing at (full address), do hereby solemnly affirm and declare as under:

1) that I am the present registered consumer of (Name of the Electricity Board / Company) having Consumer Number ...................... and Billing Unit ........ for the (address);

2) that I do hereby convey, on my own free will and wish, my consent and grant No Objection for accepting the request for Change of Name for the said Consumer Number in favour of (Name of the Person), son/ daughter/ wife of (Name), aged ...years, residing at (address);

3) that I shall not hold (Name of the Electricity Board / Company) liable for any dispute or claim pertaining to Change of Name in favour of (Name of the Person);

4) that the said Change of Name is solely for the purpose of changing the name of electric connection and not for any other purpose;

5) that I have enclosed a self attested copy of my Aadhar / Passport / Driving License as a proof of  my identification for your kind records; and

6) that the above mentioned statements are true and correct to the best of my knowledge and that I have not concealed any information in this regard.

Yours faithfully,

.............signature..............

(Name of the Landlord/ Owner/ Occupant/ Previous Registered Consumer)

Encl: As above

Format of Net Worth Certificate by a Chartered Accountant (CA)

A net worth certificate of a company from a practicing Chartered Accountant may be asked on different occasions depending on the circumstances.

While there might be already some prescribed format in which the certificate maybe asked for, a Chartered Accountant can provide the certificate in the way he deems fit by following necessary provisions under the law.

Net worth is to be calculated as per the audited financials for the previous financial year.

(On the letterhead of practicing Chartered Accountant, the certificate must be printed.)

SAMPLE #1

(simple template) - modify it suitably

Net-worth Certificate

This is to certify that the Net worth of ........................................... Pvt. Ltd. (CIN: ...............................) as on dd.mm.yyyy as per the statement of computation given hereunder is Rs. .................... (Rupees ......................................... only).

Particulars	Amount (in Rs.)
Paid up Capital	***
Add: Reserve & Surplus	***
Less: Accumulated losses, if any	***
Less: Miscellaneous Expenditure	***
Net worth	***

Book Value per share: Rs. .........................................

(Total Net worth / Total number of outstanding shares)

It is further certified that the computation of net worth based on my/ our scrutiny of the audited books of accounts, records and documents is true and correct to the best of my/our knowledge and as per the information provided to us by the company is to my/our satisfaction.

Place: .................

Date: ..................

For (Name of CA Firm),

  signature 

(Name of Partner)

Chartered Accountant

Memb. No.: .................

...........................................................................

SAMPLE #2

(lengthy template) - modify it suitably

Net worth Certificate

This is to certify that the Networth of .......Name of the Company........ as per the statement of computation of even date annexed to this certificate is Rs. .................... (Rupees ......................................... only).

This is to certify that the above mentioned information is true to the best of my knowledge and belief, according to the books and documents produced before me for verification.

signature

Chartered Accountant

Memb. No.: ..................

Place: ............................

Date: .............................

Annexure

COMPUTATION OF NET WORTH

(as on dd/mm/yyyy)

Sl. No.	Particulars	Amount (INR)
i.	Paid up capital	***
ii.	Free Reserves	***
iii.	Sub-total (i + ii)	*****
	Less:
iv.	Accumulated Losses	***
v.	Receivables (more than 6 months old)	***
vi.	Preliminary and Preoperative expenses not written off	***
vii.	Miscellaneous Expenditures	***
viii.	Sub-total (iv + v + vi + vii)	*****
	Net worth (iii - viii)	****

Book Value per share Total Net worth / Total number of outstanding shares

Rs. ………..