Electric Sub-meter Installation Request Letter to Electricity Board

A landlord might require sub-meters installation for the rooms or flats rented to his different tenants to separately identify their electric consumption monthly and accordingly claim payments from them.

Similarly, in a joint family, each family may want to pay electricity bill in proportion to their consumption. Likewise, in many other cases people or organizations apply for sub-meters to the electricity board company.

Please check with your Electricity board if they have any specific application form or any online facility to apply for sub-meters - if not, then you can write an application letter giving details of your electricity connection, requesting for sub-meters installation and the reasons for such installation.


Some of the electricity companies are making available online facility to their consumers for applying for sub meters installation. Do enquire with the electricity company's customer care executive over phone, in case you are interested to apply online.

Manual application letter format could be as under. Fill in all required information. Do carry latest original bill while visiting electricity office.

FORMAT

Date: ......................

From

(Name of the Applicant)

(Full Postal Address)

(Contact Number)

To

(Name of the Officer)

(Designation)

(Name of the Electricity board)

(Address)

Sub: Sub-meters installation request

Ref: Electricity connection consumer no. ........... area code .........

Dear Sir,

I have a building at (address) which is having 4 flats and those are rented to 4 different tenants. The building has an electricity connection bearing consumer no. .................... area code .............. The bills are generally shared equally by the tenants. But there has been disputes on it from time to time. In the absence of any sub-meters, it is very difficult for me to know the electricity consumption units of each tenant.

Hence, I am kindly requesting you for installation of four sub-meters at the same premises where the earlier meter is installed. I will be making necessary payments for the meters and installation charges upon receipt of the approval.

Kindly consider my application favorably.

Thanking you!

Yours faithfully,

  (signature)

(Name of the Applicant)

Refund of Security Deposit Request Letter to Electricity company

While applying for a new electricity connection, along with the submission of application form and supporting documents, a security deposit amount, as may be fixed by the Electricity board/company, has to be deposited.

The security deposit amount is refundable upon surrender of the electricity connection after adjustment of any pending bills as may be due but not paid.

The Electricity board may have a prescribed format of application which has to be filled and submitted at their concerned office for claiming refund of security deposit amount. Please do check with them at first. Generally, the connection surrender application form contains the point on security deposit refund request.

If they do not have any application form for this, then you can write a simple letter having all the details about your electricity connection, surrender application reference and refund request.

FORMAT

Date: .........................

From

(Name of the Applicant)

(Full Postal Address)

(Contact Number)

To

(Name of the Officer)

(Designation)

(Name of the Electricity board)

(Address)

Sub: Refund of security deposit for the surrendered electricity connection

Ref: Electricity connection No. ........... Surrender application no. .............

Dear Sir,

I am writing to you to kindly request you to refund me the security deposit amount of ................, which I had deposited while applying for my electricity connection bearing no. .................... at ................., area code ................. The 

As I have shifted my residence location from ............ to ............, I had applied for surrender of the connection on ............ by application no. ................ All the official formalities for the surrender of the connection have been completed already along with handing over of the electricity meter to your representative.

Therefore, I humbly request your goodself to please process my security deposit refund request at the earliest and refund the amount to me. I shall be grateful to you for this.

Thanking you!

Yours faithfully,

  (signature)

(Name of the Applicant)

Cheque Book not received - Complaint Letter to Bank (Sample)

Now-a-days, requesting for a new cheque book is made much easier by giving the request facility in the online Net-banking services or official Apps of the bank. However, these banks continue to accept new cheque book issuance requests in physical application forms at their branches.

Whereas many other banks have not yet given the option in their net-banking site or app, they are still accepting requests for new cheque book in physical forms.

If you have applied for new cheque book from your bank, but there has been an undue delay in receipt of the cheque book, then you should enquire about the status of your application by calling the customer care number of the bank or by visiting the branch of the bank or you can write a complaint letter to the bank about the matter.

FORMAT

Date: ..................

From

(Name of the Account holder)

(Full Postal Address)

(Contact No.)

To

The Manager

(Name of the Bank)

(Address)

Sub.: Non-receipt of new cheque book

Ref: New Cheque Book Request Reference No. ..................

Dear Sir/Madam,

I am having a savings account in your bank at ........ branch, bearing account number ..................... I have requested for the issuance of a new cheque book by submitting the required 'New Cheque Book Request' form at your branch on (date), please note the form submission acknowledgement no. .....................

It has been over .... days but the cheque book has not yet been received. I am very disappointed with such undesired delays by your bank in meeting a simple request of mine. From last ... days, I have not been able to issue cheques to the parties where the money is due or committed to be paid. This is causing me tremendous inconvenience.

I hope that you will take my complaint seriously and attend to the matter immediately without fail.

Thanking you!

Yours faithfully,

  (signature)

(Name of the Account Holder)

Request / Application Letter Sample for Issue of Gate Entry Pass

Gate pass is required in case an employee or any other person of an organization, needs permission to enter the premises through certain Gate or Entry point of the organization, where security guards are appointed and where without gate pass, the entry is restricted.

The person has to write a formal letter to the concerned officer of the organization seeking permission to entry and for a copy of gate pass. The format of such request letter may already be prescribed by the organization, please do check.

Otherwise you can write a simple letter mentioning the reasons behind seeking of permission for gate pass.

SAMPLE #1

(Gate pass needed by Employee for his personal convenience) 

Date: ...................

From

(Name of the Employee)

(Designation)

(Employee Code)

(Address)

(Contact No.)

To

(Name of the Officer)

(Designation)

(Name of the Organization)

(Contact No.)

Subj.: Application for issue of Gate pass for Gate # ...

Dear Sir,

I am writing to you seeking permission for issue of gate pass for every day entry through Gate #... of our Company. I am currently residing at ............... The nearest Gate point of the Company from my apartment is Gate #... Hence, while coming to work if I make an entry through the Gate #..., it will save a lot of my valuable time. Otherwise if I take an entry through the usual entry point of the Company, I will waste time in taking the long route and unnecessarily spending time stuck in traffic. This will also save on my vehicle's fuel expenses.

I, therefore, kindly request you to allow me a permanent gate pass for entry through Gate #... It will save me from a lot of inconveniences and be of great help. I hope you will consider my application favorably.

Thanking you,

Yours faithfully,

  (signature)

(Name of the Employee)

(Designation)

SAMPLE #2

(Gate pass for outgoing material/goods/sample - Employee wants to take some goods from the warehouse of the Company to deliver to a client)

Date: ...................

From

(Name of the Employee)

(Designation)

(Employee Code)

(Full Address)

(Contact No.)

To

(Name of the Officer)

(Designation)

(Name of the Department)

(Contact No.)

Subj.: Application for issue of Gate pass for collecting sample of goods

Ref: (Details of prospective business deal)

Dear Sir,

I need a gate pass to enter through Gate #... and to collect the following goods from the warehouse of the Company at ................., which will be delivered to (Name of the organization), (Address) as per our proposed business deal with them.

1) (Details of the goods), (Code), (Quantity)

2) Date of collection of goods from our warehouse: ............

3) Vehicle no. ............ which will be carrying the goods

4) Driver's /Representative's Name: ................

During our business meeting with the said prospective client, it was decided to supply to them the above mentioned goods as a sample for their verification. A certified copy of the excerpts of Memorandum of Understanding on the supply of samples is enclosed herewith for your ready reference.

Therefore, I kindly request you to issue the gate pass at the earliest.

Thanking you,

Yours faithfully,

  (signature)

(Name of the Employee)

(Designation)

SAMPLE #3

(Gate pass for incoming material/goods/sample - One company wants to deliver some goods to another company)

Date: ...................

From

(Name of the Officer)

(Designation)

(Name of the Company #1)

(Full Address)

(Contact No.)

To

(Name of the Officer)

(Designation)

(Name of the Company #2)

(Full Address)

(Contact No.)

Subj.: Application for issue of Gate pass for delivering sample of goods

Ref: (Details of prospective business deal)

Dear Mr. ..............,

As you may already be aware that our Company is in talks with your Company for a business deal on supply of .......... goods for a period of ... years. We are committed to the quality norms and we look forward to supply the goods to the agreed standards. During the business meeting, it was decided that we would at first provide a sample of (quantity) goods by (date) for your verification purposes.

Our representative will be delivering the samples on (date) at your company's warehouse. Therefore, we are seeking necessary gate pass in this regard to avoid any kind of issues at the time of entry.

Please note the following details, as may be needed at your end to issue the Gate pass:

1) Samples goods: (Name), (Code), (Quantity)

2) Date of delivery: ...............

3) Vehicle no. ............ which will be carrying the goods.

4) Driver's /Representative's Name: ................

5) Name of our Company: .................

6) Business Proposal Reference Number: ....................

Trust the gate pass will be issued at the earliest.

Look forward to hearing from you soon.

Thanking you,

Yours faithfully,

  (signature)

(Name of the Officer)

(Designation)

(Name of the Company #1)

Sick/Medical Leave Application Request Letter to Boss/Manager

Many corporates have their own format for employees who wants to apply for leave from work, whether it is due to sickness or attending a ceremony or going on a vacation or any other reasons.

In case your company does not have a pre-defined format for applying for sick leave then you can write a simple letter having the details about your sickness and the expected period for which you want the leave approval.


You may have to attach a doctor's report about your sickness if it's already available or in cases that's a pre-condition for applying for medical leave.

FORMAT

Date: ....................

To

(Name of the boss/manager)

(Designation)

(Company Name)

Sub.: Application for sick leave

Ref: (Employee Name), (Designation), (Department), (Employee Code)

Dear Sir,

I am hereby kindly requesting you to approve my sick leave for ... days from ................. till ................. I am suffering from (disease name) and the doctor has strictly advised hospitalization from tomorrow onwards. I am already on medication and could somehow manage to come to work today. It would be impossible for me to continue to work at the office until I am fully cured.

In case I am discharged from the hospital early and advised bed rest and if I am able to handle some of the work from home, I would inform you about it and would seek your permission at that time. I have explained some of the pending work to (name of the colleague or assistant), who would take care of the activities on my behalf and would report to you the progress.

I am enclosing herewith a copy of the doctor's report on my sickness. I kindly request you to approve my sick leave for the period mentioned herein above. In case there are any further delays in joining back to service due to sickness, I would promptly intimate you the same in advance.

Thanking you,

Yours sincerely,

   (signature)

(Name of the employee)

(Designation)

Sample Cover letter for Call center Manager/Supervisor position

If you want to apply for a call center job, then just sending across a copy of the resume would not be quite an act of intelligence and is untactful. Hence, it would be advisable that you write an impressive cover letter and enclose the resume along with it.

The cover letter would consist of the details about the job area you are looking for, your expertise in brief, your commitment level for work, etc. The format of such covering letter could be as given hereunder.

FORMAT

Date: ................

From

(Name of the Applicant)

(Complete Address)

(Telephone No.)

(Email id)

To

(Name of the Officer)

(Designation)

(Name of the Company)

(Full Address)

(Telephone No.)

Sub.: Application for Call Center Manager position

Dear Sir,

I have been looking for a good managerial position in a leading call center. Today, while going through your advertisement in a jobs portal, I noticed that you have a few vacancies for Manager position in the customer service department of your Company. I would gladly like to offer my services to your Company for the said position.

I have worked with 5 call center companies during last 9 years. During this period, I was initially working as a tele-operator for first 3 years, as a team leader for 5 years and as a manager for last 1 year. I have handled my job profile obediently and have always shown dedication towards the growth of the Company.

I can now confidently say that I have the necessary qualities for carrying out the Managerial position. I have the following specialties:

1) Good vocabulary and clear communication with customers;

2) Multi-tasking abilities and problem solving capabilities;

3) Interpersonal qualities and team leading capabilities;

4) Tech savvy - good computer & mobile skills and typing speed.
5) Positive, outgoing, confident and energetic professional attitude;
6) Patiently listening customers and timely reverting on each of their enquiries;

7) Keenness to have thorough knowledge about products & services of the clients;

I am enclosing herewith a copy of my resume that has some of my key personal and work experience details for your consideration. I will be grateful if you would kindly allow an appointment with me for a personal interview. I hope you would consider my application for the job favorably.

I look forward to hearing from you soon.

Thanking you,

Yours sincerely,

   (signature)

(Name of the Applicant)

Employee Salary Income Verification/Proof Letter from Employer

When a person applies to a financial institution for a new credit card, bank account, loans, mortgage on properties, etc, these institution carries out certain verification to establish the credit worthiness of the prospective customer before approving his application.

One of the verification method is to confirm the monthly income of the customer from its employer where he is having a job. Hence, these financial institutions ask the customer to either get an income proof letter from the employer or they directly write to the HR or Accounts Department of that Company asking for the income proof letter for the applicant employee.

The format of the income letter or certificate to be provided by the employer could be somehow in the template given hereunder.

FORMAT #1

(In case the Financial Institution has directly written to the Employer asking for Income proof of an Employee)

Date: ....................

To

(Name of the Financial Institution)

(Address)

(Contact No.)

Kind Attn: (Name and Designation of the Concerned Officer in the Financial Institution)

Sub.: Details of income of (Employee Name), (Designation) from our Company

We are in receipt of your letter dated ............ seeking details of last three months' salary income of our employee - Mr. .................... with regard to his personal loan application pending with your institution. We hereby confirm that (Name of the Employee), (Designation), (Employee Code), has been working in the (Name of the Department) of our Company i.e. (Name of the Company) since (Date of joining of the employee).

We further confirm that he has been drawing salaries as per the following details as extracted from our records.

 o Month Name : Fixed Pay - .................... and Variable Pay - ...............

 o Month Name : Fixed Pay - .................... and Variable Pay - ...............

 o Month Name : Fixed Pay - .................... and Variable Pay - ...............

Please note that he was promoted this year in (month name) and his salary was hiked by 20%. His next promotion is due in (month, year).

Trust the information provided above will be sufficient for your purpose. In case you need any further info or would like to clarify on any points, please feel free to write to me or contact me anytime during office hours.

Thanking you,

Yours faithfully,

For ................ Limited,

  (signature)

(Name of the Officer)

(Designation)

FORMAT #2

(In case the Employee has sought an income verification letter from the Employer to provide to the Financial Institution)

Date: ....................

Ref: .....................

TO WHOMSOEVER IT MAY CONCERN

We are providing herewith the salary income details of (Name of the Employee), (Designation), (Employee Code), who has been working in the (Name of the Department) of our Company i.e. (Name of the Company) since (Date of joining of the employee).

In the last three months, she has been drawing a salary of .................... per month, which excludes variable pay and incentive given to her for her performance of ................., ................. and ................. respectively during the three months period.

The information provided herein above is accurate as per our records and to the best of my knowledge. This certificate is being provided upon her request, and to be provided to the (Name of the Financial Institution) in support of her application for a Credit Card.

Thanking you,

Yours faithfully,

For ................ Limited,

  (signature)

(Name of the Officer)

(Designation)

Internship Confirmation Letter format from Company to Students

Many students apply for internship (training) in companies to gain some practical experience in their professional study course during the term of the course. Generally, the course guidelines of their institutes prescribe for compulsory internship under professional guidance of the experts in any Companies or Firms. The internship period and pay scale varies among different course streams and companies to companies.

At first, a student has to select the Company where he wants to pursue the internship. Then he has to make application to that Company (through their website or by writing to the HR department or through other modes) for approval of his internship in that Company. If that Company has requirements or vacancies for interns in that particular department, where the student wants to work and if the Company finds the student eligible for the internship, then the Company will send a confirmation or acceptance letter to student conveying the approval of his internship with the Company.

The format of such confirmation letter could be in a different format, mainly covering the following details (1) Name of the department where the intern will work; (2) Name of the officer under which he will work; (3) Period of internship; (4) Internship fees to be paid; (5) Work areas; (6) Performance measures or expectations; (7) Any other key job details.

FORMAT

(To be printed on the letterhead of the Company)

Date: ....................
Ref: ........................

From

(Name of the Department)

(Name of the Company)

(Full Address)

(Contact No.)

To

(Name of the Intern)

(Full Address)

(Contact No.)

Sub.: Your internship in our Company in ..... Department

Ref: Your internship application dated ..................

Dear ..............,

We are pleased to inform you that your engagement as an intern in the ...... department of our Company i.e. ....... Private Limited, has been approved. The terms of your internship with the Company will be as follows:

1) You will work as an intern under the guidance of ........ officer, ......... department.

2) Internship period will be from ................ to ...............

3) You will be designated as 'Management Trainee' and posted under 'Cadre 5' as per the Company policy.

4) You will be paid an internship fees of  ............. per month.

5) No additional privileges will be provided except one insurance policy on your life will be sponsored by the Company.

6) Your performance will be evaluated from time to time and depending upon your performance, the Company may award additional incentives to you.

7) Your promotion in the Company depends solely upon your performance level and dedication towards the Company. The Management of the Company reserves sole discretion in these matters of promotion.

8) You will abide by the Code of Conduct and Ethics as prescribed for all employees of the Company.

The appointment letter for your internship will be handover to you once you confirm your acceptance to the above terms and communicate your decision to start the internship with our Company.

We look forward to associate with you and wish you all the very best in your future endeavors.

Please do not hesitate to contact me at ............. any time during office hours from .... to .... with regard to your internship and formalities.

Have a nice day / evening!

Thanking you,

Yours faithfully,

  (signature)

(Name of the Officer)

(Designation)

Child Support payment received Confirmation Verification Letter

An ex-husband or boyfriend or any other responsible person may be asked to pay for the child support money periodically to the mother or any other person in whose custody the children are going to live. This money is used for the welfare of their children. Generally, after divorce, in accordance with a court order, the ex-husband or even in some cases the ex-wife (if the ex-husband gets the custody of the children) is required to pay for child support payment.

Sometimes, the court or any other authority or official department may ask for proof of these child support payment being done timely or not. In that case, the person who is making the payment has to request for a child support verification letter to the person who is having the custody of the child and is receiving the child support payment.

The verification or confirmation letter could be in the format as may be prescribed by the authority or department who is seeking the copy of the letter. Or it could be written in a simple format having all the necessary details as required.

FORMAT

From

(Name of the mother)

(Complete address)

(Contact number)

To

(Name of the department)

(Name of the institution)

(Complete address)

Sub: Confirmation regarding child support payments

Ref: Court order dated ......... in the matter of ...................

Dear Sir/Madam,

My ex-husband, Mr. ..................., age ....., a resident of ........,  has been sending money to me every month for child support allowance of USD 5000 towards the living and welfare expenses of our daughter Ms. ................, age ........, who is living with me presently. I gladly confirm that he has been making payments timely since the beginning of the time as fixed by the district court in its order no. .................. dated ...............

He sends money to my ........ bank account mostly in between 1st to 7th day of each month. I am quite comfortable with this schedule. I further confirm that there was never any extreme delay in receipt of child support money from him and he has not yet created any undesired issues for me in relation to these payments. He has also been morally supportive towards the daughter from time to time.

In case there are any further questions in this regard, please feel free to contact me at ...........

Sincerely,

 signature

(Name of the mother)

Date: ........................

Notice / Letter from Landlord to Tenant to Vacate Rental Property

The rent agreement or leave & license agreement between the landlord and the tenant mostly provides for an advance notice period before leaving the property by the tenant. The intent of leaving can either be of the landlord or the tenant. Depending upon the circumstances, the tenant may serve the notice on the landlord intimating his intention to leave the rental property on a certain date in the future.

Likewise the landlord may also ask the tenant to vacate the property by serving an advance notice to the tenant giving the tenant sufficient time to vacate as per the agreed period of notice under the agreement. Sometimes the agreement also provides an alternative to the notice period, that is to say, instead of notice period, the tenant is asked to leave the property immediately (on a very short notice period viz. 48 hours) and the landlord pays a consideration to compensate for this short notice demand.

Format of notice from tenant to landlord to vacate the property is available here.

Format of eviction notice from the landlord to the tenant to vacate the rented property. Depending upon the situations under which the landlord is asking the tenant to leave the property, the only body of the letter can be changed, the rest are purely format oriented.

FORMAT

Date: ......................

To

(Name of the tenant)

(Full Address)

(Contact No.)

Sub.: Notice of vacating the rental property

Ref: Rental agreement dated ............... between (landlord name) and (tenant name)

Dear Mr. ..............,

I am writing to you to kindly request you to vacate the property at .............. rented to you by .........(date). As required under the captioned rent agreement between us, I am serving herewith 30 days advance notice for this purpose. The rent amount for the said coming period can either be adjusted from the security deposit amount given by you and available with me or you may pay the rent amount  first and after vacating the property collect the security deposit in full, as per your choice.

I feel sorry to ask you to leave the property but I have no other option but to do so. I have been receiving complaints from other flat members of the society and most of them are insisting on all owners of the flats to rent their property only to families having married couples, parents, kids, etc and not to rent property specifically to the bachelors as they tend to cause disturbances in the society.

I hope you do not take this notice disrespectfully. Trust you will understand my position. I look forward to your cooperation in this matter. I assure you if you need any help in finding a new flat - I will try best to help you out as far as possible.

Kind request to please oblige by the last date of notice as I will be looking for new tenants soon. Let me know if you have any queries in this regard.

Have a nice day / evening!

Thanking you,

Yours truly,

  (signature)

(Name of the landlord)

Letter to Landlord for Leaving the Rental House (Eviction Notice)

The tenant may leave the house /flat / premises of the landlord for several reasons, viz. high rental value, rent period is over, dispute with landlord, location change in job, flat space or design unsatisfactory, etc. Generally, most of the rent agreements contain a clause on advance notice to be given by the tenant to the landlord at lease before a fixed period before leaving the flat. Otherwise the tenant will have to pay for the notice period if he wants to leave on a short notice or immediately.

The following template of letter from tenant to landlord could be used in case the tenant wants to give an advance notice of leaving the house / terminating the tenancy/rent agreement.

FORMAT

Date: ..................

To

(Name of the Landlord)

(Complete Address)

Sub.: Notice of leaving the rental property

Dear ..................,

Hope you are doing well. 

I am writing to inform you that I will be leaving the flat at ................ rented by you to me with reference to the rent agreement dated ................. I am shifting my job to another city and hence I have no other option but to leave your flat. Therefore, I am giving herewith 30 days advance notice of leaving the flat. By ............, I will clear all my properties and things from your premises and on ......... I will hand over the flat keys to you.

The rent for this month will be paid as usual. Please find hereunder my banking details, where the Security Deposit amount can be transferred by you.

[Bank details: .............................................................]

I thank you for renting the flat to me. I had a pleasurable stay at your house during all these period. I truly appreciate all the help you have extended since the beginning.

Have a nice day / evening.

Thanking you,

Yours faithfully,

   (signature)  

(Name of the Tenant)

Letter to Landlord requesting House Rent reduction / decrease

Mostly because of financial reasons the tenants request the landlord to reduce the rent of the property. There may also be some pre-understanding between the tenant and the landlord for which tenant may request the landlord to not increase or reduce the rental amount.

Hereunder, the formats of letters are provider for two circumstances:

1) Letter to landlord requesting decrease in rent from the current rental amount;
2) Letter to landlord requesting not to increase the proposed hike in rental amount.

FORMAT #1

(Letter to landlord requesting decrease in rent from the current rental amount)

Date: ...............

To

(Name of the Landlord)

(Full Address)

Sub.: Request for reduction of rent amount

Dear ...........,

I hope you are doing well. I am feeling a little embarrassed in writing this letter to you requesting your kind consideration in reduction of the rent amount. I have been going through a very tough time financially for the last few months. I lost my earlier job as the Company was closed down. Thereafter, in search for the new job I lost a major amount of time, wherein a lot of my savings was spent upon. Now I have found a new job but the payment of salary is much less than the earlier one. Hence, the financial burden is much more in meeting the cost of living. I am also keeping an eye on new job opportunities which will pay better, but I am not sure when I will get a satisfactory well paid new job.

Therefore, I am requesting you to reduce my rental amount by 15% for the next 6 months, which will greatly help me in meeting the expenses. I assure you that after the expiry of the said 6 months I will pay an increased rental amount to make good for this reduced amount and further hike thereon as reasonably agreed upon.

I shall highly appreciate your kind cooperation in this financially tough time of mine.

Thanking you,

Yours faithfully,

  (signature)

(Name of the Tenant)

FORMAT #2

(Letter to landlord requesting not to increase the proposed hike in rental amount)

Date: ...............

To

(Name of the Landlord)

(Full Address)

Sub.: Request to not to increase the rent value in near future

Dear ...........,

I am in receipt of your letter dated ............. with regard to an increase of rent amount from the month of ............. I appreciate your situation and I agree that it's only fair on your part to increase the amount as the same has not been done since last 12 months. However, I would kindly request you to not to increase the rent amount in the coming 4 months period. My financial condition is not very sound at the moment. The Company, where I am having a job, is facing market slow down and hence the turnover has not been too good in the past few months, which is resulting in delay in payment of salaries plus no raise in salaries are given since last 2 years.

Therefore, I am kindly requesting you to postpone the hike in rent for the next four months. After that period, I am committed to pay the agreed increase in the rent. I shall be grateful to you if you would be kind enough to consider my situation and not increase the rent at present.

Thanking you,

Yours faithfully,

  (signature)

(Name of the Tenant)