Employee Salary Income Verification/Proof Letter from Employer

When a person applies to a financial institution for a new credit card, bank account, loans, mortgage on properties, etc, these institution carries out certain verification to establish the credit worthiness of the prospective customer before approving his application.

One of the verification method is to confirm the monthly income of the customer from its employer where he is having a job. Hence, these financial institutions ask the customer to either get an income proof letter from the employer or they directly write to the HR or Accounts Department of that Company asking for the income proof letter for the applicant employee.

The format of the income letter or certificate to be provided by the employer could be somehow in the template given hereunder.

FORMAT #1

(In case the Financial Institution has directly written to the Employer asking for Income proof of an Employee)

Date: ....................

To

(Name of the Financial Institution)

(Address)

(Contact No.)

Kind Attn: (Name and Designation of the Concerned Officer in the Financial Institution)

Sub.: Details of income of (Employee Name), (Designation) from our Company

We are in receipt of your letter dated ............ seeking details of last three months' salary income of our employee - Mr. .................... with regard to his personal loan application pending with your institution. We hereby confirm that (Name of the Employee), (Designation), (Employee Code), has been working in the (Name of the Department) of our Company i.e. (Name of the Company) since (Date of joining of the employee).

We further confirm that he has been drawing salaries as per the following details as extracted from our records.

 o Month Name : Fixed Pay - .................... and Variable Pay - ...............

 o Month Name : Fixed Pay - .................... and Variable Pay - ...............

 o Month Name : Fixed Pay - .................... and Variable Pay - ...............

Please note that he was promoted this year in (month name) and his salary was hiked by 20%. His next promotion is due in (month, year).

Trust the information provided above will be sufficient for your purpose. In case you need any further info or would like to clarify on any points, please feel free to write to me or contact me anytime during office hours.

Thanking you,

Yours faithfully,

For ................ Limited,

  (signature)

(Name of the Officer)

(Designation)

FORMAT #2

(In case the Employee has sought an income verification letter from the Employer to provide to the Financial Institution)

Date: ....................

Ref: .....................

TO WHOMSOEVER IT MAY CONCERN

We are providing herewith the salary income details of (Name of the Employee), (Designation), (Employee Code), who has been working in the (Name of the Department) of our Company i.e. (Name of the Company) since (Date of joining of the employee).

In the last three months, she has been drawing a salary of .................... per month, which excludes variable pay and incentive given to her for her performance of ................., ................. and ................. respectively during the three months period.

The information provided herein above is accurate as per our records and to the best of my knowledge. This certificate is being provided upon her request, and to be provided to the (Name of the Financial Institution) in support of her application for a Credit Card.

Thanking you,

Yours faithfully,

For ................ Limited,

  (signature)

(Name of the Officer)

(Designation)