Authority Letter to Pick up Collect Official Documents Template

When some documents are required to be collected from somewhere, one doesn't have to be personally available to pick it up from there unless it is a sort of a precondition on the whole arrangement.

A person or an official of an organisation can provide an authority letter whereby authorising any other person/representative to collect the documents on his/their behalf.

The authorised person should carry his identity proof during the time of collecting of documents, as the opposite party may likely to verify that.

Modify the following format appropriately to use it for your purpose.

FORMAT

(Company Authority Letter)

Ref: ..................

Date: ................

To

(Name of the Officer)

(Designation)

(Name of the Organisation)

(Address)

Sub.: Authorisation to collect documents on our behalf

Dear Mr. .............,

We are hereby authorising our representative - Mr. ............., (Designation), to collect the following documents from your office which is required to be collected by our organisation. Kindly refer to your letter to us bearing ref no. ............... dated ............. in this matter.

Signature: ...............

(Name of the Representative)

Verified by : .......................

(Name, sing and seal of the Authorizing Official)

Details of the documents: ........................

Kindly have the documents handed over to him during his visit to your office today.

Thanking you for your cooperation!

Sincerely,

  signature

(Name of the Officer)

(Designation)

FORMAT

(Personal Authority Letter)

Date: ................

From
(Name of the Person)
(Full Address)
(Contact No.)
(Email id)

To
(Name of the Officer)
(Designation)
(Name of the Organisation)
(Address)

Sub.: Authorisation to collect documents on my behalf

Dear Mr. .............,

Hope you are doing well.

Kindly refer to your letter to me by ref no. ............... dated ............ I understand the (name of documents) is ready to be picked up from your office. Unfortunately, I will be out of town for the next couple of weeks, hence, I am unable to collect the documents personally.

As those documents are needed for completing certain tasks at my end, I would like to have it collected through my representative. So that my assistants can start working on those documents as may be needed for the relevant work.

I am hereby authorising the following person who will collect the document from your office.

Name of the representative: ..................
Signature: ...............
Details of the document: ...............

Kind request to please have the documents handed over to him during his visit to your office tomorrow.

Thanking you for your cooperation!

Yours faithfully,

  signature

(Name of the Person)