Right to Information (RTI) Application to Bank Authority (Sample)

Which banks provide RTI info?

First of all, you need to know that — not all banks are coming under the purview of RTI Act. Hence, you can only make applications to the public sector banks/ govt banks i.e. the banks who satisfy the criteria as a "public authority" as defined under the RTI Act, 2005.

Hence, if you make an RTI application to private sector banks - they may not provide the requested information as they are not bound by the Act to provide the information. It is entirely their discretion whether to reply to your RTI application or not. However, if you can write or call their customer care department to enquire about any information needed by you - they will provide to the extent possible/allowed by them.

Public sector bank, example - SBI. Private sector bank, example - HDFC.

Who can apply?: All citizens have the right to seek information under RTI Act.

What are the Fees?: Min. Application fees INR 10. Additional charges are depending upon your request for printing info in papers or taking soft copies on CD. Please check bank's website for mode of payment of fees.

Whom and where to send RTI application?: All banks coming under RTI Act, have information regarding RTI application in their website. So, check out their sites to find out details of the Public Information Officer and the address where the application copy has to be sent.

Electronic RTI application: Some banks are also accepting RTI application through the email ids. There is a government RTI website wherein you can submit your RTI application online.

Format of application: Check the bank's website to find out if they have any RTI application format, it is better to follow that. If they don't have any such format, you can prepare your application letter covering all required details about you and the information required. You can refer the following specimen.

SAMPLE

RTI Application to Bank

1. Date of Application: .......................

2. Details of Public Information Officer: (Name, Designation, Address)

3. Name of the Applicant: .........................................

4. Address of the Applicant: ......................................

(Address to be used for communication purposes.)

5. Phone number: ..............................

6. Email id: ........................................

7. Additional Details of Applicant:

    Gender ...........

    Age .......yrs

    Citizenship .............

    Below Poverty Line? Yes / No

8. RTI Fees paid: .....................

9. Mode of payment: ...............

10. Information sought:

      (a) ......................................

      (b) ......................................

      (c) ......................................

11. Mode of delivery of information: (Tick your preferred mode)

      (i) By post;

      (ii) By courier;

      (iii) By email;

      (iv) Hand-delivery in-person.

12. Whether Information sought pertains to third party? Yes / No (If Yes, provide details)

13. Does it concern the Life or Liberty of a Person? Yes / No (If Yes, enclose proof)

14. Declaration: I declare and affirm that the information provided by me herein above is true to the best of my knowledge. The information sought shall be used for Public Interest. I shall not use or share the information received in any manner which would be detrimental to the unity / sovereignty or against the interest of the country.

(Signature)

(Name of the Applicant)

Letter to Meteorological Department - Requesting for Data

In order to request to the Meteorological Department for getting any specific data from them either for one time or periodically, you need to check with them first if they have any specific form in which they only accept such data requests.

If there is already a Data Request Format, it would be advisable for you to submit your request in that form. Or else if you want to complete the submission faster, you may carry your request letter having all the details and cordially request them to accept it in the interest of saving time.

If there is no such format, you could use your own format covering all necessary details or else use the following format. You can add/delete the necessary information in it.

TEMPLATE OF DATA REQUEST LETTER TO METEOROLOGICAL DEPT.

DATA REQUEST FORM

(Fill in the information in Block Letters)

(Tick your choice wherever required)

1. Name of the Applicant: ......................................

2. Type of the Applicant: Individual/ Organization
    Sub-type: Commercial / Registration / Research

3. Name and Designation of the Authorized Person, in case of Organization: ..............................

4. Communication Address: .................................................................
    Phone No. ........................
    Fax No. ............................
    Email Id. ..........................

(The address will be used to send requested data to that address.)

5. Type of Data Required : Surface / Autographic / Rainfall / OLR /  Upper-Air / Agro-Met / Marine / Ozone / Air-Pollution / AWS / Radiation / Others ........

6. Parameter Required: Rainfall / Temperature / Pressure / RH Wind (Speed/Direction) / RS /RW/OLR/  SST or specify ......

7. Data Period: From ........................... Upto .............................

8. Frequency of Data: Hourly / Daily / Weekly / Monthly /  Annual (rainfall)

9. Stations / Regions / Locations for which Data is required: .........................................

10. Mode of supply of data: Through Email / in CD to address / Hand delivery (self collect)
      (If CD delivery requested for, a payment of ..... is to be made along with this form.)

11. Format of data to be supplied: Excel / Ready to Read format

12. Any other special information required: ................................

13. Special instruction, if any: ......................................................


Place: ...........................
Date: ............................


 Signature

(Name of the Person/Authorized Signatory)
(Name of the Organization, if any)
(Affix Official Seal)

Authorized Signatory's Signature Verification Letter from Bank

What is a Signature Verification Letter?

These letters serve as proof letters. Sign verification letters not only validate and confirm the signature of the party in concern but also the identity along with any other important details like address, etc of that party in concern which could be an individual or an organization.

When needed? Signature verification letters may be asked for, when an organization is applying for something, viz. new telephone/internet connection, permission from a statutory authority, etc.

Who issues it? Signature verification letters are issued by the official banker of an organization.

Whose sign verified? In case of an organization, the signature of the Authorized Signatory, who is authorized to sign the necessary documents, is verified/attested by the banker.

Format: At first, check with the institution to whom the letter is to be submitted, if they have any specific template of the signature verification letter, which they insist upon, then use that format. If no specific format is there, then you can use your own format or the sample below to prepare the letter.

Printing: The letter could be printed either in the letter of the organization or their banker. Either way it should serve the purpose.

SAMPLE #1

TO WHOMSOEVER IT MAY CONCERN

 This is to certify that (Name of the Organisation), having their registered/branch officer at (Address of the Organisation), is maintaining a current bank account bearing number .................... with our Bank i.e. (Name of the Bank), and have been operating the said account in the normal course of its business since (year).

 Presently, as per the records available with the bank, (Name of Authorized Signatory) is the official authorized signatory for the operation of the account on behalf of the said organization. Further, as per our records, his/her signature as appearing hereunder is duly attested.


Authorised Signatory:

 (Signature)

Name: ............................................
Designation: ..................................
Phone No.: .....................................
Date: ..............................................

  (Affix Official Seal Here)


Banker:

 (Signature)

Name: ............................................
Designation: ..................................
Phone No.: .....................................
Date: ..............................................

  (Affix Bank Seal Here)

SAMPLE #2

Ref: ....................
Date: ...................

To
(Name of the Institution to whom letter to be submitted)
(Complete Address)

Sub.: Submission of Verification Letter
Ref: Our application regarding ............

Dear Sir/Madam,

(Name of the Organization), situated at (office address), has been maintaining a current account no. ...................... with our bank at (branch name). They have been operating the said account in the normal course of its business since (year).

As per the records available with the bank, we hereby attest the followings:


Signature: ........................              (Official Seal)

Name of the Authorized Signatory: ........................
Designation: ............................
Name of the Organization: .........................
Office Address: ......................................
Tel. No.: ............................

The verification letter has been issued on the request of the said Authorized Signatory for purpose of applying for (mention purpose details viz. new broadband connection) as required for the organization.


Sincerely,

(Signature)
(Name of the Banking Official)
(Designation)
(Phone No.)
(Bank Seal)



...............................................................

Imp. Notes:

(1) Print the sign-verification-letter on the letterhead of the organization/banker;

(2) The letter must be signed by the Authorized Signatory and the Banker with their official seal /rubber stamp with their full name, designation, employee code, telephone number, etc;

(3) The Banker, who is attesting the letter, should preferably be the Branch Manager or any other employee of the bank of the same or higher rank of that bank;

(4) The Authorized Signatory should provide copies of other necessary documents:
 (i) self attested copies of identity and address proofs;
 (ii) proof that he's the authorized signatory viz. board resolution, authorization letter from senior official, etc;
 (iii) all other required documents as asked for.

(5) Before submitting the original copy of the signature verification letter to anyone, keep a photocopy of it for future reference.

Letter of Sponsorship to University for Student Admission

A letter of sponsorship is a letter of assurance and promise by someone to pay the dues on behalf of a student in order to help him pursue his educational journey in a particular institution for a specific duration.

Such sponsorship may come from an individual or an organization, who is willing to sponsor the student for his educational purposes.

Following templates could be used for such purposes.
(Do refer the website/ office of the concerned educational institution to find out if they have any particular format of sponsorship letter which they  only accept.)

SPONSORSHIP LETTER FROM AN INDIVIDUAL

Not all times the sponsorship comes from an organization, sometimes the sponsorship may be done by an individual, who could be any of the known persons of the student, viz. a friend or a family member, or it could any other person of repute and wealth or otherwise, who is willing to bear the expenses on behalf of the student.

TEMPLATE

Date: .............................

(Name of the University)
(Complete Address)
(Telephone Number)

To Whom It May Concern

RE: Name of the Student: .............................

(Name of the Student) has been selected for admission to (University Name) for the curriculum - (Name of the Course) from (year) to (year). Reference to your letter no. ....... dated ...... to him.

Sponsor name: ..............

Sponsor’s relationship to the student: ..................

I hereby agree to pay all the expenses for the above-named student at the (University Name) for the said curriculum for the following expenses i.e. admission and tuition fee, textbooks cost, hostel room rent, food expenses, health center fee and health insurance charges. The sponsorship from my side will be for a period of ..years from (year) till (year).

Please note that this sponsorship will not be limited to only the above mentioned expenses and that I may sponsor other expenses as may be necessary in special circumstances.

Please send your invoices at the following address:
(Sponsor Name, Communication Address, Contact Number)

I understand you require some proofs to ensure that I will have sufficient financial resources to cover the expenses for this sponsorship. Hence, I have enclosed herewith my bank statement for the last three months for your kind perusal.

In case you need any further information from me or would like to clarify anything, please feel free to contact me as and when necessary.

Sincerely,

(signature)

(Name of the Sponsor)
(Residential/Communication Address)

(Telephone Number)
(Fax Number)
(Email id)

SPONSORSHIP LETTER FROM AN ORGANIZATION

The following is a sample letter of sponsorship, if the student's admission fee including tuition fees, books, room charges, food expenses and others are to be paid by an organization or a company / corporation or a firm etc.

Key things to remember:

1) The sponsorship letter must clearly specify as to what all expenses are being sponsored, viz. admission and tuition fee, food expenses, room rent, books to be bought, health center fee, health insurance, etc.

2) The sponsorship letter must be printed on the letterhead of the Company sponsoring it.

3) The sponsorship letter must be signed by the Authorized Signatory of the Company for such purposes, preferably by a Financial Officer. If needed, affix the official seal of the officer, beside the signature in the letter.

Some universities may be very strict on the above requirements. Do check their website or their office before finalizing and submitting the sponsorship letter to them.

TEMPLATE

Ref.: ............................
Date: ............................

(Name of the University)

(Complete Address)
(Telephone Number)

To Whomsoever It May Concern

RE: Name of the Student: .............................

(Name of the Student) has been selected for admission to (University Name) for the curriculum - (Name of the Course) from (year) to (year). Reference to your letter no. ....... dated ...... to him.

(Name of the Company) hereby agrees to pay all the expenses for the above-named student at the (University Name) for admission to the said curriculum.

Following are the details of sponsorship for your kind information:

(a) Expenses Heads Sponsored

While raising your invoice on our Company, please charge the following as necessary:

     - Admission/Tuition Fee
     - Room rent and food expenses

     - Charges for Textbooks
     - Health center fee
     - Health insurance premium fee

This sponsorship includes, but is not limited to, the above mentioned expenses only. On special requirements, our organization may agree, in writing, to sponsor any other contingent expenses.

(b) Period of Sponsorship

This sponsorship will cover the student beginning on (Date) and ending on (Date). We may extend it for further period, after communicating it in writing.

(c) Billing Address

Please direct all your invoices to the following address:

(Name of the Person)
(Designation/Title)
(Name of the Company)

(Communication Address)

(Telephone Number)
(Fax Number)
(Email Id)

We will notify you of any changes in the above, if needed, in writing.

In case, you have any queries regarding this, please do not hesitate to contact me.

Sincerely,

 (signature)

(Name of the Officer/Person)
(Designation/Title)

(Name of the Company)

(Complete Address)

(Contact Number)
(Email Id.)

Letter of Appointment for a Registered Pharmacist In-charge

A Pharmacist carries on the profession or business of pharmacy and generally supervises the sale of drugs at the Chemists and Druggists concerns. A registered Pharmacist is a person who is qualified and registered as a Pharmacist under the Pharmacy laws of a Country or a State therein.

As required and in compliance of the Drugs and Cosmetics Act, the sale and dispensing of drugs by a retail or wholesale business concern shall be made under the personal supervision of one or more registered pharmacists.

Following format of appointment letter to be issued to such pharmacists could be used by such retail or wholesale businesses.

FORMAT

Ref: .............                                                                            Date: ............

To,
(Name of the Registered Pharmacist)
Registration No.: ..............................
At: (Residence/Communication Address)
(Phone No., Email Id)

Sub.: Your appointment at (name of the retail/wholesale business store)

Dear Mr./Ms. ...................,

We are glad to inform you that you have been selected for appointment as a Pharmacist in our retail/wholesale concern under the name and style of M/s. ...................................... located at (address of the shop). You have been appointed on the whole-time basis with effect from (date) on a monthly salary of (amount in figures) (amount in words).


Your appointment has been made in compliance with the requirements prescribed under the Drugs and Cosmetics Act .... and Rules made thereunder for the supervision of sale of Allopathic / Homeopathic / Ayurvedic drugs in our retail/wholesale concern.

We wish you heartily all the best for success at your work.

Please record your acceptance of employment and joining herein.

Yours faithfully,

signature

Name of the Proprietor / Partner

Proprietor / Partner of

M/s. ...................................

ACCEPTED & JOINED THIS ......th DAY OF (Month), (Year)

I solemnly declare and confirm that I am not engaged as a Pharmacist elsewhere. My particulars are true to be signed in record form with photograph.

Signature & Date: ..................................
Name of the Pharmacist: ........................
Registration Number: .............................

Tender Acceptance Letter for Construction and Other Projects

Through a tender document, a business organization invites applications from interested service providers viz. suppliers, contractors, etc, who are willing to take up a project on behalf of that business organization. In consideration of the service provided by such service providers, they receive payment as per the price quoted in their tender application.

Once the interested service providers apply for the tender with their best quotes pricing and other details, the business organization selects one of the tender applicants for their project. And then communicates the selected applicants about the acceptance of their tender application and awards the contract to that selected party.

Use the following templates to prepare the tender acceptance letter.

SAMPLE #1

(Construction Tender Acceptance Letter)

Ref No.: ..............

Date: ...................

To,

(Name of the Contractor)

(Address, Tel. No.)

Sub.: Your tender accepted for Tender no. ............. dated ...............

Dear Sir/Madam,

Congratulations! Your tender has been accepted for the tender document bearing number ........ dated ............... floated by our organization. The tender is accepted at the price quoted/tendered by you for a sum of amount of (............amount in figures) (.......... amount in words), which is …………….% below/above the estimated cost of (............amount in figures) (.......... amount in words).

As required under the clause no. .... of the terms and conditions of the tender document, you are requested to submit the performance guarantee of (............amount in figures) (.......... amount in words) within ...days of the receipt of this letter at your end. The performance guarantee shall be valid for a period of ...years. Kindly use the format of performance guarantee as given in the tender document.

On receipt of the performance guarantee from you, we will initiate necessary process for signing of the contract between us and thereafter we will issue the letter to you for commencement of work. A draft copy of the contract is enclosed herewith for your perusal. Site of work will be handed over to you after issue of commence of work letter.

Let us try to strictly abide by the timeline prescribed under the tender document for completion of the work.

We wish you all the best for a successful performance and completion of the project.

Thanking you!

Yours faithfully,

For and on behalf of (name of the organization),

signature

(Name of the Officer)

(Designation)

SAMPLE #2

(General Tender Acceptance Letter)

Ref: .....................                                                              Dated: ..................

To

(Name of the Organization)

(Office Address)

(Phone No.)

Sub.: Tender acceptance for Tender bearing no. ..............

Ref: Project - (name of the project, location name)

Dear Sir,

We are glad to inform you that your tender has been accepted for Tender no. ............. dated .............. The price quoted by you in the said tender document is approved, hence, the total tendered price is (amount in figures) (amount in words).

You are requested to provide performance guarantee as required to be furnished under the clause ... of the terms of the said tender document at the earliest in order to enable us to provide you the commencement certificate to start the work.

A copy of the draft contract to be executed between us is enclosed herewith for your perusal. I will be coordinating with you for the contract execution process. Please note that this letter of acceptance, along with the copy of the letter of acceptance to be acknowledged by you and the tender document along with its schedules/annexures, form a part of the contract and be binding on both parties.

Another original copy of this letter of acceptance is also enclosed herewith. Please acknowledge the receipt of the letter and return it back to us in order to confirm your acceptance.

Thanking you!

Yours faithfully,

For (Name of the Organization),

signature

(Name of the Officer)

(Designation)

Covering Letter for Submission of Bank Guarantee (Sample)

In order to comply with the terms of a contract, a party may be required to submit one or more bank guarantees to the other party before commencement of the work as agreed.

A bank guarantee is an agreement between three parties, i.e. the bank and another two parties, wherein one party seeks the bank guarantee from the bank and after approval from the bank the said party gives it to the other party the bank guarantee copy and wherein the bank agrees to pay a specified amount as mentioned in the bank guarantee to the party to whom bank guarantee is given.

Important thing about a cover letter for bank guarantee submission is to mention clearly (1) the details of bank guarantee number, date and amount; (2) the agreement number and date; (3) the details of tender. So that the copy of cover letter can be used for reference in future. Do try to keep the original receipt of postal or courier by which cover letter was sent, alongside the cover letter. It will be useful for tracking and also reference in legal cases.

Following format of covering letter while sending across the bank guarantee could be used.

FORMAT

(To be printed on the letterhead of the company)

Ref. No.: .................

Date: .......................

To

(Name of the Officer)

(Designation)

(Name of the Organization

to which bank guarantee given)

(Address) (Tel. No.)

Sub.: Submission of original Bank Guarantee

Ref: (1) Tender no. ........... dated ............

        (2) Agreement no. ............ dated ...........

Dear Sir/Madam,

We are enclosing herewith an original Bank Guarantee bearing number ................. for (amount) issued by (name of the bank) in favor of (name of the organization) in compliance of the terms of the agreement between our organizations ie. (name of one party) and (name of another party) by agreement no. ............... dated ............... as required under clause no. ..... of the said agreement and Tender no. ............. dated ........... issued by your organization.

We hereby agree and consent that your organization shall have an irrevocable and unconditional authority to invoke the said bank guarantee at any time with prior notice to us for violation of contract terms by us.

Kind request to please grant the Commencement Certificate to enable us to start the work at the earliest. Kindly acknowledge the receipt and oblige.

Thanking you!

Yours faithfully,

For (Name of the Organization),

signature

(Name of the Authorized Signatory)                            (Official Seal/Stamp)

(Designation)