Format of Intimation Letter to Stock Exchanges regarding AGM

In accordance with the provisions of the Companies Act, 2013 and various regulations under the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (SEBI LODR), listed entities are required to intimate the stock exchanges, where they are listed, and other important parties about the details of the ensuing Annual General Meeting, Book Closure ie. Closure of Register of Members and Share Transfer Books and fixation of cutoff date for e-voting, and period of remote e-voting.

A template of such intimation letter to stock exchanges is given hereunder for your reference.


SAMPLE (modify it suitably as per law)

(Print it on the letterhead of the Company)

Ref: ........................

Date: ......................

To

National Stock Exchange of India Limited (NSE)

"Exchange Plaza", Bandra Kurla Complex

Bandra (E), Mumbai – 400051

Department of Corporate Services

Bombay Stock Exchange Limited (BSE)

P.J. Towers, Dalal Street,

Fort, Mumbai – 400001

Company's Scrip Symbol (NSE): .................

Company's Scrip Code (BSE): .....................

Company's ISIN: ..........................................

Dear Sir/Madam,

Sub.: Intimation of ...th Annual General Meeting (AGM), Closure of Register of Members/Transfer Books for AGM, E-Voting & Cut off date(s)

In compliance with the Listing Regulations, we hereby notify that the ...th Annual General Meeting of the Company will be held on .......day, ........ ...., 20XX at ...... a.m./p.m. at the Registered Office of the Company at (Complete Address).

We further would like to inform you that:

1) the Register of Members and Share Transfer Books of the Company shall remain closed from .....day, the ..th ......, 20XX to .....day, the ..th ......, 20XX (both days inclusive) for the purpose of ...th Annual General Meeting;

2) the cut-off date to determine the entitlement of remote e-voting for the ...th Annual General Meeting of the Company is fixed for (Date);

3) the remote e-voting period begins on .....day, the ..th ......, 20XX at ..... a.m./p.m. and ends on .....day, the ..th ......, 20XX at ..... a.m./p.m..

In this regard, please find enclosed herewith the Notice of ...th AGM and the Annual Report of the Company for Financial Year 20XX-XX along with all Annexures as are sent to the members of the Company.

Kindly take the above information on record.

Thanking you,

Yours faithfully,

For .............. Limited

  signature

(Name of the Director/Officer)

(Designation)

Encl: A/a

Copy to:

1. (Name of the Registrar and Transfer Agent of the Company)

2. National Securities Depository Limited [NSDL]

3. Central Depository Services (India) Limited [CDSL]

Request Letter for Closure of Bank Account of Company Sample

In order to close the bank account of a company, the company will have to collect the account closure form from the bank and have it submitted along with the required documents viz. board resolution, etc.

A representative has to be authorised to collect in cash the balance lying in the bank account at the time of closure if the amount is below a certain level as prescribed under law. Otherwise the company will have to specify the mode in which the payment can be made by the bank to refund the balance money.

Generally, banks don’t charge any amount if the closure is requested within 14 days or after 1 year period of opening of the account. But if the closure of the account is requested after 14 days and before 1 year period, the bank may levy closure charges on the company.

Sample letter for closure of company bank account is given hereunder for your reference.—

TEMPLATE

(Letter to a bank requesting closure of a current account of the company)

(Print it on the letterhead of the company and have it signed & submitted along with other supporting documents to the bank.)

Ref: .............................

Date: ...........................

To

The Manager

....................... Bank

................. Branch

(Address)

(Tel. No.)

Dear Sir/Madam,

Sub.: Closure of current account of the company

Ref.: Current account no. ...............................

We hereby request you to kindly close the current account of our company, bearing no. ............................. A resolution has been passed in the ...th meeting of the Board of Directors of the company for the closure of the said current account and regarding the remaining proceeds in the said account.

The certified true copy of the said board resolution is attached herewith for your records.

The unused cheque leaves of the cheque book bearing no. .................. for the above mentioned account is surrendered herewith.

Further, we kindly request you to return the balance amount in cash to our following representative, the signature of whom is attested hereunder:

Representative:

signature

(Name of the Employee)

Employee Code: ...........

Attested by:

signature

(Name of the Senior Officer)

Employee Code: ...........

Kindly acknowledge the receipt and do the needful at the earliest.

Thanking you,

Yours Sincerely,

For ..................................... Private Limited

   signature

(Name of the Director)

Managing Director

Enclosures:
1) Certified true copy of board resolution
2) Cheque book
3) Account closure form

Write An Application To Your Principal For Leave Due To Fever

Every school has some rules and regulations governing the functioning of the school, guidelines to be followed by its staff and students, etc.

One of such rules for the students is to seek appropriate permission before or immediately after being absent from the school for any reason.

A student can take a leave of absence from attending the school under different circumstances depending on the timing when his health deteriorates :—

(1) He falls sick during the school hours - then he can make an application during school hours for leave due to sickness;
(2) He falls sick before coming to school - then he can make an application before coming to school for leave due to sickness, the parents can have it submitted;
(3) His sickness continues after taking leave - then he can seek extended leave by making an application for leave due to continued sickness.

Either the student himself or the parents could submit the application letter at the school depending on the convenience.

The following templates of such letters could be used while preparing the leave application.

SAMPLE #1

(Sudden illness during school hours)

Date: ...................

To
The Principal
(Name of the School)
(Address)

Subj.: Application for leave from attending school

Dear Sir/Madam,

With due respect I beg to state that I am not feeling very well today. I am feeling like I have a fever, and hence I will have to be absent from school for the rest of the day. I need to go home immediately and thereafter go to the doctors for a check up and medication.

Therefore, I kindly request you to grant me leave for today.

Thanking you,

Yours obediently,
(Name of the Student)

Class: ........................
Roll No.: ...................

SAMPLE #2

(Sickness before going to school)

Date: ...................

To
The Principal
........... School
......Address.....

Subj.: Application for leave from attending school due to sickness

Respected Sir/Madam,

Most humbly, I beg to say that I am currently ill and suffering from fever. As per doctor's advice, I am taking bed rest and I am on continued medication. Thus, I am unable to come to school today for attending the classes.

Therefore, kindly grant me leave for two days from (date) to (date) for recovering. I shall be very obliged.

Thanking you,
Yours obediently,
(Name of the Student)
Class: ........................
Roll No.: ...................

SAMPLE #3

(Continued sickness after taking leave)

Date: ...................

To
The Principal
........... School
......Address.....

Subj.: Application for leave from attending school due to fever

Sir/Madam,

Respectfully, I beg to inform you that I had sought for leave from attending school from (date) to (date) due to suffering from fever. I have not been able to recover yet. I am on medication and taking bed rest presently. The fever may go down in the next couple of days. Hence, I am hopeful to attend the class (date) onwards.

Therefore, I kindly request your goodself to grant me leave from (date) to (date). I shall be grateful.

Thanking you,

Yours obediently,

Signature
(Name of the Student)

Class: ........................
Roll No.: ...................

Letter to Municipal Corporation about Street Vendors in Locality

Who are the Street vendors?

Street vendors (also known as 'roadside hawkers') are the persons who sell goods or offer services alongside the street/road from their mobile stalls, head-loads, or goods laid out on the sidewalk, or kept in an open van.

They do not have any permanently built shop establishment and manage their business from any temporary structure.

Generally, street vendors are engaged in the selling of food and stationary daily use items, fish and meats, repairing services, and many more variety of items.

How the Street vendors become a nuisance to a locality?

The presence of street vendors in a locality may create nuisance in that area in some ways, like:

(1) unhygienic — the leftovers from the food items, fruits and vegetables which remain beside the street, may create unhygienic atmosphere there for everyone including the fresh food items;

(2) uncleanliness — since their business is almost on the road, their primary duty is to try best not to leave any dirty items from their business on the road;

(3) noise and disturbance — the competition is even tougher for the street vendors, their primary mode of advertising their business is by shouting loudly about their goods to attract customers, in this process they should not cause any inconvenience to commuters and pedestrians;

(4) disputes — conflicts between street vendors are quite common, which sometimes leads to fighting between them. When this becomes a regular activity, it becomes very annoying for them.

(5) covering streets — the street vendors are not supposed to take up more area in a street which will 

Where to complain against the nuisance caused by street vendors?

If the locality comes under municipal corporation, then complain about it to the appropriate officer or committee in municipal corporation.

If the locality comes under gram panchayat (village council), then complain it to the concerned panchayat member or committee.

Should you complain or not?

A street vendor's life is a fight for survival on a daily basis. Most of them earn very low incomes compared to the cost of living these days. Hence, it would be advisable to discuss the matter with them first and come to an amicable solution.

If you don't feel like talking to them alone, go with a few local residents to friendly discuss this matter and resolve the issue. If they do not show any interest to resolve, you may take the last resort to lodge complaints.

Can I write Anonymously?

Yes, you may write anonymously without mentioning your name in the letter or even without signing it. But how serious the authority will take up your complaint is a bit questionable. And without mentioning your name, you can't follow up with them on the status. It's entirely your choice.

SAMPLE

(letter to municipal corporation complaining about the street vendors in your locality)

Date: .................

To

The Municipal Commissioner

(..................... Municipality)

(Address)

Sub.: Complaint against the street vendors for creating unhygienic atmosphere

Dear Sir,

This is to bring to your goodself's kind attention that the street vendors, who are carrying on their business on daily basis beside the street of (....name of the street....) near the .............market in our ........locality, are creating insanitary conditions alongside the place they are operating. 

I along with some of the other residents in our locality had been personally requesting most of these street vendors to not to create any kind of unhygienic atmosphere around the place of their business operation and to keep it neat and clean as far as possible. While they care to do it for a couple of days, but then again they go back to their usual routine and throw garbage beside the street, which can lead to health issues for people around the locality.

I am enclosing herewith a photograph of the unhygienic place caused by the said street vendors in our locality as stated hereinabove.

We, the local residents, would greatly appreciate your kind help and prompt action in this regard.

Thanking you,

Yours faithfully,

Signature

(Name of the Complainant)

Enclosed:

Photographs

Request Letter for Nil Encumbrance Certificate for Property

What is an Encumbrance Certificate (E.C.)? : An Encumbrance Certificate is a government record showing registered transactions pertaining to a particular property. In case mortgages, sales or any other deeds with regard to a specific immovable property are registered, then the Registration Department of a State Government does an indexing of these transactions. This indexing is finally used to prepare the encumbrance certificate for the requested immovable property.

Nil Encumbrance Certificate (Nil EC):

If no deeds of transactions are registered with regard to a specific property as requested in the application, the authority issues nil encumbrance certificate. This means there are no registered transactions / liabilities on the property for a given period of time.

There may be some unregistered transactions which can not be included in this certificate since such details will not be available with Registration Department as they are not registered.


Fee:
Applicants will have to pay statutory fees at the Sub Registrar's office as fixed by the Govt. or can be paid online if such facility is available. Applicant can verify the records personally, after such fee payment..

Imp. Note: Encumbrance Certificate cannot be taken as a sole criterion to buy a property or lend money.

Where can a citizen get Encumbrance Certificate (E.C.)?

The Encumbrance Certificates are generally issued by Sub Registrar and District Registrar Offices, in whose jurisdiction the property is located.

After the receipt of the application, the same is sent to Sub-Registrar in whose office the ownership document has been registered, for enquiry and report. In case the report is favourable, the requisite certificate is issued to the applicant.

What all documents are required to be submitted?

The criteria of documents required is decided by each state govt department, but most of them are almost the same.

(a) Application letter in a plain paper or Application form provided by Govt office;

(b) Documentary evidence original copies for proving property ownership in the applicant's name.

(c) Affidavit of applicant - regarding the ownership of the property in question and also that the said property is free from all sorts of encumbrances;

(d) Affidavit from two advocates that the property is free from encumbrance;

(e) Local address proof viz. Ration card copy duly attested by a Gazetted Officer;

(f) Other documents as may be asked for by the Sub-registrar office. Please enquire in advance.

When the Certificate will be issued?

After filing of application, you can expect for a response, normally within 15-30 days.

Online Application for Encumbrance Certificate (Online/Digital eEC)

Some of the States are making available the citizens, through online website or apps, to search on their own the Encumbrance on any property registered in Sub Registrar Offices.

Following application letter can be referred while applying for an Encumbrance Certificate.

SAMPLE

(Application Letter)

Date: .......................

From,
(Name of the Applicant)
(Full Address)
(Phone no.)

To,

The Sub Registrar,
(...... Sub-registrar Office)

(Address)

Sub.: Application for issue of an Encumbrance Certificate (EC) for the Property

Dear Sir/Madam,

I kindly request your goodself to issue me an “Encumbrance Certificate” of the Property, mentioned hereunder:

Details of the Property:

1) Property situated at :-

Building: ...............................
Street/ Road: .................................
Village / City : ...............................
Taluka: .................................
District: .................................
State: .................................
Pin code: .................................

Old Survey No. / Sub. Division No.: .................................
New Survey No. / Sub. Division No.: .................................
Block No.: .................................
Ward No. : .................................
T.S.No.: .................................

Old Door No.: .................................
New Door No.: .................................
Plot No.: .................................
Flat No./Flat Name: .................................

Area size:

  (a) Extent of the site
  Total Extent: ............. Conveyed extent: ............. Undivided share: .............
  (b)Built up area

Boundaries:-
  North: .................................
  South: .................................
  East: .................................
  West: .................................

In the case of certified copy furnish the following particulars also
  Name of the executant: .................................
  Name of the claimant: .................................
  Doc. No.: .................................
  Year: .................................
  Book & Vol. No.: .................................
  Page No.: .................................

Name of the declared owner: .................................

Father name: .................................

Period of search: The certificate be issued to me for the period from (date/year) to (date/year).

Necessary supporting documents are enclosed herewith.

I will be grateful if the certificate is issued at the earliest possible.


Thanking you,

Yours faithfully,

 (signature)
(Name of the Applicant)


Encl.:
(1) Original copies of property ownership.
(2) Affidavit by the applicant.
(3) Affidavit by advocates.
(4) Attested copy of Ration card.
(5) Other documents ..................

Nativity Certificate Format and Sample of Application Form

Nativity Certificate is a document issued by Government, wherein the appropriate authority certifies whether an applicant is of "Indian origin" or not.

An Indian origin person is one who or whose either parent or grandparent or great grandparent had born and had lived in India as a native.

Nativity Certificates are issued by State Governments to applicants who lived in that particular state.

Application form formats for nativity certificate can be obtained from the concerned department of Statement Government, which should be Revenue department, Sub-Collector's office, but do find out the appropriate office for this where application has to be made.

Following formats are for reference.

FORMAT

(Affix your passport size PHOTOGRAPH on the application form.)

APPLICATION FOR NATIVITY CERTIFICATE

Date of Application: ....................

To

(Title of Govt Authority)

(Department Name)

(Address)

Dear Sir/Madam,

I am hereby applying for the issue of Nativity Certificate for me as I require it for some purpose. I kindly request your goodself to issue the same at the earliest possible.

Kindly find below the information as required in this regard:

1. Name of Applicant: ...............................                                  [Photograph]

2. Age, Date of Birth and Place of Birth: ...............................

3. Gender: ...............................

4. Father’s Name: ...............................

    Mother’s Name: ...............................

6. Present Nationality: ...............................

7. Present Address: ...............................

8. Phone Number: ...............................

Email id: ...............................

9. Place of permanent residence: ...............................

(of the applicant / father / paternal grandfather)

10. Place of ordinary residence proof: ...............................

(documents related to immovable property or birth certificates or ration card or school leaving certificate)

7. Aadhar Number: ...............................

8. Passport Particulars:

  (i) Passport Number: ...............................

  (ii) Place of issue: ...............................

  (iii) Date of issue: ...............................

  (iv) Valid until: ...............................

(Signature)

(Name of the Applicant)

Date: ..............

Verification/Declaration

I, (Name of the Applicant), son/daughter of (Name of the father), born on (Date of birth), presently residing at (Address) and holding ............ nationality Passport No. .................... issued at (Place of Issue) on (Date of Issue) and valid until (Date of Expiry), do hereby solemnly affirm and declare that the information given by me in the application hereinabove are true and correct to the best of my knowledge and belief, and the documents appended thereto are genuine and the contents of the Documents are true and correct and that if these are found to be untrue and incorrect, I will be liable for prosecution for furnishing false and incorrect information and/or documents.

(Signature)

(Name of the Applicant)

Date: ..............

FORMAT

(To be printed on the official letterhead.)

NATIVITY CERTIFICATE

This is to certify that the place of Birth of Mr./Mrs./Miss (Name of the Applicant) S/o / D/o / F/o / M/o / H/o / W/o / C/o (Name of the Person) is (Name of the Place) village/ town, (Name) Mandal, (Name) District of the State of (Name).

It is certified that Mr./Mrs./Miss (Name of the Applicant) is a native of (Name of the Place) village/ town, (Name) Mandal, (Name) District of the State of (Name).

Certified by:

      (signature) (official seal)

Name: ........................................

Designation: ..............................

Mandal: .....................................

Date: ..........................................

Right to Information (RTI) Application to Bank Authority (Sample)

Which banks provide RTI info?

First of all, you need to know that — not all banks are coming under the purview of RTI Act. Hence, you can only make applications to the public sector banks/ govt banks i.e. the banks who satisfy the criteria as a "public authority" as defined under the RTI Act, 2005.

Hence, if you make an RTI application to private sector banks - they may not provide the requested information as they are not bound by the Act to provide the information. It is entirely their discretion whether to reply to your RTI application or not. However, if you can write or call their customer care department to enquire about any information needed by you - they will provide to the extent possible/allowed by them.

Public sector bank, example - SBI. Private sector bank, example - HDFC.

Who can apply?: All citizens have the right to seek information under RTI Act.

What are the Fees?: Min. Application fees INR 10. Additional charges are depending upon your request for printing info in papers or taking soft copies on CD. Please check bank's website for mode of payment of fees.

Whom and where to send RTI application?: All banks coming under RTI Act, have information regarding RTI application in their website. So, check out their sites to find out details of the Public Information Officer and the address where the application copy has to be sent.

Electronic RTI application: Some banks are also accepting RTI application through the email ids. There is a government RTI website wherein you can submit your RTI application online.

Format of application: Check the bank's website to find out if they have any RTI application format, it is better to follow that. If they don't have any such format, you can prepare your application letter covering all required details about you and the information required. You can refer the following specimen.

SAMPLE

RTI Application to Bank

1. Date of Application: .......................

2. Details of Public Information Officer: (Name, Designation, Address)

3. Name of the Applicant: .........................................

4. Address of the Applicant: ......................................

(Address to be used for communication purposes.)

5. Phone number: ..............................

6. Email id: ........................................

7. Additional Details of Applicant:

    Gender ...........

    Age .......yrs

    Citizenship .............

    Below Poverty Line? Yes / No

8. RTI Fees paid: .....................

9. Mode of payment: ...............

10. Information sought:

      (a) ......................................

      (b) ......................................

      (c) ......................................

11. Mode of delivery of information: (Tick your preferred mode)

      (i) By post;

      (ii) By courier;

      (iii) By email;

      (iv) Hand-delivery in-person.

12. Whether Information sought pertains to third party? Yes / No (If Yes, provide details)

13. Does it concern the Life or Liberty of a Person? Yes / No (If Yes, enclose proof)

14. Declaration: I declare and affirm that the information provided by me herein above is true to the best of my knowledge. The information sought shall be used for Public Interest. I shall not use or share the information received in any manner which would be detrimental to the unity / sovereignty or against the interest of the country.

(Signature)

(Name of the Applicant)