Transfer of RTI Application under Section 6(3) of RTI Act, 2005

When an RTI application is received by a  Public Information Officer (PIO) or Central Assistant Public Information Officer (CAPIO), sometimes the PIO or CAPIO might not have the information available with him or he might need some clarification from the Central Public Information Officer (CPIO) before going ahead or he may forward the application to the appropriate CPIO for providing the information to the citizen directly.

Following format can be used by such CAPIOs to write a letter to CPIO or they may follow the format specified by their department, if any, for transfer of application. You may cut short the following letter format as it may seem appropriate to you.

FORMAT

(Print the letter in official letter head)

Ref. no.: ...................

Date: ........................

To

(Name of the CPIO)

CPIO, (Designation)

(Department Name)

Office of ................

(Full Office Address)

(Phone no., Email)

Sub.: Transfer of application of an RTI applicant under section 6(3) of RTI Act 2005

Ref: RTI Application No. ................... dated .......................

Dear Sir/Madam,

The undersigned had received on (date) an RTI application by letter no. .............. dated ............... from (name of the RTI applicant). The information sought by the applicant does not pertain to our department and hence the information is not available with us. Therefore, I am forwarding the application to you, as per section 6(3) of the RTI Act 2005, for providing the requested information directly to the applicant or for any further necessary action as may be appropriate.

In case the requested information does not pertain to your department or does not fall under your jurisdiction, the application may kindly be further transferred to the appropriate information officer directly under intimation to the applicant.

The payment of appropriate application fees by the applicant has been made in Indian Postal Order No. .......... which is enclosed herewith. Further fees, as may be necessary, can be sought from the applicant directly.

Yours faithfully,

signature

(Name of the CAPIO)

CAPIO and (Designation)

(Affix Official Seal)

Enclosures:

(1) Original copy of RTI application no. .............

(2) Indian Postal Order No. ............ towards fees.

Copy to:

(Name of the RTI Applicant), (Full Address)

Please note that the information requested by you is likely to be available with the CPIO addressed to in this letter. You may contact the said CPIO for any further clarification or information regarding your application.

Transposition of Shares - Application Letter to Company format

The word Transpose, as per Oxford Dictionaries, means 'Cause two or more things to exchange places' or 'Transfer to a different place or context'. Transposition of shares means change of order in which names of joint holders appear in a share certificate or in a demat account.

For example: If Mr. Harry and Ms. Emma are holding 10 shares in Qwert Pvt Ltd, and in their share certificate Mr. Harry's name is mentioned first and Ms. Emma's name is mentioned under it, then Mr. Harry is called the first holder and Ms. Emma is called the second or joint holder. If they want to change this order and make Ms. Emma the first holder and Mr. Harry the second holder, they have to request to the company or their Registrar & Share Transfer Agent (RTA) or the stock trading company where demat account is held.

How to apply for change: At first, it'd be advisable that you contact the company/ RTA/ stock trading company to find out the documents required for this and if they accept requests only in specific format, then you can check with them for such specific forms. You can find their address, to where all the documents have to be sent, on their official website.

Or else you can write a letter with all the necessary details and enclose the required documents along with it and send to the company for doing the needful. Following format could be useful.

SAMPLE #1

(In case shares held in Physical certificate)

Date: .................

From

(Name of the Shareholders)

(Address, Phone Nos.)

To

(Name of the Company / RTA)

(Address, Phone No.)

Sub.: Application for Transposition of shares

Dear Sir/Madam,

We, the undersigned, are currently holding the following securities in the (name of the company).

(1) Folio no.: ................

(2) No. of securities: ..................

(3) Type of securities: ....................

(4) No. of share certificates: ...............

We kindly request you to transpose our holdings in the following order in the register of members of the company.

1st holder: (name of the shareholder)

2nd holder: (name of the shareholder)

Original share certificates are enclosed herewith. The fresh share certificates may kindly be sent to our registered address.

Kindly do the needful and oblige. Please communicate once it is done.

Thanking you!

Yours faithfully,

signature

(Name of the First Holder)

signature

(Name of the Second Holder)

SAMPLE #2

(In case of transposition of physical shares as per order of joint holders' names in Demat account and demating request)

Date: ...................

From

(Name of the Shareholders)

(Address, Phone Nos.)

To

(Name of the Stock Trading Company)

(Address, Phone no.)

Sub.: Request for Transposition of Shares

Dear Sir/Madam,

We are having a demat and trading account in your company. We wish to have our following shareholdings transposed in the order in which we have an account with you. Kindly note the following information:

(1) DP Id: ....................

(2) Client Id: ...............

(3) Company unit: (Name of the Company)

(4) No. of shares: ...................

(5) Type of shares: .................

(6) No. of share certificates: ..................

The original share certificates along with the Dematerialization Request Form for demating of the above mentioned shares are enclosed herewith.

Kindly do the needful and communicate once it is updated.

Thanking you!

Yours faithfully,

signature

(Name of the First Holder)

signature

(Name of the Second Holder)

Letter of Undertaking for Issue of Duplicate Dividend Warrant

When a shareholder applies to the company for issue of duplicate dividend warrant as he has lost/misplaced the original dividend warrant or if it's stolen, then the company may ask some documents from him in support of this viz. police FIR copy, affidavit / indemnity bond, undertaking letter, photocopy of original warrant, identity and address proof of shareholder, etc.

In a letter of undertaking, the shareholder undertakes to pay the company in future all expenses or losses suffered by the company or make good the claims in connection with the duplicate dividend warrant issued to him.

For example: (1) Suppose someone else finds and encashes the original dividend warrant, then the company suffers loss for the same transaction. (2) Suppose the shareholder is lying about losing the original dividend warrant and encashes it later on. In all these cases, the company upon knowing about this will ask the shareholder to pay back the additional amount paid to him.

Following format of letter of undertaking could be useful. The letter can be addressed to either the Board of Directors or Company Secretary or Secretarial Department of the Company. Please contact the company and clarify the procedure before going ahead.

FORMAT

(Letter of Undertaking)

From:

(Name of the Shareholder)

(Address, Phone no.)

To:

The Company Secretary / The Board of Directors

(Name of the Company)

(Address, Phone no.)

Sub.: Issue of Duplicate Dividend Warrant

Ref: Folio no. / DP Id. ........................

Dear Sir/Madam,

I/We, (name of the shareholder(s)), residing at (address), am/are currently a shareholder of your esteemed company. My shareholding details are as follows:-

(1) Folio No. ........ / DP id. .......... and Client id. .............
(2) No. of shares: ......
(3) Face value: ..... each
(4) Distinctive nos.: from ... to ...
(5) Type of shares: .............

I/We understand dividend warrants were issued to me for the Financial Year 20..-.. with respect to the above mentioned shares. But unfortunately, I have not received the same yet / the said dividend warrants have been misplaced/lost somewhere during transit. Hence, I/We have not been able to encash the said dividend warrants.


Therefore, I hereby kindly request you to issue duplicate dividend warrants to me for the said financial year 20..-.. for my shareholding. In consideration of the company accepting my request and issuing the said duplicate dividend warrants in lieu of the lost/misplaced original dividend warrants, I/we shall indemnify the company for claim which may be made by any other person holding the original dividend warrant or claiming the payment due thereunder and towards all losses and expenses incurred by the company in consequence of such duplicate dividend warrant being issued to me/us.

Further, I/We undertake to have the said original Dividend Warrants delivered to the Company at our costs if the same is found or received by me/us at any time in future.

Kind request to do the needful at the earliest.

Thanking you!

Yours faithfully,

signature

(Name of the Shareholder)

Witnesses:

  signature                              signature
(Name of the Witness)         (Name of the Witness)
(Address of the Witness)     (Address of the Witness)

Date: .....................

Place: ....................

Minor to Major Change of Status Letter for Mutual Fund (Sample)

A mutual fund unit holder could be a person of minority age. In India, age of minority is considered to be under 18 years of age. For handling the property of the minor, one or more guardian is appointed by the court of law. In case of mutual fund, the guardian name is added in case of minor aged unit holders.

After attaining the age of majority, the minor or the guardian could apply to the mutual fund company for removal of name of the guardian from their register and update the age status of the unit holder from minor to major.

Where to apply for change: You could visit the branch office of the mutual fund company to collect the application form available with them and submit there or you can download the application form from their website and submit at/send to the branch. The application form is to be duly filled in and signed. Copies of documentary proofs proving age of majority should also be provided.

Some mutual fund companies may also accept change requests in written letters. Following format could be useful in such cases.

FORMAT

Date: ...................

From

(Name of the Mutual Fund unit-holder)

(Address, Phone No., Email id)

To

The Manager

(Mutual Fund Company Name)

(Branch Name, Address)

(Phone No.)

Sub.: Application for change of status from minor to major

Ref: Mutual Fund Account Number ....................................

Dear Sir/Madam,

I am currently a mutual fund unit-holder of your organization. My holding details are as follows.

Folio No. ...................

Registered holder name: .................. Date of Birth: ...................... PAN: ....................

Guardian name: .........................

The investments in the account was made when I was of the age of minority / The investments in the account were transferred to me as I was the nominee to my parents holdings, I was a minor then. I am now of the age of majority. I have attained the age of 18 years on (date). Hence, I would like the age status of my mutual fund account with you be changed from minor to major. I would also request for the removal of guardian name i.e. (name of guardian), from my account as it is not necessary anymore.

Also, kindly update my personal details as per the KYC form and my banking details as per the bank verification form, which are enclosed herewith.

Enclosed herewith the following documents in support of my request:

(1) KYC acknowledgement form duly self attested.

(2) Copy of Age proof (birth certificate, matric certificate, driving license, etc)

(3) Identity and address proof copies (PAN card, Aadhar card, etc)

(4) Specimen Signature in blank paper.

(5) Bank verification form for updation of bank details.

(6) Cancelled cheque or bank passbook photocopy.

Kindly do the needful and oblige. Please communicate once the status is updated.

Thanking you,

Yours faithfully,

signature

(Name of the Mutual Fund unit-holder)

Encl.: As above

............................................................................................

Bank Verification Form Template

TO WHOMSOEVER IT MAY CONCERN

(Name of the Person), resident of (full address), date of birth: ..............., phone no. .............., who is holding an account in our bank as per the following details:

Account holder's full name: ....................

Bank name: ......................

Branch name: ...................

Address: ...........................

Account number: .............

Type of account: Savings/Current

IFSC: ...............................

MICR: .............................

Signature: ........................

Name: ..............................

Attested by: (Bank Official Details)

Signature: .........................

Name: .......................

Designation: .................

Employee number: ..................

(Branch seal)

This verification form is provided as per the request of the (Name of the Person) for submitting to the mutual fund company for change of status from minor to major.

Date: .............

Place: .............

Cancellation Letter for Credit Card Auto Debit Instruction Sample

A bank activates the auto pay facility for credit card only after receiving written request from a customer. Once the bank activate auto debit option, then at any point of time later the customer can also request for deactivation of the auto debit facility in case he/she so wishes for due to any reasons whatsoever.

How to apply for cancellation: Customer can visit the bank's branch to collect the application form for it and submit it there. Some of the banks are providing the application form for it on their website, please download it, print it, fill in the details and submit it at the bank's branch office or send it by post to the address given in the form.

Some banks may accept the cancellation request through a written letter duly signed by the customer. Following template could be used, which has all necessary details. Submit it at the bank.

FORMAT

Date: .........................

From

(Name of the Credit Card holder)

(Full Address)

(Mobile No.)

(Email Id)

To

The Manager

(Name of the Bank)

(Name of the Branch)

(Branch Address)

Sub.: Request for cancellation/deactivation of auto debit instruction on credit card

Dear Sir/Madam,

I am a holder of credit card of (bank name). Currently, as per my earlier request, auto debit facility is active in my credit card. I hereby request you to kindly cancel the auto debit facility opted for total amount due / minimum amount due in the credit card.

Kindly note my credit card details as follows:

Credit card number: .................................

Savings / current account linked for auto debit: ....................................

I agree to pay subsequent credit card bills before the due date of payment through any other modes of payment made available by your bank.

I agree to oblige by the terms and conditions in this regard. Necessary charges for this may kindly be debited from the savings / current account linked with my credit card.

Kindly do the needful and communicate once done.

Yours faithfully,

signature

(Name of the Credit Card holder)

Request Letter for Activation of Auto (Direct) Debit in Credit Card

Auto Debit facility is provided by the bank for making payment of bills, securities and other payments on behalf of its customers to other parties automatically on scheduled due dates. Auto-debit facility is also provided on credit cards wherein customer's savings or current account is debited towards credit card's payment due amount.

A customer has to specifically opt for this Auto debit facility then only the bank will enable the auto debit function from the customer's account, otherwise bank will not activate on its own. Customers can visit the bank's branch office to submit the form or can download the application form from the bank's website or some banks even accept written application letters.

(Following format can be used. Delete whichever is not applicable.)

FORMAT

Date: .........................

From

(Credit card holder name)

(Full address)

(Phone no.)

To

The Manager

(Bank Name)

(Branch Name)

(Branch Address)

Sub.: Application for activation of auto debit facility in my credit card

Dear Sir/Madam,

I, (name of the credit card holder), am a holder of credit card of your esteemed bank. My credit card number is ...................................... I hereby kindly request you to activate auto debit facility in the said credit card as per the details given below.

I give my consent and unconditionally authorize (bank name) to debit my savings / current account bearing number .............................. on payment due date towards payment of total amount due / minimum amount due as indicated in the credit card monthly statements.


I agree that if my account does not have sufficient funds on the payment due date, then the bank can debit additional applicable charges as required as per credit card terms and conditions of the bank.

I understand and acknowledge that this audit debit instruction can not be withdrawn without my written notice to the bank.

I declare that the information given herein above is true and correct to the best of my knowledge. I will not hold the ......bank responsible for any incorrectness or incompleteness of information provided here in this letter.

Kindly do the needful and oblige.

Thanking you!

Yours faithfully,

signature

(Name of the Credit Card holder)

Request Letter for Transmission of Mutual Fund Units (Samples)

Transmission is the transfer of legal rights on something from a person to another person(s). Transmission is done by operation of law rather than direct interference by the transferor as in most cases when the transfer happens the transferor is already deceased at that time.

Following samples could be useful for transmission request for mutual fund units. Letter is to be addressed to either the Mutual Fund company itself or its AMC - Asset Management Company if the Mutual Fund units are managed by any AMC.


SAMPLE #1

Letter from Nominees/Legal Heirs in case of Death of Sole /All unit-holders for Transmission of Mutual Fund units

Date: .....................

To
(Name of the Asset Management Company)
(Unit: Name of the Mutual Fund Company)

(Full Address, Tel. No., Email)

Sub.: Request for transmission of mutual fund units

Dear Sir/Madam,

I/We, .....................(name of nominees/heirs), would hereby like to bring to your attention that the following mutual fund units are currently being held in the name of (name of the sole or all joint holders who died), who sadly passed away on (date). The death certificate of the deceased is enclosed herewith.

Sl. No.  |  Mutual Fund Scheme Name  |  Folio No.  |  No. of Units
 1.
 2.

(in case of nominee) As you will notice from your records that I/We am/are the registered nominee for the above mentioned units. My/Our identity and address proofs are enclosed herewith for your verification.

or

(in case of legal heir) I/We am/are the legal heirs of the deceased whose mutual fund units holding details are provided above. Copy of Will / Succession certificate is enclosed herewith for your reference.

My/Our personal and banking details are as follows. Kindly update it in your records.

S.No. | Claimant Name | Address | Phone | Email | Banking | PAN | Relationship with Deceased
  1.
  2.

Therefore, I/we request you to kindly transmit the said mutual fund units in my/our name.

Kindly do the needful and communicate accordingly.

Thanking you,
Yours faithfully,

signature
(Name of the Nominee/Legal Heir)

Enclosures:
(1) Copy of Death Certificate duly attested by Notary Public.
(2) Copy of Will / Succession Certificate duly attested by Notary Public.
(3) KYC documents - identity and address proofs of nominees/ heirs.
(4) Bank mandate form with signature verification from banker of nominees / heirs.
(5) Indemnity bond and individual affidavits from legal heirs.

SAMPLE #2

Letter from 2nd and/or 3rd unit-holders (surviving unit-holder) in case of Death of 1st unit-holder for Transmission of Mutual Fund units and if his Nominee not registered

Date: .......................

To
(Name of the Mutual Fund company)
(Address)
(Tel. No.)

Sub.: Transmission of Mutual Fund units

Dear Sir,

I/We, ............................ (name of the surviving unit-holders), hereby would like to inform you that the following mutual fund units are currently held by .....................(name of the deceased unit-holder) and us jointly in our names. Sadly, ................ (name of the deceased unit-holder) has expired on (date).

[Mutual Fund Units Details - scheme name, number of units, folio no.]

I/We, therefore, would kindly request you to transmit the units in my/our favor. My/Our identity and address proofs are enclosed herewith along with other required documents including death certificate copy and bank mandate form.

Kindly do the needful and intimate us once done please.

Thanking you,
Yours faithfully,

signature
(Name of the surviving unit holder)

Enclosures:
(1) Original death certificate / copy of death certificate duly attested by gazetted officer or notary.
(2) Identity and address proofs of surviving unit-holders.
(3) Bank mandate form duly filled in and attested by banker.

SAMPLE #3

Letter from Legal Guardian of Nominee in case of Death of Sole unit-holder / Joint unit-holders for Transmission of Mutual Fund units, if Nominee is a minor

Date: ........................

To
(Name of the Mutual Fund company)
(Address, Tel. No.)

Sub.: Request for transmission of mutual fund units

Dear Sir,

I, ............... (name of the legal guardian), is the legal guardian of (minor name) who is a minor now. (Minor name) is the registered nominee for the following mentioned mutual fund units which is currently in the name of (deceased person's name). I have to sadly inform you that (deceased person's name) has passed away on (date).

[Mutual Fund Units Details - scheme name, number of units, folio no.]

Therefore, it is kindly requested that the said units be transmitted in the name of (minor name), under my guardianship.

All the required documents are enclosed herewith. If there is any more information or documents are required, then let me know by letter/email or over the phone reachable at .................

Kindly do the needful and oblige.

Thanking you,
Yours faithfully,

signature
(Name of the Legal Guardian)

Enclosures:
(1) Death certificate of the deceased unitholder, duly notarized.
(2) Identity and address proofs of nominee and guardian.
(3) Bank mandate details of nominee and guardian in the form attested by banker.
(4) Minor nominee's date of birth proof copy duly notarized.
(5) Legal guardianship proof - court order copy duly notarized.