Request Letter to return back Cheque because of signature error

In case you have already issued a cheque to a party for making the payment but later on you realise that there is some error in it, for example the signature might have been done a bit recklessly and you are sure the banker won't accept it.

Then it would be better to ask that party to return the cheque in replacement for a new cheque. Though it would be best advisable to exchange the old and new cheque simultaneously through personal meeting because such replacement request to that party may raise suspicion in his part.

Hope the following format will be useful.

FORMAT

Ref: .......................

Date: .....................

To

(Name of the Officer)

(Designation)

(Name of the Organisation)

(Address .........)

(Tel No. ..........)

Sub.: Request to return back cheque issued earlier because of signature error

Ref: Cheque no. .......... dated .............. issued earlier to you against invoice no. ..........

Dear Mr. .............,

Hope you are doing well.

We had issued to you a cheque bearing no. .......... dated ........... for a sum of (amount) on (date) by courier which was delivered to you on (date) as per our records. The said cheque was issued for payment against your invoice no. ............ dated ................ I am sorry to state that there has been a minor signature mistake in the cheque because of which the cheque may not be encashed by you and will probably get dishonored at bank.

Therefore, we want to rectify the error and would like to issue a new cheque to you in replacement for that. Would you be kind enough to send us back the cheque so that we can do the needful from our end please.

I truly apologize for such undesired inconvenience to you from our side.

Thanking you,

Yours faithfully,

 signature

(Name of the Officer)

(Designation)

Cheque Book not received - Complaint Letter to Bank (Sample)

Now-a-days, requesting for a new cheque book is made much easier by giving the request facility in the online Net-banking services or official Apps of the bank. However, these banks continue to accept new cheque book issuance requests in physical application forms at their branches.

Whereas many other banks have not yet given the option in their net-banking site or app, they are still accepting requests for new cheque book in physical forms.

If you have applied for new cheque book from your bank, but there has been an undue delay in receipt of the cheque book, then you should enquire about the status of your application by calling the customer care number of the bank or by visiting the branch of the bank or you can write a complaint letter to the bank about the matter.

FORMAT

Date: ..................

From

(Name of the Account holder)

(Full Postal Address)

(Contact No.)

To

The Manager

(Name of the Bank)

(Address)

Sub.: Non-receipt of new cheque book

Ref: New Cheque Book Request Reference No. ..................

Dear Sir/Madam,

I am having a savings account in your bank at ........ branch, bearing account number ..................... I have requested for the issuance of a new cheque book by submitting the required 'New Cheque Book Request' form at your branch on (date), please note the form submission acknowledgement no. .....................

It has been over .... days but the cheque book has not yet been received. I am very disappointed with such undesired delays by your bank in meeting a simple request of mine. From last ... days, I have not been able to issue cheques to the parties where the money is due or committed to be paid. This is causing me tremendous inconvenience.

I hope that you will take my complaint seriously and attend to the matter immediately without fail.

Thanking you!

Yours faithfully,

  (signature)

(Name of the Account Holder)