Thank You Letter for a Job Referral from Candidate or Company

You ought to show gratitude and thankfulness towards someone who helped you to get a job. You can do it through personal meeting or over the phone or by letter/email communication.

The thank-you letter for job referral may happen under two circumstances:

1) By job seeker - thanking the person or firm who referred or recommended him for the job;

2) By organization - thanking the firm (like HR consulting firm) or any other person who referred a good candidate for the job.

FORMAT #1

(Job seeker thanking another person/firm)

Date: ......................

To
(Name of the Person/Officer)
(Name of the Organization)

(Address)
(Tel. No.)

Sub: Many thanks for the job recommended.

Hello Mr. .............,

Hope you are doing well.

I heartily thank you for referring me to the job for the post of ............. at ................(organization). I got in touch with Ms. .............., HR officer and had sought for an interview. The interview was held on ....(date) at the company's head office. I had put in my best efforts to perform well during the interview. Everything went well. They were satisfied with my academic performance and ... years of experience. Now, they have offered me the job with a satisfactory package. I have confirmed them about my intention to join their company. I will start working from ...(date).

I couldn't thank you enough how helpful your recommendation has proven to be. I had been looking forward for such a job opportunity. I am forever grateful to you for this timely help. I will drop by your house/office someday soon.

Have a nice day/evening!

Yours truly,

   (signature)

(Name of the Person)

FORMAT #2

(Company thanking some person or firm)

Date: ....................

Ref: ......................

To

(Name of the Person)

(Name of the Organization)

(Address)

(Tel. No.)

Sub: Thanking you for the job referral for Mr. .................. for the post of ............

Dear Mr. ............,

We thank you for referring Mr. .................., aged ..... for the post of ........... We had an interview with him on ......... We were satisfied by his performance at the interview and his academic records. We had forwarded his letter of offer for the job and he has confirmed his intention to join. He will be starting work at the office from (date).

We had been looking forward for a capable guy like him for the said post. We believe he could work up to our expectations. Thank you very much for the recommendation! Your recommendations from time to time has proven to be quite helpful for us. We highly appreciate your efforts in this regard.

Thanking you,

Yours faithfully,

  (signature)

(Name of the Officer)

(Designation)

(Name of the Company)