Apology Message by Letter / Email to Boss for Poor Performance

The performance of an employee of an organization may get poor or even get worse for a lot of reasons, viz. family issues, financial burden, mental disturbances, etc.

Not matter how justified the reason is - an organization always expects the employee to work up to the assigned performance level. Any failure in that leads to poor performance of that organization itself.

Hence, chances are that if the poor-performing-employees do not start giving better results then they may have to face retrenchment from the company.

In addition to putting more effort to perform better, the poor-performing-employee should also try to show his commitment towards work through other mediums.

One of such ways is to come forward and at least apologize to the superiors at work for being a poor performer and showcase his commitment level for better performance.

The following letter format could be useful. Modify it appropriately as per your circumstances. If you want to write an email then just use the body part of the letter.

FORMAT

Date: ...............

To

(Name of the Boss / Superior Officer)

(Designation)

(Name of the Organization)

Sub: Apology note for my poor performance at work

Dear Sir,

I would like to sincerely apologize for not being able to perform up to the expected level at work during the last couple of months. I understand it is essential that I should perform best at work not only for the progress of our company but also to ensure continuity of my job in the company.

Though I too believe that making excuses for poor performance isn't very professional, but still I would appreciate if you consider my genuine reasons behind such performance. I had been going through some family issues during the last couple of months which was majorly impacting my mental state and hence affecting my performance at work. Still I had tried to give in my best efforts at work during this period, but the targets were not achieved. I, therefore, wanted to truly apologize to you and the company for not being very resourceful during the said period.

I am now committed to perform better and achieve the targets no matter what the circumstances are. Although I am happy to mention that my family issues are more or less sorted out now and I don't expect to be troubled for that in the near future. My focus at work will be more concentrated and agile, as I so believe.

I hope you will accept my apology and give me another chance to prove my worth in the company.

Thank you for your understanding! I do highly appreciate your constant support during these difficult times. I assure you I won't let you down.

Yours sincerely,

   signature

(Name of the Employee)

Application Letter for Change of Signature in Bank Account

In order to change your signature in the records of the bank where you are maintaining an account, you will have to visit the bank's branch and submit your application. Few banks may accept such requests through letters sent to them by post.

While some banks accept a simple letter from you having the request for change of signature along with new and old sign of yours, some other banks may not accept that letter and will insist on submitting the application form prescribed by them after duly filled in and signed.

Methods - How to change signature in bank account?

1) Mailing to bank by post/courier an application by letter with bank account details along with old and new signature of account holder on the letter.

2) Visiting the bank's branch and submitting the application.

    (a) Either by your own written letter with both old and new signatures;

    (b) Or by filling up the application form given by bank with all details and signatures.

Please call and check with the customer care executive of the bank before visiting the branch. They will tell you the exact procedure adopted by that bank.

Following is the format of such formal request letter if bank is fine with your letter submission.

FORMAT

Date: ..............

From

(Name of the Account holder)

(Full Address)

(Contact No.)

To

The Manager

(Name of the Branch)

(Name of the Bank)

(Address)

Sub: Request for change of my signature in bank records

Ref: Savings account no. ..............................................

Dear Sir,

I am a savings account holder of your bank, having account no. .............. maintained at the ............ branch. I would like to inform you that I have recently changed my signature for all personal and official purposes.

Therefore, I now want to change the signature in the records of your bank too for the said savings account of mine for all future transactions.

My old signature: .......................

My new signature : .............................

In support of my new signature, a copy of my PAN card duly attested by me is enclosed herewith for verification purposes.

Kind request to please do the needful in this regard and communicate accordingly.

Thanking you,

Yours faithfully,

  signature

(Name of the Account holder)

Authority Letter to Pick up Collect Official Documents Template

When some documents are required to be collected from somewhere, one doesn't have to be personally available to pick it up from there unless it is a sort of a precondition on the whole arrangement.

A person or an official of an organisation can provide an authority letter whereby authorising any other person/representative to collect the documents on his/their behalf.

The authorised person should carry his identity proof during the time of collecting of documents, as the opposite party may likely to verify that.

Modify the following format appropriately to use it for your purpose.

FORMAT

(Company Authority Letter)

Ref: ..................

Date: ................

To

(Name of the Officer)

(Designation)

(Name of the Organisation)

(Address)

Sub.: Authorisation to collect documents on our behalf

Dear Mr. .............,

We are hereby authorising our representative - Mr. ............., (Designation), to collect the following documents from your office which is required to be collected by our organisation. Kindly refer to your letter to us bearing ref no. ............... dated ............. in this matter.

Signature: ...............

(Name of the Representative)

Verified by : .......................

(Name, sing and seal of the Authorizing Official)

Details of the documents: ........................

Kindly have the documents handed over to him during his visit to your office today.

Thanking you for your cooperation!

Sincerely,

  signature

(Name of the Officer)

(Designation)

FORMAT

(Personal Authority Letter)

Date: ................

From
(Name of the Person)
(Full Address)
(Contact No.)
(Email id)

To
(Name of the Officer)
(Designation)
(Name of the Organisation)
(Address)

Sub.: Authorisation to collect documents on my behalf

Dear Mr. .............,

Hope you are doing well.

Kindly refer to your letter to me by ref no. ............... dated ............ I understand the (name of documents) is ready to be picked up from your office. Unfortunately, I will be out of town for the next couple of weeks, hence, I am unable to collect the documents personally.

As those documents are needed for completing certain tasks at my end, I would like to have it collected through my representative. So that my assistants can start working on those documents as may be needed for the relevant work.

I am hereby authorising the following person who will collect the document from your office.

Name of the representative: ..................
Signature: ...............
Details of the document: ...............

Kind request to please have the documents handed over to him during his visit to your office tomorrow.

Thanking you for your cooperation!

Yours faithfully,

  signature

(Name of the Person)

Request Letter to return back Cheque because of signature error

In case you have already issued a cheque to a party for making the payment but later on you realise that there is some error in it, for example the signature might have been done a bit recklessly and you are sure the banker won't accept it.

Then it would be better to ask that party to return the cheque in replacement for a new cheque. Though it would be best advisable to exchange the old and new cheque simultaneously through personal meeting because such replacement request to that party may raise suspicion in his part.

Hope the following format will be useful.

FORMAT

Ref: .......................

Date: .....................

To

(Name of the Officer)

(Designation)

(Name of the Organisation)

(Address .........)

(Tel No. ..........)

Sub.: Request to return back cheque issued earlier because of signature error

Ref: Cheque no. .......... dated .............. issued earlier to you against invoice no. ..........

Dear Mr. .............,

Hope you are doing well.

We had issued to you a cheque bearing no. .......... dated ........... for a sum of (amount) on (date) by courier which was delivered to you on (date) as per our records. The said cheque was issued for payment against your invoice no. ............ dated ................ I am sorry to state that there has been a minor signature mistake in the cheque because of which the cheque may not be encashed by you and will probably get dishonored at bank.

Therefore, we want to rectify the error and would like to issue a new cheque to you in replacement for that. Would you be kind enough to send us back the cheque so that we can do the needful from our end please.

I truly apologize for such undesired inconvenience to you from our side.

Thanking you,

Yours faithfully,

 signature

(Name of the Officer)

(Designation)

Sample Letter of Request for a Copy of an Official Document

There could be several reasons for which a copy of an official document may be requested for. Broadly speaking, it could be needed for either personal or official purposes.

Personal: A person may have lost an important document which has allotted by some statutory authority or organisations viz. educational institutions, previous employers, government offices, etc.

Official: An officer of an organisation may request an officer of another organisation to provide a copy of the official document which was either corresponded earlier between them or which is an important piece of document needed by them for some official purposes.

The format of letter would be almost the same in both cases. Important thing is to mention the required information about that document completely so that the person who is going to track it or provide a copy of it - should not face any trouble locating it because of any confusion.

A template of such letter is given below as an example case. Modify it as may be required.

FORMAT

(Personal purpose)

Date: ............

To
(Designation of the Officer)

(Name of the Institution/Organisation)

(Address)

Sub: Request for a copy of my bachelors degree certificate

Dear Sir,

I was a student of Bachelors of ............. in (Name of the institution) during (year) to (year). I had successfully completed my bachelors degree and was awarded with the certificate thereof. But, unfortunately, last month I have lost the certificate during shifting of my flat to a new place.

Therefore, I am hereby submitting my application for issue of a duplicate copy of my bachelors degree certificate. Kindly note the following details of mine for this purpose.

Full Name: ...................
Date of birth: ..................
Son/daughter of: ......................
Course: Bachelors of ..................
Years: During .......... to ............
Passing year: ............
Residential address: .......................
(for sending the certificate)

I am enclosing herewith photocopy of the certificate for your ready reference and my identity and address proofs for verification purposes. I have paid the necessary fees for this purpose at the college counter, receipt of which is also enclosed herewith.

Kind request to please issue the certificate at the earliest.

Thanking you,
Yours faithfully,

  signature

(Name of the Person)

FORMAT

(Official purpose)

Ref: ..............

Date: .............

To

(Name of the Officer)
(Designation)
(Name of the Organisation)
(Address)

Sub.: Copy of .......... document required

Ref: Document no. ............... dated .............

Dear Mr. ............,

I would like to request you for issue of a copy of (name of the document) dated ........... The (name of document) was issued by you last month and was in our possession. But somehow due to our negligence, it has been misplaced and we are unable to track the document. You would appreciate without that document we are unable to process the work related to it which concerns your organisation.

Therefore, I would highly appreciate if you could kindly forward a copy of the said document to our office. I am really sorry to have bothered you on such a matter because of our own mistake. Kindly excuse us.

Looking forward to receiving the document from you as soon as possible.

Have a good day/evening!

Thanking you,
Yours faithfully,

  signature

(Name of the Officer)

(Designation)

Declaration of good health Form for health/life Insurance policy

Some insurance companies take a signed declaration form for good health from its policyholders well in advance before the insurance policy is issued to that person or just after it.

It happens especially in cases of health insurance companies issuing health insurance policies to its policyholders. This is done as a precautionary measure so that a person who is already sick/ill from any disease do not take advantage of the insurance company knowingly.

The declaration form will be given by the insurance company to the policyholder for going through it and signing it. Or you can write a declaration letter with all necessary details.

FORMAT

Date: ..................

To

(Name of the Insurance Company)

(Branch Name and address)

Sub.: Declaration of good health for my health insurance policy

Ref: Insurance policy application no. ............. dated ..............

Dear Sir,

I have applied to your company for issuing a life/health insurance policy in my name as per the following details.

My name: .........................

Address: ........................

Date of birth: ...............

Gender: ....................

Nationality: .................

Occupation: ....................

Contact No.: ......................

Email id: ..............................

I understand it is a prerequisite that I should declare the factual situation of my current state of health.

Therefore, kindly note the following:

I declare that I am of good and sound health at present to the best of my knowledge. I do not have any physical disability or deformity or any defects. I was not hospitalised during the last one year period nor do I expect to be hospitalised in the near future for any disease.

I further declare that since the date of proposal of the policy I have not taken up any hazardous occupation neither have I suffered from any illness/ disease requiring treatment for a week or more nor have I had any operation, accident or injury nor have I undergone ECG, X-ray, screening, blood, urine or stool examination nor have I lost/gained in weight of 5 kgs or more during the last one year period.

I further declare that there has never been any instances of any proposal for insurance / application for revival of a policy on my life that has been declined or postponed or withdrawn or accepted with extra premium or any restrictive clause or on terms other than proposal.

I declare and affirm that the information provided herein above is true and correct to the best of my knowledge and belief. I agree that the above information will constitute part of my contract for life/health assurance with your company.

I understand and agree that the statements herein this Declaration of Good Health constitute warranties. I understand that any mis-statement or suppression of material information contained therein, shall make the entire contract of insurance between me and your company, absolutely null and void.

I, therefore, request you to kindly issue/approve/revive my health insurance policy for which I shall be grateful to you.

Sincerely,

   signature

(Name of the person/policyholder)

Letter to Bank for closing Fixed Deposit FD before/after Maturity

Most of the banks will not entertain request for withdrawal of fixed deposit money before maturity date. If you still request for withdrawal, you might lose a major portion of the interest on it. The bank may even totally waive it as per its terms and conditions.

Whether or not you have submitted the request to withdraw the money before or after the date of maturity the letter format will be the same. The bank will determine on its own the impact of date of withdrawal request on interest amount as per the terms.


Also check with the bank's branch for any prescribed form, because some banks may not take request letters and will only take requests for surrender of FD in their format.

FORMAT

Date: ..................

From

(Name of the Account/FD holder)

(Full Postal Address)

(Tel. No.)
(Email id)

To

The Manager
(Name of the Branch)

(Name of the Bank)
(Address)

Sub.: Surrender of fixed deposit for withdrawal of money

Ref: Fixed Deposit Account Number ..................

Dear Sir/Madam,

I am having a savings account in your bank at …….. branch, bearing account number………………………. I currently have one fixed deposit with your bank bearing number .............. for a sum of Rs. ............. which is maturing on ..(date)...

I hereby submit my request to you to kindly close the said fixed deposit and credit the proceeds to my/our savings account number .............

I declare that I have read and understood the terms and conditions of your bank for this purpose and I agree to abide by the same.


I am enclosing herewith the original copy of the fixed deposit receipt. A copy of my PAN card self attested by me is also enclosed herewith for verification purposes.

Kindly process my application at the earliest.

Thanking you!

Yours faithfully,

  (sign)

(Name of the Account Holder)

Enclosure:
(1) Original FD receipt
(2) PAN card signed copy

Letter to bank Declaration of beneficial ownership for companies

Banker may ask its corporate customers to prove for the beneficial ownership details of the company from time to time, that is to say, the shareholding pattern of the company with name and other important details.

The company should provide the details in writing printed on company letterhead, signed by the Managing Director or the Company Secretary or the GM Finance or any other responsible officer and the letter should be duly stamped/sealed.

The important thing here is to be very careful about the figures so mentioned. The calculations should be done perfectly to avoid any error. Because any such errors, even if unintentional, may be considered as a fraud from company side.

The following format could be useful in drafting your letter. Modify it as per your requirement.

FORMAT

(to be printed on the letterhead of the company)

Ref: ..................

Date: ................

To

The Manager

(Branch Name)

(Bank Name)

Sub.: Beneficial ownership details of the Company - ........... Limited

Dear Sir,

I/We, the undersigned, hereby furnish the following details of beneficial ownership of our Company i.e. .............. Limited.

1. I/We declare that the following shareholders have controlling or beneficial ownership in our company:

Note:

(a) Controlling ownership means ownership by the shareholder of more than 25 percent of shares or capital or profits of the company;

(b) Beneficial ownership means a person having beneficial interest in a share but whose name is not entered in the register of members of a company as the holder of that share.

2. I/We the undersigned hereby declare that our company is listed in the following Stock Exchanges / is not listed in any stock exchange.

(a) Name of stock exchange

(b) Name of stock exchange

This is for your kind information and records.

Kindly acknowledge the receipt.

Thanking you,

Yours faithfully,

For ............... Limited

  signature

(Name of the Officer)

(Designation of the Officer)

Letter of Mandate to Operate Bank Account (Sample/Template)

Mandate to operate Savings/ Current account is an authorisation by NRI account holders who would like their accounts to be operated by a person living in India. As NRI live outside India, they submit such authorisations in advance with the bank so that there is no trouble in making payments or withdrawing money from the account while they are not in India.

Letter of mandate is to be signed by both account holder and mandate holder.

FORMAT

Date: ............

To

The Manager

(Branch Name)

(Bank Name)

(Address)

Sub:  Mandate to operate savings/ current account / non-resident External Rupee (NRE) account

Ref: My/our savings / current / NRE account number ...............

Dear Sir/Madam,

I/We am/are the NRE account holder(s) of your bank at .....branch, bearing account number ..................... I/We am/are presently residing out of India. Hence, to avoid any inconvenience to me/us in operating the account, I/We hereby request you to take this letter as standing instructions / mandate for :

- honouring all cheques drawn on the aforesaid account no. ............... and instruction for local disbursements only by Mr./Ms. ................... (hereinafter referred to as the "mandate holder"), a resident of ...........(address of mandate holder)........... notwithstanding that such cheques may create an overdraft or increase it to any extent; and

- authorise the mandate holder on my/our behalf to make, draw, endorse, accept or otherwise sign any bills of exchange, promissory notes or other negotiable instruments and to discount the same with your bank or otherwise; and

 - further authorise the mandate holder to make, draw, endorse or sign cheques or any other negotiable instrument of any description for investment in securities including Government securities, debentures, fixed deposits, bonds, units and operate the account for making necessary investment; and

 - further authorise the mandate holder to pay monies, deposit cheques, notes, drafts, orders and all other documents to the credit of my/our aforesaid account and as and when it is needed to endorse the same for me/us and will also certify the correctness of the balance of my/our account and open letters of credit on my / our behalf, and give, vary and revoke instructions regarding my / our accounts in respect of all transactions and acts which he/she may do.

 - I/We hereby ratify and bind myself/ourselves and confirm to all and whatever instructions the mandate holder will give on my/our behalf .

Name of the Mandate holder: ..................

Specimen signature of the Mandate holder: .....mandate holder sign here........

Above signature verified by Account holder:  .....account holder sign here........

I/we am/are authorizing the mandate holder to operate the aforesaid account on my/our behalf as per the rules and regulations prescribed by the Reserve Bank of India or the Government of India or any other body or authority.

I/We understand the implications of this authorization/mandate given to Mr./Ms………………….. (name of the mandate holder) to operate my/our aforesaid account and in consideration of having so allowed the same at my/our request, I/we do hereby agree and undertake to indemnify you and your successors and assigns at all times against any and all loss or damage that may be caused to you for allowing Mr/Ms………………… (name of the mandate holder) to operate the aforesaid Account.

This mandate/authorisation shall continue to remain in force until I/we wish to revoke it by delivering to your bank a written notice or letter of revocation in this regard. This mandate if not revoked during my/our life time shall be binding upon my/our estate and effects and my/our legal representative until a written proof my/our death is submitted to your bank.

Kind request to take this mandate in records and do the needful.

Thanking you,

Yours Faithfully,

   signature

(Name of Account holder)

Request Letter to Bank to Add/ Change/ Update Mobile Number

An account holder can update his newly obtained mobile number or any other existing mobile number in his bank account by different methods.

#1 Sending signed letter to bank's address:

Write a letter in plain paper with all the details about bank account and old/new mobile number, sign it and send it by post to bank's address. Though some of the bank may not accept this, please call and check first.

#2 Submitting pre-printed application form at bank's branch:

Visit the branch office of the bank, take the application form given by them, fill it up, sign it and submit it at that branch office.


#3 Submitting pre-printed application form at bank's ATM counter or by sending by post:

If you are unable to submit the application form at the bank's branch office due to timing issue, you can take the form home and then fill it up and sign it. Thereafter, you can either visit the nearest ATM of that branch and submit the form there in their counter box or else you can send the signed application form by post or courier to the bank's address.

Note:

For credit card and loan account, separate request has to be given to the bank. This letter is for updating mobile number in savings or current account and term deposits (FD).

FORMAT

Date: .................

From
(Name of the Account holder)
(Full Address as registered with bank)

(Landline/Mobile No.)
(Email id, if any)

To

The Manager

(Branch Name)

(Bank Name)

(Address)

Sub: Updation of my mobile number in my banking records

Ref: Savings account number ...............

Dear Sir/Madam,

I am hereby submitting my request to you to kindly update my mobile number in the records of your bank for my account, term deposits and all necessary purposes.

My savings account no.: .........................

Customer id: .................

Full Name: .........................................

Existing mobile no. in bank records: ................

New mobile number to be updated: ................

I understand I have to submit separate request for my loan accounts and credit card. That I will do separately.

Kindly do the needful in this regard.

Thanking you,

Yours faithfully,

  signature

(Name of the Account holder)

Request letter to Bank for Re-activation / Unblock of Credit Card

The bank may suo moto block a credit card issued to its customer if there is any violation of the terms and conditions or if there is any suspicious transactions detected in that card.

The customer may request for blocking or hotlisting the credit card to deactivate it because of several reasons viz. lost/misplaced the card, its stolen from him, unauthorised transactions carried out, etc.

Once the card is blocked or deactivated, the customer in his own discretion may request again for reactivation if he founds the lost card again or if he changes the PIN etc.

The application form for reactivation is available at the bank's website or branch office. Please find it and submit it. Otherwise if there is no prescribed form, submit a written letter. Following format should be enough. Do necessary modifications.

FORMAT

Date: ..............

From

(Name of the Credit card holder)

(Complete registered address)

(Contact No. / Email id)

To

The Manager

(Branch Name)

(Bank Name)

(Address)

Sub.: Request to reactivate my credit card

Ref: My credit card no. ...........................

Dear Sir/Madam,

I hereby kindly submit the request for the reissue of my credit card bearing number ............... issued by your bank earlier and blocked afterwards.

I understand that the limit of the credit card will remain the same. I am fine with that. I further agree and accept the terms and conditions applicable on credit card of your bank.

I declare that the information provided herein by me is true and correct to the best of my knowledge. I further declare and affirm that I am a Resident Indian and that I am eligible to apply for credit cards of any banks.

Kind request to please consider my application favorably. Applicable charges, if any, for this purpose may kindly be deducted from my savings account (no. ...............) or may be charged to the credit card itself.

Thanking you,

Yours faithfully,

   signature

(Name of the Credit card holder)

Enclosures:

1) Copy of identity proof - self attested PAN card

2) Copy of address proof - self attested Aadhar card

Letter to Bank for Credit Card Limit Enhancement / Increase

Request for credit card limit enhancement can be submitted through:

1) Option available after logging in at Net-banking or credit card portal of bank and submitting the request there;

2) Soft copy of "Form" available at bank's website to be filled, printed, signed and sent to their address or submit at their ATM counter;

3) Printed "Form" available at bank's branch office to be filled, printed, signed and submitted there.

4) If no prescribed form available, then submit a letter in writing with all the details and submit at their branch /sent to the bank's address.

Find the correct address of the bank from bank's website where the letter has to be sent.

FORMAT

Date: ...................

From

(Name of Credit card holder)

(Complete Address)

(Contact No./ Email id)

To

The Manager

(Branch Name)

(Bank Name)

(Address)

Sub.: Request for credit card limit enhancement

Ref: My credit card no. ....................................

Dear Sir/Madam,

I have been a holder of your bank's credit card (no. ..................) for last 2 years. I have been using the card for making payments towards utilities bills, shopping purposes, etc. I have been making the bill due amounts well in time by last date. I have never defaulted in payment so far.

Sometimes I am wanting to make some payments but I find the limit is already used up. I, therefore, would like to request you to increase the credit card limit from the current limit of Rs. .............. to Rs. ...............

I am enclosing herewith the following documents for your records:

1) Salary slips of last 3 months;

2) Latest income tax return copy;
3) Copy of self attested PAN/Aadhar card.

Please be rest assured there won't be any default from my side in making payments of credit card bills. Also for your kind information my next appraisal in job is due next month, so I will also be even more comfortable in making payments in time.

Kind request to your goodself to consider my application favorably. Applicable charges may be charged to the credit card or debited from my savings account in your bank bearing number ...........

Looking forward to your response soon.

Thanking you,

Yours faithfully,

  signature 

(Name of the Credit card holder)

Request Letter to Bank Manager to Block/Hotlist ATM Debit Card

If you have lost/misplaced your ATM card or if it is damaged or stolen from you, then you should report the matter to the bank immediately over the phone or by email. Check the bank's website to find the phone number and email id of the bank where you have to report it.

Some banks even have Hotlisting department which is responsible for this work. So, find hotlisting department's phone number or email id and request for the blocking immediately.

Or if you have lost it somewhere or it got damaged and it becomes unrecoverable/unusable, then you may not have to hurry things up. You can send a letter to bank to block the ATM and reissue a new one. Or you may visit the bank's branch to complete the formalities.

FORMAT

Date: ....................

From

(Name of the Account holder)

(Complete Address)

(Contact No./Email id)

To

The Branch Manager

(Name of the Branch)

(Name of the Bank)

Sub: Request for Hot-listing of ATM/Debit Card No. ..................

Dear Sir/Madam,

I am a savings account holder in your bank's branch at ........... My savings account no. is ............. I had been using the ATM card bearing no. ................. issued by the bank.

I would like to request you to kindly Hot-list (block) my ATM/Debit card (no. .............) as I seem to have somehow by mistake misplaced it and I am not able to find it after searching almost all necessary places to look for / it has been stolen to me during transit in bus / the ATM card is fully damaged and is in unusable condition.

Further, I kindly request you to reissue a new debit card. Applicable charges may kindly be debited from my said savings account bearing no. .................

Thanking you for your cooperation!

Yours faithfully,

   signature

(Name of the Account holder)