Authorization Letter Apply for Digital Signature for Organization

This is a format of Authorization Letter by an Organization in favor of one of its employees authorizing him/her to apply for Digital Signature Certificate (DSC) in the name of that Organization. The authorization may also be given in favor of more than one employees or associates.

Without a proper authorization, applying for a Digital Signature in the name of the organization would be illegal. The organization may take legal action against that employee whether he has misused the digital signature or not.

An organization follows an hierarchy of decision making authority or powers well distributed among its employees to make a clear distinction on who is to do what and what rights they have to authorize the subordinate officer to complete a work. So an officer, who has such authority, should only issue such authorization letter.

Following format of such Authorization letter to an employee to apply for DSC should be useful.

FORMAT

(Print it on the letterhead of the organization)

Authorization Letter to Apply for DSC

Ref No.: ...............
Date: ....................

To

(Name of the Digital Signature issuing authority)

(Complete Address)

(Tel. No.)

Sub.: Authorization to apply for DSC of the Organization

Dear Sir,

I am hereby authorizing the following employee of our organization to apply on behalf of the organization for a 'Digital Signature in the name of the Organization'.

Name of the Applicant: ...........................
Designation: .........................
Employee Code (if available): ................

Details of the Digital Signature to be applied for:-

  Class of Certificate: Class 2   ⃣   Class 3   ⃣  

  Type of Certificate: Signature   ⃣    Encryption   ⃣    Combo   ⃣   

  Organization Name: .........................................
  Type of Organization: Company / Partnership Firm / Proprietorship Concern

I declare and affirm that I have appropriate powers to give the authorization for the purpose herein above mentioned.

Sincerely,

For (Name of the Organization,

signature

(Name of the Authorizing Officer)                                 [Official Seal/Stamp]

Designation / Authorized Signatory