Confirmation Letter/Email to Attend Seminar/Event/Conference

When you are invited to a seminar or any other events for official purposes or relating to your business and profession, then you are expected to convey your intention/availability to attend or not to attend the event.

It not only shows your good business etiquette but also it helps the organizer of the event to better monitor the event in case the expected attendees numbers goes down or up.


The format of the letter of confirmation will have to be very simple with accurate details of the specific event which you are confirming to attend to. Below format has some extra details, you may cut short it to keep it limited to only confirmation message.

FORMAT of Letter

Date: ...............

To

(Name of the Event coordinator)

(Organization Name)

(Address)

(Contact No.)

Sub.: Confirmation on attending the seminar on ..............

Dear Ms. ..................,

Thank you for inviting to the Seminar on .......(topic name)............. on .....(date).......

I am gladly accepting your invitation. I feel privileged to be a part of this eventful seminar.

I, therefore, hereby confirm that I will be attending the following seminar organised by you.

Date of seminar: ..............

Topic: ..........................

Time: ....................

I am really looking forward to the discussions in the seminar, meet some new people and learn some new stuff.

All the best to you and your team for a successful organization of the seminar.

Thanking you,

Yours faithfully,

  (signature)

(Name of the Person)
(Name of the Organization)

P.S. Any change in the time/venue of the seminar may kindly be informed me in advance at Tel. No. ............. or Email at ..............

.................................................................................................

In an email, the confirmation message will only be conveyed. There is no need to write date, full name, address of the person and the subject line is mentioned in the subject box of email and some other letter writing etiquette are not needed in the email.

FORMAT of the Email

Dear Mr. ..................,

I am in receipt of your invitation letter to attend the seminar on (topic) on (date) at (venue).

I thank you kindly for inviting me to the seminar, especially because I had been looking forward to attend a seminar or workshop on the similar subject matter.

I will be glad to attend the seminar on the said day. Please consider this my confirmation towards the same and kindly have a seat reserved for me.

My best wishes to you and your team for a successful completion of the seminar.

Thanks & Regards,
(Name of the Person)